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White Mountain Apache Southwest Native American Showcase Event

VRC, Blended HS/MS, All In Person Judging

Date
16-Nov-2023 - 18-Nov-2023 Add to Calendar
Event Code
RE-VRC-23-2858
Program
VEX V5 Robotics Competition
Event Type
Tournament
Event Format
In-Person
Field Control System
VEXNet Field Control
Capacity
40
Spots Open
7
Event Region
Arizona
Max Registrations per Organization
10
Standard Registration Opens
24-Aug-2023 20:00 EDT
Registration Deadline
1-Nov-2023 13:35 EDT
Payment Deadline
10-Nov-2023 23:00 EST
Price
$125.00
This event is closed to registration because:
  • It is past the registration deadline.

General Info

Welcome to the 4th annual Native American VEX Robotics Competition Showcase Event, hosted by the White Mountain Apache Tribe of Whiteriver, Arizona, the Whiteriver Unified School District and Apache Behavioral Health Services.

This event is designed to allow Native American VRC teams from the across North America to come together to enjoy a fun robotics competition and showcase their culture.  Teams are encouraged to prepare a physical display on their local culture, that can be set up at the venue for both participants and spectators to enjoy. Please contact Catalina Carrillo [email protected] for instructions on any cultural presentations or exhibits your team may bring. 

To be eligible to compete teams must have more than 50% of actively participating members recognized as Native American or Indigenous American.  Coaches will be responsible for guaranteeing their teams meet this requirement. Teams wishing to participate but have not yet registered for the event may send an email to [email protected] and your Native American team will be manually added to the event.

Interviews for Judged Awards will begin Friday morning, November 17.  Engineering Notebook submission must be hard copy. Please print if currently electronic.  

This event will qualify 4 spots to Worlds, as follows:

     Excellence Award - High School - 1 spot

     Excellence Award - Middle School - 1 spot

     Tournament Champions - 2 spots

We plan to continue this tradition each year.  This year's in-person tournament event includes full alliance competition and awards. 

Scheduled Judging Time Slots:  Teams will be given times for interviews after check in Friday morning with the first interview starting at 8:00 am

 

************************************

Message from REC Foundation:

All approved events and event attendees are required to follow all local, state, federal, or any other government ordinances regarding COVID-19 safety procedures, social distancing, and best hygiene practices. Event hosts should continually assess, based on current government guidelines, whether to postpone, cancel, or significantly reduce the number of attendees when necessary.

 


Grade Level: All

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging

Event Dates & Locations

Date: 16-Nov-2023 - 18-Nov-2023

Venue/Location:
Alchesay High School - Chief Alchesay Center
4621 South 9th Street
Whiteriver, Arizona 85941
United States

Contact the Event Partner

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Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

Agenda (all times are Arizona Timezone Please be aware of Daylight Savings Time changes)

 

Thursday November 16, 2023

5:00 pm – 5:30 pm:                       Crown Dancers Perform

5:30 pm – 6:00 pm:                       Dinner at Hon-dah' Mt. Baldy Conference Hall

6:00 pm – 6:30 pm:                       White Mtn Apache Chairman's/White Mtn Apache Queen Welcome  

6:30 pm – 6:45 pm:                       Amazon Future Engineers/Indigitize Introductions

                                                          ASTRO ROBOT PRESENTATION

6:45 pm – 7:00 pm:                      Team Introductions

 

Friday November 17, 2023

7:30 am – 8:00 am:                       DOORS OPEN -TEAM CHECK INS

8:00 am -8:45 am:                         VRC Team Inspections

8:45 am – 9:00 am:                       Opening Remarks

9:00 am – 11:15 am:                     VRC Interviews and Skills

11:15am – 12:00 pm:                   Lunch for VRC teams

12:00 pm – 12:05 pm:                  Video Presentation

12:05 pm – 12:15 pm:                  VRC Driver’s Meeting

12:15 pm – 3:15 pm:                    VRC Qualifying Matches

3:30 pm – 5:00 pm:                       Ft. Apache Tour (Optional – meet @ Ft. Apache, Theodore                                                                              Roosevelt School)

 

Saturday, November 18th, 2023

7:30 am – 8:00 am:                       DOORS OPEN -TEAM CHECK INS

8:00 am -9:00 am:                         Complete VRC Qualifying Matches & Skills

9:30 am – 9:45 am:                       VRC Alliance Selections

9:45 am – 10:30 am:                     VRC Practice and Skills

10:45am – 12:00 pm:                   VRC FINALS

12:15 pm – 12:30 pm:                  Lunch

12:45 pm – 1:00 pm:                    SPONSOR VIDEO AND PRESENTATION

1:00 pm – 2:00 pm:                       IQ and VRC Awards

 

Skills include:

Up to 3 attempts at Driving Skills

Up to 3 attempts with Autonomous 

 

Cultural Display and Sharing:

We desire for Native American teams to learn more about each other's culture.  Teams are encouraged to wear traditional attire and display the following to feature their community's culture.

Team introductions: will be displayed on Thursday night at the welcome dinner.  Please send a one powerpoint slide with the following for for your team introduction

  • Team picture
  • Team name
  • Team number
  • School
  • Town/City/State
  • Tribe

Cultural Poster: Each team will complete a poster that will be hung in the back of the team pit area. The poster should be 3 feet by 4 feet (you can use standard butcher paper or poster board) and include the following: 

  • VEX Team Number: 
  • School Name and Location:  A picture would be great.
  • Tribal Seal: Depiction or explanation of the tribal seal(s).
  • Traditional Language: How to say “Hello” or “Welcome”  in your tribal language.
  • Traditional Food: Tell about a food that is traditional for your culture.
  • Historical Fact: At least one interesting historical fact about your tribe(s).
  • Cultural Artifact: Depiction or picture of a material item associated with your tribe(s).

Traditional Dress: Teams are encouraged to wear traditional dress to the opening dinner at Hon-Dah on Thursday, November 16th as well as the final day of the tournament, Saturday, November 18th. 

 

 

Volunteer

 

If you'd like to help, please contact:

Bruce Goode, [email protected], 928-299-0027
Catalina Carrillo, [email protected], 928-940-3100

 

 

Emergency/Bad Weather Policy

The event will continue unless an emergency occurs.  If an emergency disallows the event to proceed on the scheduled date, other dates may be considered; however, likely it would be cancelled and payments refunded.  With it being indoors and limited travel required, there should not be an issue with weather.

Refund and Payment Policies

Refunds will be offered if teams provide 72 hour advance notice (minus the $5 RobotEvents fee)

Health and Safety Policies

Please observe all local guidelines for COVID-19 precautions

************************************

Message from REC Foundation:

All approved events and event attendees are required to follow all local, state, federal, or any other government ordinances regarding COVID-19 safety procedures, social distancing, and best hygiene practices. Event hosts should continually assess, based on current government guidelines, whether to postpone, cancel, or significantly reduce the number of attendees when necessary.
Date: 16-Nov-2023 - 18-Nov-2023
Alchesay High School - Chief Alchesay Center
4621 South 9th Street
Whiteriver, Arizona 85941
United States

Travel Info

Welcome dinner Thursday,  November 16th at the Mt. Baldy Conference Room at the Hon-dah Resort and Casino.  

The tournament will take place on Friday, November 17th and on Saturday, November 18th, and will be hosted at the Chief Alchesay Activity Center in Whiteriver. 

Whiteriver is 25 miles south of Pinetop-Lakeside, Arizona.  Show Low is immediately North of Pinetop-Lakeside.  Hon Dah Resort and Convention. Whiteriver is at 5164 ft elevation and Pinetop at 6, 804.  It is a very scenic drive between the two with trees in their final stages of changing color.

Map showing the area

The Hon Dah Resort and Casino is Tribally owned and on the northern edge of the Reservation.  The map above should have links to other hotels in the Pinetop-Lakeside.

If you have any questions concerning travel or lodging, please contact Bruce Goode [email protected]

 

 

Judging Format

  • All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.