Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

Lockport Township High School VRC HS Over Under @ LTHS East Campus; Lockport, IL

Tournament with In-Person Judging and Skills

Date
18-Feb-2024 Add to Calendar
Event Code
RE-VRC-23-3843
Program
VEX V5 Robotics Competition
Event Type
Tournament
Event Format
In-Person
Field Control System
Smart Field Control
Capacity
40
Spots Open
0
Event Region
Illinois
Max Registrations per Organization
10
Early-Bird Registration Opens
4-Oct-2023 08:00 EDT
Standard Registration Opens
7-Jan-2024 08:00 EST
Registration Deadline
27-Jan-2024 23:59 EST
Payment Deadline
27-Jan-2024 11:59 EST
Price
$105.00
This event is closed to registration because:
  • This event currently has no spaces available.
  • It is past the registration deadline.

General Info

Grade Level: High School

Robot Skills Challenge Offered: Yes

Judging Format: In-Person judging

We are planning on having an event with 6 Qualification matches, alliance selection, then elimination rounds. Skills and Judging will be included.  The two skills fields will close at the end of qualification rounds. The event will be held in-person at our Lockport East Campus. We plan to offer consessions during qualification rounds at our event. There will be live feeds of each competition field on rolling video boards so all spectators have a good view of the action.

Parking

  • There is parking in the lot north and west of the school on 12th Street for volunteers and spectators.
  • There is overflow parking to the east of the school.  Busses can park in the east lot during the day. 
  • Busses should drop students on the bus pad which is right in front of the cafeteria.  All students and spectators can enter through the cafeteria doors.
  • There is a ramp from the cafeteria up to the level that the competition will be held.
  • There will be a check in table for all teams to check in and drop off engineering notebooks.  Please note that notebooks should be in physical format.  Digital notebooks should be printed off prior to competition day. 

Late Arrivals 

Teams must be checked in 45 minutes prior to the start of the qualification matches so that the match schedule may be printed. Teams must contact the event partner (708-473-5730) if they are running late or they will be removed from the team list for the event. 

Team Payment

Teams must be paid two weeks prior to the event. Teams not paid at this time may be dropped at the event partner's discretion to allow teams in from the wait list.

Setup

Two tournament fields, two skills fields, and the pit area will be located in the library, a lecture hall and a large hallway next to the library.  Smart field control will be used, so make sure your robot has the latest firmware on the brain and is named with your team number and letter.  There will be two areas for practice as well.  There will also be a designated cutting area in the hallway.  No cutting/dremeling will be allowed in the library.  A practice field will be set up in the large hallway.  Teams will be provided with adequate power via outlets and extension cords to their pit area, but please bring power strips if your teams requires them.

Food/Drink

Please eat food in the cafeteria.  There will be concessions open in the cafeteria with muffins, donuts, pizza, hot dogs, popcorn, candy, snacks, and drinks for sale.  The stand will be open from 8:00 AM - 3:00 PM and will take cash or credit.  Preorders for full pizzas will be available (email with details forthcoming).

 

Competition Preparation

All teams should come prepared for competition. Here are a few steps that every team should take to ensure that they are prepared.

1. Review the rules and run through the V5 inspection checklist about a week before the competition so that there is ample time for adjustments. 

2. Read the document "101 Things I wish I’d Known Before My First VEX Tournament" if this is your first VEX Tournament.

3. Pack for the event the day before the day of departure.
Here are a few items that you don't want to forget:

  • Goggles/Safety Glasses (everyone who is on the field MUST wear goggles/safety glasses)
  • Spare parts & tools
  • Batteries and chargers
  • Programming cable
  • Power strip
  • Laptop computer
  • Physcial/Printed Engineering notebook (if you have one, REQUIRED for Judges, Design and Excellence Awards)
  • Banners and other decorations for your team pit
  • Giveaways if you have them

4. Remember that safety comes first, please don't bring tools that pose a safety risk to your team or others nearby. Cutting and grinding will be done in a specific area away from your pits.

5. Understand how the game will be played. VEX participants should thoroughly read the game rules.  Additional rulings and interpretations of the game rules can be found on the VEX Forums.

6. Read through the VEX Robot Troubleshooting Flowchart

7. To ensure that you have the latest version of firmware, make sure that you have the latest update of your programming software. The firmware update utility is available at the vexrobotics.com website.  

8. Participation and Consent Form - A completed form for all participants must be turned in during check-in. Team leaders will need to collect the completed forms for all team members attending the event and turn them in to the registration desk when checking in. Alternatively, coaches can submit electronic copies of their teams' forms on RobotEvents.


Grade Level: High School

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging

Event Dates & Locations

Date: 18-Feb-2024

Venue/Location:
Lockport East High School
1333 East 7th Street
Lockport, Illinois 60441
United States

Contact the Event Partner

You must login to contact this Event Partner

Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

7:00am Doors open for volunteers
7:30 am Registration / Pits open / Practice fields open
7:45 am  Inspection begins
9:00 am  Drivers meeting
9:30 am  Qualification matches begin
12:00 pm Break for lunch
12:30 pm Qualification matches continue
3:00  pm   Qualification matches finish, skills fields close after last qualification match.
3:15 pm   Alliance selections
3:30 pm   Elimination matches begin
5:30 pm   Awards ceremony
6:00 pm   Competition event closes

Volunteer

We are looking for the following volunteers;

  1. Inspection

  2. Skills Field help

  3. Judges for notebook review & interviews 

  4. Check-in 

  5. Scoring 

  6. Queuing 

  7. Field Resters 

  8. Pit Administrator 

  9. Running Tournament manager Software

If you are interested in helping please reach out to Dan Mostyn at [email protected]

Thanks for your support

Emergency/Bad Weather Policy

The tournament will be held regardless of weather.  The tounament will be canceled if the school building is closed due to weather.  Check the event website to check status.

Refund and Payment Policies

If the Event Partner cancels the event: If the event cannot be rescheduled, the event partner will refund the registration fees.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend: Refunds may only be issued if the coach/mentor sends an email two weeks before the event.

 

Date: 18-Feb-2024
Lockport East High School
1333 East 7th Street
Lockport, Illinois 60441
United States

Travel Info

Event Location:

This event will be held at our EAST CAMPUS, which is our larger campus east downtown Lockport about a mile to the west of I-355.

Lockport East Campus

1333 E 7th Street

Lockport, IL 60441

 

Parking

  • There is parking in the lot north and west of the school on 12th Street for volunteers and spectators.
  • There is overflow parking to the east of the school.  Busses can park in the east lot during the day. 
  • Busses should drop students on the bus pad which is right in front of the cafeteria.  All students and spectators can enter through the cafeteria doors.
  • There is a ramp from the cafeteria up to the level that the competition will be held.
  • There will be a check in table for all teams to check in and drop off engineering notebooks.  Please note that notebooks should be in physical format.  Digital notebooks should be printed off prior to competition day. 

Late Arrivals 

Teams must be checked in 45 minutes prior to the start of the qualification matches so that the match schedule may be printed. Teams must contact the event partner (708-473-5730) if they are running late or they will be removed from the team list for the event. 

Judging Format

All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.

All engineering notebooks must be turned into judges by 8:00AM.