Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

Ashbury College Ottawa VEX VRC Regional Tournament

Middle School, High School, In-Person Skills and Judging

Date
10-Feb-2024 Add to Calendar
Event Code
RE-VRC-23-4308
Program
VEX V5 Robotics Competition
Event Type
Tournament
Event Format
In-Person
Field Control System
Smart Field Control
Capacity
36
Spots Open
11
Event Region
Ontario
Max Registrations per Organization
8
Standard Registration Opens
23-Oct-2023 09:00 EDT
Registration Deadline
31-Jan-2024 18:00 EST
Payment Deadline
26-Jan-2024 08:06 EST
Price
CA$125.00
This event is closed to registration because:
  • It is past the registration deadline.

General Info

General Info

The annual Ashbury College VEX VRC  qualifying event will be held at Ashbury College, 362 Mariposa Avenue, Ottawa, Ontario.  We look forward to competing with old and new teams.  Robot Events does not accept payments for events outside of the US.  Registration must be paid to ASHBURY COLLEGE and received by January 26th at 5:00 PM.  Teams that do not pay within two (2) weeks of registering will be moved to the waitlist.  Once payment is received, your team will be added to the tournament if there is room.

Lunch: All teams will have the option to have a lunch provided ($11/person) where participants can choose beef tortellini or cheese tortellini or chicken tenders, garlic bread, and a choice of two salads and two soups. 

Lunar New Year: We understand that the tournament date falls on the Lunar New Year. We hope that all teams that wish to can still participate in our tournament.

Please mail cheque payments to:

Ashbury College (Care of: Robotics), 362 Mariposa Avenue, Ottawa, Ontario, K1M 0T3

OR electronically using ETF with Payee: Ashbury College, Account Number: 4862

 

Grade Level: All

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging

Eligible Teams:


Grade Level: All

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging

Event Dates & Locations

Date: 10-Feb-2024

Venue/Location:
362 Mariposa Ave
362 Mariposa Avenue
Ottawa, Ontario K1M 0T3
Canada

Contact Information

You must login to contact this Event Partner

Agenda

Ashbury College Vex VRC Qualifying Tournament

Saturday, Feb. 10th, 2024

Ashbury College

Agenda (Subject to change)

 

Friday, Feb 9th, 2024

4:00 P.M. to 8:00 P.M. Teams may offload robots and tools. There will be no inspections done.  

Saturday, Feb 10th, 2024

7:30 A.M.Volunteers arrive

8:00 A.M.  Venue Opens, inspection begins, practice fields open

9:15 A.M. Opening Ceremonies – Auditorium

 9:30 A.M. to 10:00 A.M. Practice rounds, Inspection continues.  All robots must be inspected by 10:00 A.M. to compete.

9:30 A.M. Skills field open

10:10 A.M. to 12:00 P.M. – Qualification Matches

12:00 P.M. to 12:45 P.M. – Lunch  

12:45 P.M. to 3:30 P.M. – Qualification Matches

3:30 P.M. - Skills and practice fields close

3:45 P.M. Alliance selection

4:00 P.M. to 4:45 P.M. Finals

5:00 P.M. Award Presentation, Closing ceremonies, clean up.

Volunteer

Volunteers are the backbone of a successful tournament.  Please get in touch with [email protected] to volunteer.

Emcee

Description: Provide play-by-play during the tournament and informative program knowledge between matches. Add enthusiasm, energy and a high engagement and understanding for all event participants.

Activity Level: High (physical), constant standing or walking.

Experience Level: Advanced. Experience is preferred but not required.

Field Reset

Description: Accurately reset the competition field after each match and assist the Field Manager or Head Referee as needed. Note: students with high energy and younger children do well.

Activity Level: High (physical), constant standing or walking.

Experience Level: Beginner. No experience is needed.

Head Referee

Description: Organize and oversee all Scorekeeper Referees. Interpret and consistently enforce the game rules to score each match upon completion. Act as the final authority for any disputes or rulings. Train Scorekeeper Referees as needed.

Activity Level: High (physical), constant standing or walking.

Experience Level: Advanced. Previous Scorekeeper Referee experience is required. Certification required. Must be at least 20 years old for VRC events and at least 16 years old for VIQRC events.

Inspector

Description: Conduct inspections to verify that robots comply with the rules and specifications outlined in the game manuals.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Intermediate. Basic knowledge of robot construction and familiarity with VRC & VIQRC parts is helpful but not mandatory.

Judge

Description: Evaluate student teams through interviews, Engineering Notebooks, and on-field performance. Present awards as needed.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Intermediate. Some robotics judging experience is helpful but not necessary. Must be at least 18 years old and not part of a VRC team for all VRC events. Must be at least 21 for all VEX U events. Must be at least 18 for VIQRC events. Younger volunteers ages 16-17 may be VIQRC Judges if paired with another Judge who is 18 or over.

Judge Advisor

Description: Train and assist volunteer Judges as they evaluate student teams through interviews, review Engineering Notebooks, observe on-the-field performance, and present awards as needed. Facilitate the Deliberation process for judged awards and serve as a Judge as needed.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Advanced. Previous Judge experience is strongly recommended. Certification required. Must be at least 20 years old for VRC and VIQRC events and at least 21 years old for VEX U events.

Pit Admin Assistant

Description: Serve in a customer service role by assisting teams and guests with competition- and venue-related questions.

Activity Level: Low (mostly sitting).

Experience Level: Beginner. No experience is required.

Practice Field Official

Description: Oversee practice fields and ensure that all teams have access to practice time and proceed in an orderly fashion.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Beginner. No experience is required.

Queuing

Description: Assist with staging teams for upcoming matches.

Activity Level: High (physical), constant standing or walking.

Experience Level: Beginner. No experience is required.

Scorekeeper Referee

Description: Record scores using the TM Mobile app or paper score sheets. Verify recorded scores with other Scorekeeping Referees and/or the Head Referee as needed and with the student drivers after each match. Discuss possible rule violations with the Head Referee after the match. Ensure the field is reset and robots are ready for the next match.

Activity Level: High (physical), constant standing or walking.

Experience Level: Intermediate. Experienced volunteers are preferred; however, Scorekeeper Referees can be new volunteers and can be trained quickly. Must be at least 15 years old for all events.

Team Check-in

Description: Welcome teams as they arrive. Verify teams, hand out materials, and collect Engineering Notebooks. Answer basic questions about the facility and event.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Beginner. No experience is required.

VEX TM Operator

Description: Use the Tournament Manager software to initiate matches and record scores. Coordinate with the Emcee on displaying match results at appropriate times.

Activity Level: Low (mostly sitting).

Experience Level: Intermediate. Experienced volunteers are preferred, but new volunteers can be trained in advance.

Volunteer Check-in

Description: Welcome volunteers and guests. Verify schedule, hand out materials, and direct volunteers to appropriate locations. Answer basic questions about the facility and event. It can be a fast-paced role.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Beginner. No experience is required.

Emergency/Bad Weather Policy

This event will run in almost any weather.  A full refund will be issued if the event is cancelled due to weather.  Teams will be contacted if the event is cancelled by email or phone.  Please make sure all contact information is correct in Robot Events.

Teams that cancel two weeks before the event, Friday, Jan 19th, by 5:00 PM will receive a full refund.  Teams that cancel after Friday, Jan 19th will not receive a refund unless a team on the waitlist can take your place.

Refund and Payment Policies

If the Event Partner cancels the event: The team will receive a full refund.

If a Coach/Mentor completes registration for the event and then chooses to withdraw or not attend:

The following policy is in place. Teams that cancel two weeks before the event, Friday, Jan 19th, by 5:00 PM will receive a full refund.  Teams that cancel after Jan 19th will not receive a refund unless a team on the waitlist can take your place.

Health and Safety Policies

There will be expectations and safety requirements to comply with safe practices for the school, the district and the province at the time of the event.  

Date: 10-Feb-2024
362 Mariposa Ave
362 Mariposa Avenue
Ottawa, Ontario K1M 0T3
Canada

Travel Info

Ashbury College
362 Mariposa Avenue
Ottawa, Ontario K1M 0T3
Canada

Google Maps: 45.4483358616228, -75.67590013252676

Hotel Information

To be filled in

Webcast

You will be able to watch the competition using YouTube:

https://www.youtube.com/@AshburyEvents1/streams

https://www.youtube.com/@AshburyEvents2/streams

Judging Format

  • All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges