Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

Agenda (TENTATIVE TO CHANGE) 

9:00 am - Doors Open

9:00 am - 9:45 am - Check-in and Inspection

9:30 am - 12:00 pm - Skills Runs and Judging

12:00 pm - 12:30 pm - Lunch

12:30 pm - 4:30 pm - Qualification Matches

4:30 pm - 4:45 pm - Alliance Selection

4:45 pm - 5:30 pm - Finals Matches

5:30 pm - 5:45 pm – Awards

Volunteer

This event requires volunteers and there are many roles available at the events. Please refer to the following information listed on the REC website. 

Field Reset

Description: Accurately reset the competition field after each match and assist the Field Manager or Head Referee as needed. Note: students with high energy and younger children do well.

Activity Level: High (physical), constant standing or walking.

Experience Level: Beginner. No experience is needed.

Skills:

• Ability to review field diagrams to place game objects in correct locations on the competition field

• Move quickly around the field

• Good listening skills

Head Referee

Description: Organize and oversee all Scorekeeper Referees. Interpret and consistently enforce the rules of the game to score each match upon completion. Act as the final authority for any disputes or rulings. Train Scorekeeper Referees as needed.

Activity Level: High (physical), constant standing or walking.

Experience Level: Advanced. Previous Scorekeeper Referee experience is required. Certification required. Must be at least 20 years old for VRC events and at least 16 years old for VIQC events.

Skills:

• Apply knowledge of the game and rules

• Lead a team effectively

• Interact positively with students and coaches

• Arbitrate disputes fairly and quickly deescalate arguments

Inspector

Description: Conduct inspections to verify that robots comply with the rules and specifications outlined in the game manuals.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Intermediate. Basic knowledge of robot construction and familiarity with VRC & VIQC parts is helpful, but not mandatory.

Skills:

• Collaborate with others as a team

• Attention to detail

• Follow inspection checklist

Judge

Description: Evaluate student teams through interviews, Engineering Notebooks, and on-field performance. Present awards as needed.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Intermediate. Some robotics judging experience is helpful but not necessary. Must be an adult for all VRC events. Must be at least 16 for local VIQC events. Must be an adult for any VIQC event that qualifies for the VEX World Championship.

Skills:

• Attention to detail

• Impartiality

• Communicate effectively

Judge Advisor

Description: Train and assist volunteer Judges as they evaluate student teams through interviews, review Engineering Notebooks, observe on-the-field performance, and present awards as needed. Facilitate the Deliberation process for judged awards, and serve as a Judge as needed.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Advanced. Previous Judge experience is strongly recommended. Certification required. Must be at least 20 years old for VRC events.

Skills:

• Attention to detail

• Impartiality

• Communicate effectively

Queuing

Description: Assist with staging teams for upcoming matches.

Activity Level: High (physical), constant standing or walking.

Experience Level: Beginner. No experience required.

Skills:

• Communicate effectively

• Attention to detail

• Stay organized in fast-paced environment

• Follow instructions

Scorekeeper Referee

Description: Record scores using the TM Mobile app or paper score sheets. Verify recorded scores with other Scorekeeping Referees and/or the Head Referee as needed, and with the student drivers after each match. Discuss possible rule violations with the Head Referee after the match. Ensure the field is reset and robots are ready for the next match.

Activity Level: High (physical), constant standing or walking.

Experience Level: Intermediate. Experienced volunteers are preferred; however, Scorekeeper Referees can be new volunteers and can be trained quickly. Must be at least 15 years old for all events.

Skills:

• Apply knowledge of the game and rules and be impartial

• Attention to detail

• Work effectively as a member of a team

• Interact positively with students

Team Check-in

Description: Welcome teams as they arrive. Verify teams, hand out materials, and collect Engineering Notebooks. Answer basic questions about the facility and event.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Beginner. No experience required.

Skills:

• Attention to detail

• Communicate effectively

• Comfortable using a computer

VEX TM Operator

Description: Use the Tournament Manager software to initiate matches and record scores. Coordinate with the Emcee on displaying match results at appropriate times.

Activity Level: Low (mostly sitting).

Experience Level: Intermediate. Experienced volunteers are preferred, but new volunteers can be trained in advance.

Skills:

• Comfortable using a computer

• Attention to detail

Volunteer Check-in

Description: Welcome volunteers and guests. Verify schedule, hand out materials, direct volunteers to appropriate locations. Answer basic questions about the facility and event. Can be a fast-paced role.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Beginner. No experience required.

Skills:

• Attention to detail

• Communicate effectively

• Comfortable using a computer

Please contact [email protected]

Emergency/Bad Weather Policy

In the event of a cancellation, all registered participants will be notified and an update will be posted on RobotEvents.com.  Please make sure all your contact information is update in Robot Events.

You can also contact Roboplanet directly. 

Contact: [email protected] 

Phone: 778-636-6555

Refund and Payment Policies

Refunds are available to teams that cancel one week before the event.

If less than one week to the event date refunds will be made on a case by case basis.

If you are canceling with less than 1 week's notice and if another team can fill the original teams spot, then a full refund should  be available.

Health and Safety Policies

We will be following Ministry of Health and REC Foundation guidelines, in place at the time of the competition.

NOTE: All visitors are required to complete the Covid self-assessment form when entering the building.  

As we get closer to the event, this page will be updated to the best practices we have in place at this time.

While at the event:.

• Please try to maintain physical spacing where possible.

• Masks are required at all times.

• No eating or drinking in pit area.

Date: 12-Nov-2023

Travel Info

Date: 12-Nov-2023

Roboplanet Education and Community Society
7080 River Road
Richmond, British Columbia V6X 1X5
Canada

 

GETTING HERE

Roboplanet Education and Community Society is located in the city of Richmond.  You may easily reach this place by car or by skytrain. 

The nearest skytrain station is the Canadal Line Aberdeen Station. It is about 5-8 mintues walk from the station to the school.

If you choose to drive here, there is ample parking in the main parking lot located directly in front of the school. 

Address: 7080 River Rd #201, Richmond, BC V6X 1X5

Webcast

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Judging Format

In-Person Judging

The Team Interviews and Engineering Notebooks will be judged in-person the day of the event.

Teams must bring a physical copy of their notebook to submit to the judges, for consideration of the Excellence and Design award.