Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

Volunteer

If you are interested in volunteering for the 2024 State Championship, please use this form States Volunteers: Virginia VEX Robotics State Championship Volunteers (signupgenius.com)

Emergency/Bad Weather Policy

We will update any cancellations on the RobotEvents page and via email. In the event of bad weather we will attempt to modify the event to fit within this weekend.  In the event of a complete cancellation details will be emailed to teams on how to proceed.

Refund and Payment Policies

If the Event Partner cancels/postpones the event: 

• We will issue partial refunds to teams who cannot attend the alternate date.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend: 

• Partial refunds of $270 will be issued up to February 1, 2024. Any teams cancelling beyond this date or not showing for the event will not receive a refund.

Teams that do not pay will not be allowed to participate.

Health and Safety Policies

This event will follow any currently applied Virginia Department of Health Guidelines

Webcast

Webstream: youtube.com/@NOVASystemic/streams

Judging Format

Digital Engineering Notebook Submissions / In Person Team Interviews:  Engineering Notebooks (EN) will be submitted digitally for evaluation via a link found within the “My Account” panel of the team contact on RobotEvents. Teams that qualify for States on or before Feb 12, 2024, must submit their ENs by Wednesday, Feb 14, 2024, at midnight.  Teams that qualify for States after Feb 12, 2024, must submit their ENs by Wednesday, Feb 21, 2024, at midnight.  Team interviews will be conducted in person during the event.

World Championship Qualifications

World Championship Qualifications

Virginia VRC – High School has been granted 8 World Championship spots:

• 1 Excellence Award Winner
• 2 Tournament Champions
• 1 Design Award Winner
• 1 Robot Skills Champion
• 2 Tournament Finalists
• 1 Innovate Award Winner

If a team double-qualifies for a World Championship spot, the state’s next highest ranking team from the State Championship skills list receives the invitation. World Championship invitations from the Event Skills Standings are issued by email after the results of the State Championship have been posted at robotevents.com, and will not be announced at the State Championship.

World Championship qualifying awards and invitations are issued to teams whether or not the teams have expressed an intention to attend the event. Unaccepted World Championship invitations are not offered or transferred to other teams. For more details about the qualification criteria please see https://kb.roboticseducation.org/hc/en-us/articles/5474199602071-Qualifying-Criteria-for-VIQC-VRC-and-VEX-U-Events#introduction-Qio9i