Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

Tentative schedule  Subject to change...PLEASE CHECK THE DAY PRIOR TO THE EVENT. 

Saturday, December 9th, 2023

8:15 am - Volunteers ONLY can enter

8:30 am - Doors Open, Inspection starts

8:45 - 11:45 - Skills Runs and Judging

11:45 - 12:15 - Lunch (A concession stand will be open from 10am to 3pm serving hot dogs, pizza, drinks, snacks, etc.). No eating in pit area. 

12:20 - 12:25 - Drivers Meeting

12:30 - 5:00 - Qualification Matches

5:00 - 5:30 - Alliance Selection

5:30 - 6:15 - Elimination Matches & Finals

6:20 - 6:40 - Awards

6:40 - 7:00 - Pack up 

Volunteer

We will need volunteers to help run this event. 

Please contact Cari Wilson ([email protected]) and Mahesh Chugani (mchugani!wvschools.ca).

Emergency/Bad Weather Policy

If the event cannot run because of weather or other event, teams will be contacted by email and if very last minute by phone.
Please make sure you have provided us with those current emails and numbers.

Refund and Payment Policies

Payment can be submitted the day of the event. If you withdraw less than one calendar week (Saturday, December 2nd, 11:59 PM)  before the event you will still be expected to pay the registration fee.

Teams are asked to bring cheques (made out to West Vancouver School District) or cash to the event and pay their fees at the registration desk when they arrive. E-transfers can also be arranged but a cheque or cash is preferred. 

Health and Safety Policies

As we get closer to the event this page will be updated to the best practices we have in place at this time.

Date: 9-Dec-2023

Travel Info

We are at 1750 Mathers Avenue in West Vancouver.

The event will be held at West Vancouver Secondary School in the Lower Gym. 

From Mathers Ave, please drive down to the Staff Parking Lot. The entrance to the Parking Lot is at the West end of the main school building on Mathers Ave. After you park, please walk back up to Mathers Ave and enter the main building. Go down one flight of stairs, turn left, walk a short distance and you will the lower gym is on the right side.

Upon arrival, when you register at the Registration Desk, you will be given your time slot for judging.

Webcast

We are not able to offer it at this time.

Judging Format

 In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.

Judging – Each team will have 10 minutes (on a timer) to present to judges. There will be a schedule given to teams in the morning. See the Judging Tab for details.

Judging

Each team will have 10 minutes (on a timer) to present to Judges.

Every team will be assigned a judging time between 9:15 am - 12:20 pm. Please make sure your teams know when their scheduled time is.

IMPORTANT: We will have an adequate number of time slots so that every team has the opportunity to be judged. Please arrive a few minutes early for your time slot for judging.  

Food

A concession stand will be open from 10am to 3pm serving hot dogs, pizza, drinks, snacks, etc.   (No eating in pit area)

Pizza orders will be taken for teams in the morning if you would like to order pizza for lunch.