Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

Maine State VRC Middle School Championship - Over Under

Date
8-Mar-2024 - 9-Mar-2024 Add to Calendar
Event Code
RE-VRC-23-3461
Program
VEX V5 Robotics Competition
Event Type
Tournament
Event Format
In-Person
Field Control System
Smart Field Control
Capacity
24
Spots Open
0
Event Region
Maine
Standard Registration Opens
1-Dec-2023 12:00 EST
Registration Deadline
1-Mar-2024 23:55 EST
Price
$165.00
This event is closed to registration because:
  • This event currently has no spaces available.
  • It is past the registration deadline.

General Info

Maine State Championship has been granted 4  World Championship Spots for Middle School

1 Middle School Excellence Award Winner

2 Tournament Champions

1 Design Award Winner

 

In case of double qualiying, the highest, unqualified team on the Robot Skills Challenge Score from the World Robot Skills Standings from that region will get the spot and be determined after the last Championship event in that region. Scores from the Championship event will be included on the World Robot Skills Standings for consideration in this process.  World Championship invitations from the World Skills. Standings are issued by email after the results of the State Championship have been posted at robotevents.com, and will not be announced at the State Championship.

World Championship qualifying awards and invitations are issued to teams whether or not the teams have expressed an intention to attend the event. Unaccepted World Championship invitations are not offered or transferred to other teams.

Competition Preparation

This event is sure to be a fact-paced and exciting event. All teams should come prepared for competition. Here are a few steps that every team should take to ensure that they are prepared.

  1. Review the game rules and run through inspection checklist

  2. Check the official rule updates and changes as things can change throughout the season:
    https://www.robotevents.com/VRC/2023-2024/QA

  3. Don't forget items you may need day of! Items such as: Safety glasses, tools, batteries, chargers, controllers, cables, banners and anything your team may need in your pit.

  4. Please DO NOT bring any tools that can pose safety risk to your team or others.

  5. Be sure to prep for Remote Team Interviews. Sign up will be going out to all coaches closer to event time.If you do not sign up for an interview slot, you will not be able to be considered for awards requiring team interviews.  Also make sure your engineering notebook is submitted via Robotevents.com!

  6. Please make sure to have all participation and consent forms turned in to check in the morning of the event.

We are so excited to see all the teams at the 2024 Maine VEX Robotics State Championships! We always look to improve year after year. To aid the committee please fill out this form of what you’d like to see at this year’s State Championship. https://forms.gle/7tErowot38djvnP16  If you have any questions, please reach out to [email protected] 


Grade Level: Middle School

Skills Challenge Offered: Yes

Judging Format: Remote Interviews & Notebooks

Event Dates & Locations

Date: 8-Mar-2024 - 9-Mar-2024

Venue/Location:
The Point Community Center
375 Clarks Pond Parkway
South Portland, Maine 04106
United States

Contact Information

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Agenda

Competition Schedule

*Subject to change*

March 8th

2:00 PM - Venue Opens to Teams (Registration, Inspection, Team pits, Skills fields, and Practice fields Only)
5:30 PM - Skills and Practice fields close
6:00 PM - Venue Closes

March 9th

07:15 AM - Venue Opens to All
07:45 AM - Registration Ends, Match schedule generated
08:00 AM - Drivers meeting (Main Auditorium)
08:20 AM - Opening Ceremonies (Main Auditorium)
08:45 AM - Qualification matches and Skills Challenges begin (Divisions)
12:00 PM - Lunch
12:45 PM - Qualification matches resume (Divisions)
02:00 PM - Skills Challenges end
02:00 PM - Alliance Selection (Divisions)
03:00 PM - Elimination rounds begin (Main Auditorium)
04:45 PM - Awards Ceremony (Main Auditorium)
05:30 PM - Event Ends
06:00 PM - Venue Close

Volunteer

Get Inspired and Have Fun! Be a part of the excitement by joining a team of volunteers who help in a variety of ways to make this event a success for the students involved.

Volunteer Coordinator contact: Ali Bessette – [email protected]

Experience level: No previous experience is needed for most volunteer positions, and you can even bring your kids for a family activity (for example, Field Resetter is an ideal position for young children). 

Time Commitment: You can register for an entire day, or just a portion of the day as your schedule permits for most positions. 

Meals: Lunch is included for volunteers.

Volunteer Positions Needed:

  • Emcee
  • Field Reset
  • Robot Inspector
  • Judge
  • Queuer
  • Referee
  • Scorekeeper
  • Team Check-in
  • Volunteer Check-in

 

Want to find out more about these volunteer roles and expectations? Visit the REC Foundation website at RoboticsEducation.org/volunteer to check out position descriptions and find volunteer training materials. 

Once you have an assigned volunteer role, please carefully review all guides and training materials posted on the Volunteer Resources page before the event at RoboticsEducation.org/volunteers/volunteer-resources/

Want to volunteer? Fill out this Form! https://forms.gle/WZqenfwQgDSJACCL8

Have Questions? Reach out to the Volunteer Coordinator!

Emergency/Bad Weather Policy

In the event that there is severe weather on the day of the event all registered teams will be notified of a cancelation via e-mail.

We will also do our best to reschedule the competition for another day.

Refund and Payment Policies

Event Cancelation

In the case that the event can not be run on the scheduled date we will try our best to reschedule; however, if we are not able to reschedule the event we will issue a refund to all teams registered.

 

Team Cancelation

Refunds will ONLY be issued if a team notifies the event partner at least two weeks prior to the event registration deadline.

Webcast

The live stream for this event will be avalible on our Robotics institute of Maine Youtube channel. The channel is avalible here

Judging Format

Remote Team Interview Sessions:
Teams will sign up for 30 min time slots. This will give teams ample time to set up and have a 10-15 min conversation with the judges. These slots must be signed up for in advance. If a team does not sign up for one of the time slots prior to the tournament, they are not eligible for any awards requiring a team interview. A coach is required to be in attendance at the session. This means either on camera with the team or on camera on the call with the judges. Each team will have same amount of time to chat with the judges. These remote sessions will take the place of initial team interviews by the judges.

Please sign up for remote judging slots using this form: https://forms.gle/erAW42LV6bJFajmd8

Note Please allow for 24 hours for the team list to update as invitations are being sent out.

Any questions please reach out to [email protected]

 

 

Digital Engineering Notebooks:
Teams will need to submit their engineering notebooks to robotevents.com prior to the event for review. Notebooks are able to be updated after the link has been posted, but digital engineering notebook judging will be occurring during the week prior to the event, so please keep that in mind when updating the notebooks. Remote digital engineering notebook judging will occur prior to the event in a random order.

Please be sure to have your team's digital engineering notebooks submitted by 02/26/2024.

Note: Physical engineering notebooks will not be considered during the judging process. For teams that have physical engineering notebooks they will need to be scanned and submitted via the digital engineering notebook submission process.

 

Remote Digital Engineering Notebook Judging
● Digital Engineering Notebooks are judged remotely before the event
● Teams will upload links to their engineering notebook documents via RobotEvents.com
● Digital Notebooks should be freely viewable by the judges by using the link.

Teams should ensure that permissions to view their notebooks are set to allow the judges to view.

Note: Once a Digital Engineering Notebook link is uploaded via Robotevents, there is no prohibition from teams updating their Digital Engineering Notebook on an ongoing basis, even on event day. Notebook content is expected to change over time which is part of the Engineering Design Process. Below is a link to a how-to document with instructions on how to submit a digital engineering notebook to RobotEvents.com
https://vrc-kb.recf.org/hc/en-us/articles/9662615886487-How-to-Submit-a-VRC-Digital-Engineering-Notebook

Concessions

Hot Dishes

Breakfast Pizza - $4
Cheese & Pepperoni Pizza - $4
Mac n' Cheese - $5

Snacks

Bagels - $2
Cup of Noodles - $2
Candy - $2
Chips - $1

Drinks

Soda -$2
Seltzer -$2
Bottled Water - $2
Hot Chocolate - $1
Tea - $1

 

Free fruit all day courtesy of Yarmouth and Cape Elizabeth Robotics.

Prices are suggested donations.

Proceeds benefit Yarmouth and Cape Elizabeth Robotics