Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

West Michigan Aviation Winter VRC Over Under Tournament

VRC High School Only Michigan Region 4 Qualifier

10-Feb-2024 Add to Calendar
Event Code
VEX V5 Robotics Competition
Event Type
Event Format
Field Control System
Smart Field Control
Spots Open
Event Region
Max Registrations per Organization
Early-Bird Registration Opens
28-Aug-2023 16:00 EDT
Standard Registration Opens
30-Dec-2023 16:00 EST
Registration Deadline
2-Feb-2024 16:00 EST
Payment Deadline
3-Feb-2024 16:00 EST
This event is closed to registration because:
  • This event currently has no spaces available.
  • It is past the registration deadline.

General Info


Registration Information

All participating teams must be registered with VEX Robotics and the Robot Events website and have an official team number before registering for this event. Tournament fees must be paid before teams are allowed to compete. Registration and payments should be made through the Robot Events website.

Engineering notebooks

We will be collecting Physical engineering notebooks at this event for judging.

Lunch and Concessions

Full concessions will be available from 9 am to 3 pm.

Elimination Matches

Number of elimination alliances: 24-31 teams =12 alliances in finals

Competition Preparation

All teams should come prepared for competition. Here are a few steps that every team should take to ensure that they are prepared.


Review all game information: Current Game Webpage

  1. Review the rules and run through the inspection checklist about a week before the competition so that there is ample time for adjustments. Robots must use VEX V5 parts. Please self inspect before arriving at the tournament using the V5 Robot Inspection Checklist

  2. Check the official VEX forums for rule updates and changes.

  3. Carefully read all of the information contained in the tournament posting on

  4. Pack for the event the day before the day of departure. Here are a few items that you don't want to forget.

    • Goggles/Safety Glasses

    • Spare parts & tools

    • Batteries and chargers

    • Power strip and extension cord

    • Laptop computer

    • Programming cable

    • Engineering notebook (Required for judged awards)

    • Banners and other decorations for your team pit table

    • Giveaways if you have them

  5. Be sure to read Tournaments 101.

  6. Review the descriptions and criteria for the awards that are being given during the tournament.

  7. Prep for your interviews with the judges and read the Judge's Guide. Check the awards tab to see what awards will be given during the tournament.

  8. Remember that safety comes first, please don't bring tools that pose a safety risk to your team, or others nearby, as teams are close to each other in the venue pit area. Also, remember no grinding or other actions that create sparks, ask the tournament director for a safe location if grinding is needed.

  9. Ensure that you have the latest version of programming software and firmware for your V5 Brain.

Participation and Consent Form

A completed form for all participants must be uploaded to prior to the tournament. Team leaders will need to check that all team members attending the event have completed the online consent form prior to the tournament. Instructions on how to upload consent forms in English or Spanish is given here: VEX Consent Form (English) or VEX Consent Form (Spanish)

Grade Level: High School

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging

Event Dates & Locations

Date: 10-Feb-2024

West Michigan Aviation Academy
5363 44th Street Southeast
Grand Rapids, Michigan 49512
United States

Contact Information

You must login to contact this Event Partner


* subject to change *

7:30am Doors Open / Robot Check-in and Inspection Begins

7:40am Skills Fields Open

8:30am Robot Inspection Concludes / Skills Break / Drivers Meeting (at fields)

8:45am Opening Ceremonies (in gym)

9:00am Qualifying Begins / Skills Continues / Technical Judging Begins

Noon Qualifying Break / Lunch

1:00pm Qualifying Continues

2:30pm Qualifying Rounds, Skills, and Judging Conclude

2:45pm Alliance Selection

3:00pm Eliminations Begin

4:30pm Awards (in gym)


Contact [email protected] for volunteer information.

Emergency/Bad Weather Policy

If weather or a local emergency cause us to cancel or modify the scheule for this event, we will update this event's information page.

Refund and Payment Policies

If the Event Partner cancels the event: 

If the tournament is cancelled by the event Partner, all registered and paid teams will receive full refunds.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

Teams may cancel prior to February 3 and receive a full refund. Please notify us immediately if you are unable to attend the event.

Contact Brent Olthof, [email protected] or 616-570-3213.

Judging Format

All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.