Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

Berthoud Over-Under Tournament

VRC, HS/MS Blended, In Person Competition and Judging

Date
9-Dec-2023 Add to Calendar
Event Code
RE-VRC-23-4062
Program
VEX V5 Robotics Competition
Event Type
Tournament
Event Format
In-Person
Field Control System
N/A
Capacity
32
Spots Open
0
Event Region
Colorado
Max Registrations per Organization
6
Early-Bird Registration Opens
24-Oct-2023 20:00 EDT
Standard Registration Opens
28-Oct-2023 20:00 EDT
Registration Deadline
2-Dec-2023 09:00 EST
Payment Deadline
2-Dec-2023 14:00 EST
Price
$65.00
This event is closed to registration because:
  • This event currently has no spaces available.
  • It is past the registration deadline.

General Info

Participation and Consent Forms

Completed/signed consent FORMS for all participants (students, volunteers, mentors and participating adults) must be turned in online using this link (http://www.robotevents.com/consent)

Each participating team must provide at least one volunteer for all or a portion of the day.

Volunteers should sign up using the SignUpGenius below OR by sending email to [email protected] with your preferred event volunteer position(s) with your team number if you are volunteering for a particular team.  If you will need an official letter indicating your volunteer hours, please email that request to [email protected]. If using the sign-up-genius please put the team # and note if you need an official letter in the "comment" text-box on the page where you type in your email address.  NOTE that we are holding a VEXIQ tournament on the same day so be sure to indicate which event you would like to attend as a volunteer.

Sign Up Genius for the VRC Tournament: https://www.signupgenius.com/go/10C0A45AAAE22A2F94-berthoud3#/
General Tournament Information: https://www.BerthoudRobotics.org/tournament

We will assign positions based on the order of signing up or the arrival of your email so volunteer early to get your number one choice.

Breakfast Plans

Breakfast burritos and water/soft-drinks will be available at the event but also can be purchased offsite.  If you are a coffee drinker, see the coffee list below.

  • Hays Market (after 6am)
    919 Mountain Avenue
    Berthoud, CO 80513
  • Mi Cocina Burritos (after 7am, call/pre-order the day before if more than 5 burritos)
    400 Mountain Avenue
    Berthoud, CO 80513
    970.344.5022
  • Mi Casita (after 7:30am)
    405 5th Street
    Berthoud, CO 80513
    970.344.6448
  • COFFEE Spots in Berthoud (closest to BHS shown first)
    • Ko-Fe, 343 Mountain Ave
    • Rise Bakery, 403 5th Street
    • Ziggis Coffee, 1011 Mountain Ave
    • Joyful Brews, 429 Meadowlark (near the corner of US287 and CO56)
    • ​Starbucks, 1301 Grand Market Ave (near the corner of US287 and Larimer CR 17)

Lunch Plans

A pre-order form will be sent to each registered team as of  11/27/23

  1. Pizza [large cheese or sausage or pepperoni] (expected price $14, final price TBD)
  2. Drinks will also be available with the lunch pre-order at a reduced cost

In addition, Berthoud Robotics will have various drinks and snacks available for preorder and purchase including water, diet and non-diet soft drinks (Pepsi/Coke products) and various sport drinks.  Snacks will generally be pre-packaged chips and candy bars.  By-the-slice pizza will also be available. Bear in mind the lunch break is quite short.

Preparation for the Tournament

Review the RECF Code Of Conduct (and Rule G1)

Review the RECF Student Centered Policy (and Rule G2)

Review Rule <T3> regarding appealing a referee ruling to the Head Referee and the "No Photo or Video Review" policy.

 

This event is sure to be a fast paced and exciting event.  All teams should come prepared for competition.
Here are a few steps that every team should take to ensure they are ready.

  1. Review rules and run through the inspection checklist (see Documents tab).  Review closely the rules for using VEX V5 equipment or VEX Cortex equipment.  Note also the rules on robot sizing.  The sizing rules can cause your team a lot of work early in the day if not closely followed.  Review the rules for notebooks and notebook submission.

  2. Check the official Q&A and VEX forums for rule updates and changes

  3. Carefully read all of the information contained in the tournament posting on RobotEvents.com

  4. Review the descriptions and criteria for the awards being given during this tournament

  5. Remember that safety comes first, please don't bring tools that pose a safety risk to your team, or others nearby as the venue is a very tight fit. Also, remember no grinding or other actions that create sparks inside the high school building.

  6. Understand how the game will be played. 

  7. Ensure that you have the latest version of V5 firmware (cortex equipment is not legal).

  8. Read through the robot troubleshooting guide and follow the directions about setting up your robot during the competition.  Following the directions will avoid issues with the robots and the controllers.

  9. If you have issues with your computer or software, BRC will likely only be able to help you if your are using the Vex VRC integrated development environment.  We have limited setups to help with PROS, JAVA or Python.


Grade Level: All

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging

Event Dates & Locations

Date: 9-Dec-2023

Venue/Location:
Berthoud High School
850 Spartan Avenue
Berthoud, Colorado 80513
United States

Contact Information

You must login to contact this Event Partner

Agenda

7:45-8:20        Volunteer Check In
8:00-9:00        Referee/FieldReset Training (West Gym)
8:00-9:00        Check In and Inspections
9:00-9:15        Event Meeting (West Gym)
9:15                Opening Ceremony (West Gym)
9:45                Qual Rounds & Skills Field Opens
12:00-12:30    Lunch Break
12:30-14:00    Qual Rounds & Skills Continue
14:15-14:30    Alliance Selections
15:00              Skills closes before the Elimination matches
14:45-15:45    Elimination Rounds and Finals
16:00              Awards
16:15-17:15   Remove Fields & Pack Up Pit

Adjustments made the day of the tournament take precendence over the agenda shown above.  Typically adjustments are related to adding/subtracting teams and match throughput.  Please be flexible.

Lunch

Teams may bring in own food, pre-order lunch, buy pizza by the slice, or go out to lunch.  Lunch is only 30 minutes.

Nearby local resturants include:

   A & W, 802 Mountain Avenue, Berthoud 80513 - 970.532.2272
   Subway, 307 Mountain Avenue, Berthoud 80513 - 970.532.9818
   Pizza Hut, 821 Mountain Avenue, Berthoud 80513 - 970.532.1111
   Brick Oven Pizza, 269 Mountain Avenue, Berthoud 80513 - 970.532.4747
   Berthoud Pizza Company, 527 N 4th St, Berthoud 80513 - 970.344.5292
   Mi Cocina, 400 Mountain Avenue, Berthoud 80513 - 970.344.5022
   Taco Bell, 1279 Grand Market Ave, Berthoud 80513 - 720.219.6424

Volunteer

Participating teams are required to have 1 volunteer sign up per team who is not a coach for half of the day (this can be organized as two volunteers each taking a 2-hour slot). Please have the volunteer send email with their preferred volunteer position to [email protected] OR even better, use our VRC Tournament Volunteer SignUP-GENIUS.

We are in need of both full and partial day volunteers.  Volunteer slots for most positions are 2-hours in length. A half-day slot would be two 2-hour slots.  A full day position would be either a full day position (e.g., Referee) or two half-day or three 2-hour slots.  RECF has descriptions of the volunteer positions on their website or see the Berthoud Robotics Tournament page.

Emergency/Bad Weather Policy

The event will be cancelled only if news stations advise staying home. We will post on both http://BerthoudRobotics.org/tournament and on the tournament page on RobotEvents.com.

Refund and Payment Policies

Full refund if cancelled before 11/22/23, minus the $5.00 RobotEvents fee which is non-refundable.  The 11/22/23 date allows us to contact teams on the waitlist to confirm they can attend.

On or after 11/22/23, we will refund only if there is a replacement team on the wait list who actually participates in the event.  If you do find a team to take your spot please have them send mail to [email protected] with the team number as soon as possible.

Teams who have not paid by Noon MDT on 12/2/23 and who have not made other arragements may be moved to the waitlist until arrangements are made.

Let us know if your team is quarantined the weekend of the tournament and we will, on a case-by-case basis determine if your entry fee (minus the $5 RobotEvents fee) can be refunded.

If the event is cancelled all but the $5 RobotEvents fee will be refunded to all teams.

Health and Safety Policies

Larimer County, Thompson Schools and Berthoud High School currently do not have any requirement for mask wearing at any point in the event.  It is definitely ok if you want to wear a mask during the event.  Masks will be available at the checkin table.  We highly recommend anyone not feeling well (whether Covid, Flu or any other ailment) please use common sense and stay home if warranted.

Date: 9-Dec-2023
Berthoud High School
850 Spartan Avenue
Berthoud, Colorado 80513
United States

Travel Info

Directions

From I-25:

  1. West at exit 250 (Hwy 56, Berthoud Exit)
  2. Follow Hwy 56 West for 5 miles into Berthoud
  3. Continue on Hwy 56/Mountain Avenue to 8th Street
    (Note A&W on the North West Corner).  Turn left at stop light.
  4. South on 8th Street to the Spartan Avenue.  Right at stop sign.
  5. West on Spartan Ave. BHS is on the right.
  6. Park in east or north parking lots.

From US-287:

  1. Turn east at the Hwy 56 stop light.
  2. East on Hwy 56/Mountain Avenue to 8th Street.  Turn right at stop light.
  3. South on 8th Street to the Spartan Avenue.  Right at stop sign.
  4. West on Spartan Ave. BHS is on the right.
  5. Park in east or north parking lots.
 

Area Hotels

 

Berthoud Inn and Events
444 First St
Berthoud, CO 80513
970.532.4566  -- berthoudinn.com
 

Super 8 Longmont
2445 Main St
Longmont, CO 80513
303.772.8106 -- wynhamhotels.com
 

Quality Inn & Suites
1500 N Cheyenne Ave
Loveland, CO 80539
970.593.0100 -- choicehotels.com
 

Hampton Inn Loveland (Hilton)
5500 Stone Creek Circle
Loveland, CO 80538
970.593.1400 -- hamptonloveland.com
 


Fairfield Inn & Suites (Marriot)
1710 Foxtrail Drive
Loveland, CO 80538
970.461.1000 -- marriot.com


TownePlace Suites (Marriot)
256 E 2nd St
Loveland, CO 80537
970.203.1166 -- marriot.com
https://www.marriott.com/hotels/travel/ftcts-towneplace-suites-loveland-fort-collins/

Webcast

Webcast will be available on TwitchTV:  twitch.tv/berthoudrobotics

Judging Format

All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges. There will not be an innovation award given out but feel free to fill out the innovation form and turn it in with your notebook as it can help the judges find your best work.