Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

Harvard-Westlake Challenge VRC Over Under

High School Only

3-Dec-2023 Add to Calendar
Event Code
VEX V5 Robotics Competition
Event Type
Event Format
Field Control System
Spots Open
Event Region
California - Region 4
Max Registrations per Organization
Early-Bird Registration Opens
28-Aug-2023 20:00 EDT
Standard Registration Opens
22-Oct-2023 20:00 EDT
Registration Deadline
10-Nov-2023 17:50 EST
Payment Deadline
10-Nov-2023 22:37 EST
This event is closed to registration because:
  • This event has reached capacity. Teams on waitlist may still be added.
  • It is past the registration deadline.

General Info

Harvard-Westlake is excited to host the Harvard-Westlake Challenge High School Only event for the 2023-24 VRC Over-Under.  The tournament will take place at our UPPER SCHOOL CAMPUS on Coldwater Canyon.  On-site parking is free.

The event will be open to 36 high school teams. Winning specific awards at this event will qualify teams to attend the California State Championship. This event will be limited to six teams per organization. Once the event is full, a waiting list will be created for teams who were unable to register. This waiting list will also be available for you to sign up additional teams, but precedence will be given to schools/organizations that are not yet registered. If you have any questions, please feel free to email the Event Partner, Tripp Reed at [email protected]

Registration will begin at 8:00 am.

Teams must be checked in 45 minutes prior to the start of the qualification matches so that the match schedule may be printed. Teams must contact the event partner if they are running late or they will be removed from the team list for the event.

Payment Info

Teams must be paid no later than November 10th, 2023. Teams not paid at this time may be dropped at the event partner's discretion to allow teams in from the waitlist.

Participation and Consent Form

A completed form for all participants must be turned in during check-in or uploaded to prior to arrival. 

Grade Level: High School

Skills Challenge Offered: Yes

Judging Format: Remote Engineering Notebooks

Event Dates & Locations

Date: 3-Dec-2023

Harvard-Westlake Upper School
3700 Coldwater Canyon Avenue
Los Angeles, California 91604
United States

Contact Information

You must login to contact this Event Partner


Saturday, December 2, 2023 (schedule subject to change) 

7:30 am - Volunteer arrival

8:00 am - Doors open for competitors

8:00 - 9:00 am - Inspection

9:15 am - Drivers Meeting

9:30 am - 12:00 pm - Morning Qualification matches / Skills Field Opens 

12:00 pm - 12:45 pm - Lunch 

12:45 pm - 2:30 pm - Afternoon Qualification matches / Skills closes at 2:30 pm

2:45 pm - Elimination matches begin

4:00 pm - Finals and Awards

4:30 pm - Event Ends


We are always looking for volunteers willing to be Judges. If you want to help, please contact Tripp Reed at [email protected]

Emergency/Bad Weather Policy


In case of injury during the event, please contact Tripp Reed at 323-251-6258 immediately. Nearest medical facility: Studio City Urgent Care & Medical Center 12660 Riverside Dr #110, Valley Village, CA 91607 (818) 794-6692

Our venue is indoors, so we will be able to host the event even if it is raining.  

Refund and Payment Policies

If the Event Partner cancels the event, then all entries that have paid will be reimbursed.  

We cannot process refunds if a Coach/Mentor completes registration for the event and then chooses to withdraw or not attend. 


Payment Deadline: November 10th, 2023



The event will be webcast at


Judging Format

Digital Engineering Notebook Submissions / In-Person Team Interviews: Team interviews will be conducted in person at the event. Engineering notebooks will be submitted digitally for evaluation via a link found within the "My Account" panel of the team contact on RobotEvents.

The submission deadline for digital notebooks will be Monday 27th of November, 2023 by 5:00 pm. 

Unfortunately, we can not make any exceptions to this deadline.