Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

Hub City West TN Invitational (MS/HS)

presented by the University of Memphis at Lambuth

Date
4-Nov-2023 Add to Calendar
Event Code
RE-VRC-23-3537
Program
VEX V5 Robotics Competition
Event Type
Tournament
Event Format
Invitational
Field Control System
Smart Field Control
Capacity
20
Spots Open
3
Event Region
Tennessee
Max Registrations per Organization
4
Early-Bird Registration Opens
3-Oct-2023 12:00 EDT
Standard Registration Opens
23-Sep-2023 12:00 EDT
Registration Deadline
23-Oct-2023 17:00 EDT
Payment Deadline
23-Oct-2023 17:00 EDT
Price
$80.00
This event is closed to registration because:
  • It is past the registration deadline.

General Info

Jackson Area Robotics along with the University of Memphis at Lambuth are excited to bring you the Hub City West TN Invitational. 

This tournament is an opportunity for West TN teams to earn those coveted TN State Championship spots in March 2024. Since this is an Invitational, all teams must first add themselves to the waitlist. EP will move eligible teams from waitlist to the roster.

Teams outside of the West TN area may add themselves to the waitlist. If the tournament does not fill with West TN teams, teams from other areas of TN may be invited.

Teams can volunteer to help set up on Friday evening starting at 4:00 pm and will have the opportunity to be inspected and run Skills by 6:00 pm. 

Registered teams will be contacted closer to the event with details regarding venue, parking, and team lunches.

Team registrations must be paid in full three weeks after a team registers unless other arrangements have been made with EP. Unpaid teams will be moved to the Waitlist. Teams that complete registration and do not pay may not be welcome at future events. 

Come join us in Jackson and secure your State spot early!


Grade Level: All

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging

Event Dates & Locations

Date: 4-Nov-2023

Venue/Location:
The University of Memphis Lambuth Campus - Wilder Student Union Building
307 Maple Street
Jackson, Tennessee 38301
United States

Contact Information

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Agenda

Friday Evening (Optional)

4:00 Open to volunteers for set up

6:00 Early Inspection and Skills

 

Saturday Agenda

7:30 Check In

7:45 Inspection opens

8:00 Skills Field opens

9:00 Inspection closes

9:15 Event Meeting (Skills closed for duration)

9:45 Qualification Matches begin

12:30 Lunch *Skills will be open during lunch

1:30 Qualification Matches resumes 

*Skills Field closes at the end of Qualifications Matches

3:30 Elimination Matches

4:30 Awards

Volunteer

Please consider joining us for a day of exhausting, but rewarding, fun.

Since one of our goals is to bring as many people from the Jackson and West TN area on board this adventure as possible, several roles are already filled. However, we can always use eager and experienced hands.

Please note that several roles will require training in advance. 

Friday afternoon set up begins at noon and will continue throughout the evening. Teams/volunteeers willing to help will recieve early access to pit set up and practice fields. 

Full day Saturday volunteers will receive breakfast, lunch, snacks, and all the coffee you can drink. 


https://www.signupgenius.com/go/10C0A4CADAE2BA1F94-hubcity1

Emergency/Bad Weather Policy

In the event that an emergency arises or inclement weather threatens to affect the tournament, email notifications will be sent. 

Refund and Payment Policies

If the Event Partner cancels the event: 

Refunds will be issued if event is cancelled by EP. Refunds will NOT include the $5 processing fee collected by Robot Events.

If a Team completes registration for the event then chooses to withdraw or not attend:

As a general rule, refunds will NOT be issued. However, we understand that unforseen circumstances come up. Please contact us as partial refund may be possible IF your spot can be filled by another team. 

All registrations must be paid in full by 12:00 pm CT, October 16, unless other arrangements have been made with EP. Unpaid teams will be moved to the Waitlist. Teams that complete registration and do not pay may not be welcome at future events. 

Judging Format

  • All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.