Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

Northeast TN VRC Season Kickoff Middle School

28-Oct-2023 Add to Calendar
Event Code
VEX V5 Robotics Competition
Event Type
Event Format
Field Control System
VEXNet Field Control
Spots Open
Event Region
Early-Bird Registration Opens
15-Aug-2023 12:00 EDT
Standard Registration Opens
16-Sep-2023 12:00 EDT
Registration Deadline
16-Oct-2023 07:27 EDT
Payment Deadline
20-Oct-2023 10:01 EDT
This event is closed to registration because:
  • This event currently has no spaces available.
  • It is past the registration deadline.

General Info

Thank you for your interest in the Northeast TN Season Kickoff Middle School Tournament hosted at Sullivan East Middle School of Bluff City, TN.! This tournament gives teams the opportunity to get an early look at the competition, participate in live play, engage with judges, and get a true feeling for what the season will look like.  Teams participating in early season events have the advantage of understanding how their robot design performs during actual match play. This advantage allows them additional time to revisit design ideas, make changes, upgrades, or hone driving and programming skills. 

All approved events and event attendees are required to follow all local, state, federal, or any other government ordinances regarding COVID-19 safety procedures, social distancing, and best hygiene practices. Event Partners should continually assess, based on current government guidelines, whether to postpone, cancel, or significantly reduce the number of attendees when necessary. 

Participants are also required to submit the VEX liability release form electronically.

As with last season the event will be live streamed.

This tournament will have Qualification matches, Alliance Selection, and an Elimination Bracket. Skills Challenges will be available to teams once they have passed inspection until 2PM. Judged awards will be given at this event. 

We're looking forward to a great tournament! 


Link to our event flyer to order lunch, sign-up to volunteer, or access the live stream.

Grade Level: Middle School

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging

Event Dates & Locations

Date: 28-Oct-2023

4500 Weaver Pike
4500 Weaver Pike
Bluff City, Tennessee 37618
United States

Contact Information

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Please keep in mind this schedule is tenative. Teams need to be prepared for inspection as soon as they arrive as inspection will close at 8:45AM promptly. Teams need to be prepared for judges to interview them in the pit area at all times. 

Volunteer check-in 7:00 AM 

  • Judges are required to arrive at 7:00 AM for training and to begin interviews with teams in the pit area. 

Team Check-in 7:00 AM

Inspection 7:15 AM - 8:45 AM

Skills runs : The skills field is first come first serve. The field will be open at 7:30 (once a team has passed inspection) and will be open until 3:00PM (the skills field will be closed during the drivers meeting). Skills are first come first serve. Please be patient. The robot must be present to be in the skills line. Teams without a robot will be asked to move out of the line. 

Drivers meeting 08:45 AM

Qualifying Matches 9:00 AM - 12:00 PM

Lunch 12:00 PM - 1:00 PM (Judges final interviews may take place during and after lunch)

Qualifying matches resume at 1:00 PM and run until all matches are finished (we plan for each team to run 7 to 8 matches)

Skills closes at 3:00 PM regardless of teams having completed their skills runs

Alliance Selection 3:10 PM

Eliminations 3:15 PM - until finished

Awards 4:40 PM

Closing Remarks  4:40 PM

Clean-up 5:00 PM until done


Running an event takes many volunteers. We are always in need of volunteers to assist the day of the event. Lunches are provided for all volunteers in addition to drinks and snacks the day of the event. 

Volunteers for the event will need to be present by 7:30AM until the end of the event which is normally no later than 4:30PM.

  • In order to offer judged awards at the event, the event partner asks that each team provide one adult volunteer to aide with this process.
    • Volunteers for the judges role must be 18 years of age or older an not in high school
      • The judge advisor must be certified through the RECF.
    • Head referee must be 21 years of age.
      • The head referee must be certified through the RECF.
    • High school team volunteers will judge ONLY middle school teams.
    • Middle school team volunteers will judge ONLY high school teams. 
  • Field reset volunteers are needed and can be range from upper elementary to adult ages. 
  • Scorekeepers are needed and ages can range from highschool age 16 to adults ages.

Feel free to signup as a volunteer using the following link: 

Please contact the event partner if you would have any additional questions. 

Margaret Trent

[email protected]

Emergency/Bad Weather Policy

Sullivan County Department of Education will require the event to be canceled due to inclement weather. Please watch for an update from the event partner if the event must be rescheduled or canceled due to weather. 

Covid -19 creates many questions for coaches and event partners. Please know we want students to be safe and healthy. If the event must be canceled due to the number of Covid-19 cases for the area, we will work to reschedule the event as soon as possible. 

Your understanding during these difficult times is greatly appreciated. 

Refund and Payment Policies

If the Event Partner cancels, no refunds will be given, but an event at another time will be offered at no cost.

If the team cancels, no refunds will be given.


As with last season, we are unsure of how COVID-19 will impact the tournament season. Our goal is to host all of our events as long as policy will allow. Even if it means the event is closed to spectators and/or limited to the number of adults per team permitted in the facility. Teams that have not either prepaid or provide a check the day of the event will not be allowed to particpate. 


Health and Safety Policies

Please contact the event partner in advance via email if you have any accomodations needed for your team members, etc. 

Remember that Covid-19 may impact the event. We are currently under no restrictions, however, that could change at any moment. If changes are made within our district regarding face mask, limited capacity, and/or social distancing measures the event partner will email the coaches as soon as possible. Be mindful that changes are happening daily in our state. Be patient and understanding as we continue to navigate through the Covid-19 pandemic.

Judging Format

All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.