Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

Red River Valley Regional VRC Tournament

Blended HS/MS VRC

Date
19-Jan-2024 Add to Calendar
Event Code
RE-VRC-23-4111
Program
VEX Robotics Competition
Event Type
Tournament
Event Format
In-Person
Field Control System
Smart Field Control
Capacity
48
Spots Open
1
Event Region
Minnesota
Max Registrations per Organization
10
Early-Bird Registration Opens
16-Oct-2023 16:00 EDT
Standard Registration Opens
8-Dec-2023 16:00 EST
Registration Deadline
16-Jan-2024 16:00 EST
Payment Deadline
8-Jan-2024 16:00 EST
Price
$105.00
This event is closed to registration because:
  • This event has reached capacity. Teams on waitlist may still be added.
  • It is past the registration deadline.

General Info

 

Registration Information

All participating teams must be registered with VEX Robotics and the Robot Events website and have an official team number before registering for this event. Tournament fees must be paid before teams are allowed to compete. Registration and payments should be made through the Robot Events website.

Engineering notebooks

We will be collecting Physical engineering notebooks at this event for judging.

Lunch and Concessions

Full concessions will be available from 9 am to 3 pm. Lunch specials will be announced.

Elimination Matches

Number of elimination alliances: 32+ teams = 16 alliances in finals

Competition Preparation

All teams should come prepared for competition. Here are a few steps that every team should take to ensure that they are prepared.

 

Review all game information: Current Game Webpage

  1. Review the rules and run through the inspection checklist about a week before the competition so that there is ample time for adjustments. Robots must use VEX V5 parts. Please self inspect before arriving at the tournament using the V5 Robot Inspection Checklist

  2. Check the official VEX forums for rule updates and changes.

  3. Carefully read all of the information contained in the tournament posting on robotevents.com

  4. Pack for the event the day before the day of departure. Here are a few items that you don't want to forget.

    • Goggles/Safety Glasses

    • Spare parts & tools

    • Batteries and chargers

    • Power strip and extension cord

    • Laptop computer

    • Programming cable

    • Engineering notebook (Required for judged awards)

    • Banners and other decorations for your team pit table

    • Giveaways if you have them

  5. Be sure to read VEX Tournaments 101.

  6. Review the descriptions and criteria for the awards that are being given during the tournament.

  7. Prep for your interviews with the judges and read the Judge's Guide. Check the awards tab to see what awards will be given during the tournament.

  8. Remember that safety comes first, please don't bring tools that pose a safety risk to your team, or others nearby, as teams are close to each other in the venue pit area. Also, remember no grinding or other actions that create sparks, ask the tournament director for a safe location if grinding is needed.

  9. Ensure that you have the latest version of programming software and firmware for your V5 Brain.

Participation and Consent Form

A completed form for all participants must be uploaded to robotevents.com prior to the tournament. Team leaders will need to check that all team members attending the event have completed the online consent form prior to the tournament. Instructions on how to upload consent forms in English or Spanish is given here: VEX Consent Form (English) or VEX Consent Form (Spanish)


Grade Level: All

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging

Event Dates & Locations

Date: 19-Jan-2024

Venue/Location:
East Grand Forks Senior High
1420 4th Avenue Northwest
East Grand Forks, Minnesota 56721
United States

Contact Information

You must login to contact this Event Partner

Agenda

Tentative Agenda – Subject to Change

IMPORTANT! If your team will be late, you must call the Event Partner (Primary Contact on the General Info tab). If your team is not checked-in on time, the match schedule will be run without your team and they cannot compete. The match schedule CANNOT be run after the tournament begins. 

Team Judging will be held in the Pits. Please make yourselves available to the Judges when they show up at your Pit table. If you have a match upcoming shortly, respectfully inform the Judges and agree on a time when you will meet with them at your Pit table. 

8:00 am – Doors Open, Check-In Open, Pits Open
8:30 am – Inspection Opens
9:00 am – Practice Field Opens, Skills opens on Skills Field & Match Fields as available
                    Inspected Robots Only!
                    Skills are first come, first served, maximum 3 Driver & 3 Programming skills runs
9:30 am – Check-in & Inspection Closes – Call the Event Partner if your team will be late!
9:40 am – Opening Ceremony & Team Meeting – Everyone meet in competition area
10:00 am – Qualification Matches Begin, Skills Field Opens
3:30 pm  – Qualification Matches End, Skills Field Closes
3:45 pm – Alliance Selection – All Teams Present in main competition area
4:15 pm – Elimination Matches & Finals Matches
                        - Quarter-Finals Matches
                        - Semi-Finals Matches
                        - Finals Matches
5:15 pm – Final Awards & Event Closing
5:30 pm – Event Break-Down, Please Help as you are able!

Volunteer

This event is fully volunteer-run.  SIGN-UP link will be added at a later date. 

We ask that each team provide one adult volunteer for the event as the team is able. No experience is required for many volunteer positions. Some volunteer positions can be split between two adults for a morning & afternoon shift. Or you can volunteer for a whole day depending on the volunteer role. Lunch is provided for all-day volunteers.

Visit the REC Foundation website at www.roboticseducation.org/volunteer to check out position descriptions and find volunteer training materials: 

  • Judges

  • Referees/Scorekeepers

  • Inspectors

  • Emcees

  • TM Operators

  • Queuing

  • Team Check-in

  • Volunteer Check-in

  • Field Reset

  • Setup crew

  • Breakdown crew

Emergency/Bad Weather Policy

If our school district closes activities due to weather, this event may be postponed, rescheduled, or canceled. Please check the General Info tab on the event website; updates will be posted as they become available. The safety of teams, coaches, parents, and volunteers always comes first. If the weather looks threatening, adults should exercise their own judgment when deciding to travel or allowing their children to travel. If the event is canceled due to weather, our district will refund your school your entry fee minus the processing fee ($5) from robot events. 

Refund and Payment Policies

Teams that wish to withdraw before the tournament will receive no refund unless another team from the Waiting List can fill the team’s spot.

If the event must be canceled we will do our best to reschedule the event. If the event is canceled and cannot be rescheduled, refunds will be issued from our district. We will not be able to refund the $5 fee that robotevents receives per registered team (if the event costs $105/team, you will receive a $100.00 refund). 

 

Judging Format

All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges