Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

2024 Winneconne/VHS VRC Tournament

Blended VRC MS/HS

Date
27-Jan-2024 Add to Calendar
Event Code
RE-VRC-23-2537
Program
VEX Robotics Competition
Event Type
Tournament
Event Format
In-Person
Field Control System
VEXNet Field Control
Capacity
32
Spots Open
0
Event Region
Wisconsin
Max Registrations per Organization
10
Early-Bird Registration Opens
2-Oct-2023 16:00 EDT
Standard Registration Opens
16-Dec-2023 16:00 EST
Registration Deadline
22-Jan-2024 16:00 EST
Payment Deadline
8-Jan-2024 16:00 EST
Price
$80.00
This event is closed to registration because:
  • This event currently has no spaces available.
  • It is past the registration deadline.

General Info

Registration Information

All participating teams must be registered with VEX Robotics and the Robot Events website and have an official team number before registering for this event. Tournament fees must be paid before teams are allowed to compete. Registration and payments should be made through the Robot Events website.

Engineering notebooks

We will be collecting Physical engineering notebooks at this event for judging.

Blended Event

If 10 or more teams are registered at each level of a blended event (Middle School and High School) the Excellence Award must be offered at each level. The total number of state qualifying spots will increase by one.

Lunch and Concessions

Some concessions will be available on the day of the event, but carry in food and drinks are allowed.  Since Winneconne is a smaller community we are very limited on “nearby” outside food options so please plan accordingly.

Elimination Matches

Number of elimination alliances (16-23 teams = 8 alliances in finals, 24-31 teams =12 alliances in finals, 32+ teams = 16 alliances in finals)

Competition Preparation

All teams should come prepared for competition. Here are a few steps that every team should take to ensure that they are prepared.

 

Review all game information: Current Game Webpage

  1. Review the rules and run through the inspection checklist about a week before the competition so that there is ample time for adjustments. Robots must use VEX V5 parts. Please self inspect before arriving at the tournament using the V5 Robot Inspection Checklist
  2. Check the official VEX forums for rule updates and changes.
  3. Carefully read all of the information contained in the tournament posting on robotevents.com
  4. Pack for the event the day before the day of departure. Here are a few items that you don't want to forget.
    • Goggles/Safety Glasses
    • Spare parts & tools
    • Batteries and chargers
    • Power strip and extension cord
    • Laptop computer
    • Programming cable
    • Engineering notebook (Required for judged awards)
    • Banners and other decorations for your team pit table
    • Giveaways if you have them
  5. Be sure to read VEX Tournaments 101.
  6. Review the descriptions and criteria for the awards that are being given during the tournament.
  7. Prep for your interviews with the judges and read the Judge's Guide. Check the awards tab to see what awards will be given during the tournament.
  8. Remember that safety comes first, please don't bring tools that pose a safety risk to your team, or others nearby, as teams are close to each other in the venue pit area. Also, remember no grinding or other actions that create sparks, ask the tournament director for a safe location if grinding is needed.
  9. Ensure that you have the latest version of programming software and firmware for your V5 Brain.

Participation and Consent Form

A completed form for all participants (students and coaches/mentors) must be uploaded to robotevents.com prior to the tournament. Team leaders will need to check that all team members attending the event have completed the online consent form prior to the tournament. Instructions on how to upload consent forms in English or Spanish is given here: VEX Consent Form (English) or VEX Consent Form (Spanish)

Elimination Brackets for Wisconsin VRC Events:

Up to 32 teams at an event will compete in the Elimination Rounds; all teams at an event are elibible for Alliance Selection, not just the top 32-ranked teams. If there are an odd number of teams, unfortunately the last team will not be able to compete in the Elimination Rounds.  If an event has fewer than 16 alliances, the highest-seed alliances receive a bye. The Tournament Manager software automatically calculates the elimination brackets for the number of alliances competing. 

Following the Qualifying Criteria, Finals Alliances are 2 teams. Finals matches are determined by the winner of one match. Ties will be replayed until a winner is determined. Event Partners may run elimination brackets in any legal configuration they wish, but are encouraged to follow the standard for the State. 


Grade Level: All

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging

Event Dates & Locations

Date: 27-Jan-2024

Venue/Location:
Winneconne Middle School
400 North 9th Avenue
Winneconne, Wisconsin 54986
United States

Contact Information

You must login to contact this Event Partner

Agenda

7:30 am - Doors open
8:00-9:15 - am Check-in & Inspection
9:30 am - Event-wide Meeting
10:00 am - Qualification Matches, Skills Field open during Qualification Matches
12:00 pm - Lunch break for Volunteers
12:30 pm - Qualification Matches resume, Skills Field open during Qualificiation Matches
2:30 pm - Alliance Selection
3:00 pm - Finals Matches
4:30 pm - Awards and closing

Event metrics:
All teams play in finals matches
About 5 minute match cycle time
8 qualification matches target

*In case of inclement weather there will be an alternative agenda that is set 2 hours later for each item to allow extra travel time to the event or for road/weather conditions to improve.  The decision to move to the alternative agenda and notifications to registerred teams will be made no later than 6pm on Friday January 26th*

Volunteer

We encourage each team to provide one full-day volunteer or the equivelant. Please use the link below to sign up to be a volunteer.
https://www.signupgenius.com/go/70A0A4EACAE22A2FE3-47029773-vrctournament

 

Emergency/Bad Weather Policy

Please check this tab if weather looks threatening. Always make your travel decision based on the safety of your teams, coaches, and spectators. 

In case of inclement weather there will be an alternative agenda that is set 2 hours later for each item to allow extra travel time to the event or for road/weather conditions to improve.  The decision to move to the alternative agenda and notifications to registerred teams will be made no later than 6pm on Friday January 26th.

Refund and Payment Policies

Please pay registration fee within 2 weeks of registration, or your team may be moved to the Waiting List. No refunds except in extenuating circumstances.

Webcast

The webcast will be on the VHS Robotics YouTube channel.
Direct webcast link: https://youtube.com/live/qGR8UEvE8Lo?feature=share

Judging Format

All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.