Agenda

Please click here for a tentative agenda for VEX Worlds 2016. Please note that this agenda is tentative and that times may vary from 15-30 minutes. Please check back for the final agenda on April 18th.

Date: 20-Apr-2016 - 23-Apr-2016

Travel Info

2016 VEX Worlds housing site is now available, with discounts at many Louisville hotels. This is a great opportunity to get a head start on your competition planning. Please visit this link to reserve your room(s) at the VEX Worlds rate.

Airport Transfer

Teams are responsible for making their own arrangements for travel between the Louisville airport (SDF) and their hotel. Information about ground transportation services can be found on the airport's website.

Shuttle Schedule

We are excited to announce that there will be a dedicated, free shuttle bus loop to and from VEX Worlds and many of the discounted hotels during all four days of the event. Click here for details.

Shopping Shuttle

On Thursday, April 21, and Friday April 22, there will be a complimentary shuttle between the Kentucky Exposition Center and the Outlet Shoppes of the Bluegrass. To view the schedule, click here.

Visa and Invitation Letter Requests

The REC Foundation is happy to provide visa and invitation letters to teams. In order to process visa and invitation letters, teams must complete two simple steps. First, the team should register and pay for 2016 VEX Worlds. Next, the team's primary contact should email the following information to support@robotevents.com:

• Team name and number
• Names, birth dates, employers (or "student"), and passport country and number for every team member and adults traveling as chaperons
• School or other organization name and name of team leader, with address and phone number

All visa and invitation letter requests should be submitted to the REC Foundation by January 31, 2016, to ensure proper time for processing. Requests submitted after January 31, will be processed as soon as possible, but may take up to three weeks.

Please note that the REC Foundation will not produce a separate letter for each team member. Instead, the foundation will produce a letter for the entire team and attach the list of team members and mentors.

Learn More About Louisville!

To learn more about our exciting host city, please visit our Louisville 2016 VEX Worlds website.

Parking at VEX Worlds

All teams attending VEX Worlds get one parking pass that will be valid for the duration of the event. The parking pass must be picked up during team registration and no later than noon on Thursday, April 21, 2016. The parking pass is valid for any size vehicle.

If your team has more than one vehicle, additional vehicles will need to pay for parking. The REC Foundation has arranged a special discounted rate for VEX Worlds 2016 attendees.
Normal Daily Rate: $8/day (no in/out privileges)
Normal Daily Rate: $12/day (in/out privileges)
Discounted Rate: $24 for Thursday-Saturday (in/out privileges)

In order to get the discounted rate, simply purchase the $8 daily rate at the gate and visit the parking upgrade booth in the Workman lobby (adjacent to the registration counter) to pay the additional $16 and receive your three day in/out parking pass. If your organization is bringing a charter bus or school bus to the event, a parking map with directions can be found here. Note: Parking is free Wednesday, April 20. Find more information on parking at VEX worlds in the Team FAQ.

Airline Discounts

The REC Foundation has partnered with Delta Airlines and United Airlines to provide discounted air travel to 2016 VEX Worlds.

For Delta Airlines discount information, please click here.

For United Airlines discount information, please click here.

Group Airline Travel Information

Rental Car Discounts

The REC Foundation has partnered with Enterprise, National, Budget, and Avis to provide rental cars at a discounted rate for 2016 VEX Worlds.

Enterprise Rental Discounts
If you wish to take advantage of the Enterprise discount, please go directly to the Enterprise VEX Worlds website and use CD# "58B3001" to reserve your vehicle.

National Rental Discounts
If you wish to take advantage of the Enterprise discount, please go directly to the National website and use CD# "58B3001" to reserve your vehicle.

Avis Rental Discounts
If you wish to take advantage of the Avis discount, please go directly to the Avis VEX Worlds website and use the Avis Worldwide discount number "D019176." Attendees can also call Avis at 1 (800) 331-1600 to book.

Budget Rental Discounts
If you wish to take advantage of the Budget discount, please go directly to the Budget VEX Worlds Website and use Budget Customer Discount number "U011133." Attendees can also call Budget at 1 (800) 842-5628 to book.

"Show Us Your Badge” Discounts

For a 10% “Show Us Your Badge” discount, present your badge at Buca di Beppo Italian Restaurant, located at 2051 South Hurstbourne Parkway, Louisville, Kentucky. Click here for the restaurant's 2016 Tour & Youth group Sales Programs menu. Learn more about "Show Us Your Badge" discounts on page 20 of the VEX Worlds 2016 Program Book.

Passover Seder Services

The REC Foundation seeks to schedule events, such as VEX Worlds, at times that are convenient to all members of our community, but given the size of our program and venue availability it can be challenging to find dates that accommodate everyone. In situations where our events conflict with an international, national or religious holiday, we seek to provide our teams and their families with as much information as possible to aid their planning.

This year, VEX Worlds will take place during the first two days of the Passover holiday. We have compiled the following information for attendees who will be in Louisville during this time.

Keneseth Israel & Temple Shalom
Passover Seder
2531 Taylorsville Road
Louisville, KY 40205
Saturday, April 23
7:00 PM
Non-Members: $20
Children under 11: $9
(502) 459-2780

Temple Shalom
Congressional Seder
4615 Lowe Road
Louisville, KY 40220
Saturday, April 23
6:00 PM - 10:00 PM
Non-members: $15
(502) 458-4739

The Temple
Congressional Seder
5101 US-42
Louisville, KY 40241
Friday, April 22/Saturday, April 23
6:00 PM - 8:00 PM
Adults: $50, Children: $25
(502) 423-1818

Adath Jeshurun
Passover Seder
2401 Woodbourne Avenue
Louisville, KY 40205
Friday, April 22
6:30 PM - 9 PM
No price given, arrangements made with the groups.
(502) 458-5359

Participants are also encouraged to review resources in the Jewish Louisville magazine.

Webcast

Event Webcasts

Documents

The REC Foundation has created a special document for those attending their first VEX Worlds. Please click here to read the document, "Things I Wish I Had Known Before Attending VEX Worlds."

Event Map

The official VEX Worlds Site Map is now available... Check it out!

Participation and Consent Form

A completed form for all participants must be submitted at check-in on Thursday of the event. Team leaders will need to collect the completed forms for all team members attending the VEX Worlds. Turn them in to the Pit Administration Registration window when checking in. Click here to download the VEX Robotics and REC Foundation Consent & Waiver Form. A Spanish version of the form is available here.

Sample Concessions Menu for the Kentucky Exposition Center

Please click here for a sample concessions menu for the Kentucky Exposition Center. Please note that not all concessions will be open during all hours of the event and prices may change. These sample menus are intended to assist team leaders and participants plan meals during 2016 VEX Worlds.

Food Trucks

VEX Worlds Apparel

Order World Championship apparel now by clicking here.

Pre-Order Lunches Now Available

The REC Foundation is pleased to provide the option for teams to pre-order their meals during VEX Worlds. Avoid waiting in line and arrange payment for your meals ahead of time for your convenience! Please click here to download the Pre-Order Lunch Form.

Scooter Rentals

Gould's Discount Medical Scooters will be available for rent at VEX Worlds 2016. Call Evelyn at (502) 491-2000 extension 4330 to make a reservation.

Sponsor

Event Sponsors:

Waitlist

0 teams are on the waitlist for this event.