Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

2024 Xavier VEX Fest

VRC Middle School

17-Feb-2024 Add to Calendar
Event Code
VEX V5 Robotics Competition
Event Type
Event Format
Field Control System
VEXNet Field Control
Spots Open
Event Region
Max Registrations per Organization
Standard Registration Opens
20-Nov-2023 16:00 EST
Registration Deadline
12-Feb-2024 16:00 EST
Payment Deadline
12-Feb-2024 16:00 EST
This event is closed to registration because:
  • This event currently has no spaces available.
  • It is past the registration deadline.

General Info

Registration Information

All participating teams must be registered with VEX Robotics and the Robot Events website and have an official team number before registering for this event. Tournament fees must be paid before teams are allowed to compete. Registration and payments should be made through the Robot Events website.

Engineering notebooks

We will be collecting physcial engineering notebooks during check in.

Lunch and Concessions

There will be an hour lunch.  No concessions onsite.

Elimination Matches

Number of elimination alliances (16-23 teams = 8 alliances in finals, 24-31 teams =12 alliances in finals, 32+ teams = 16 alliances in finals)

Competition Preparation

All teams should come prepared for competition. Here are a few steps that every team should take to ensure that they are prepared.


Review all game information: Current Game Webpage

  1. Review the rules and run through the inspection checklist about a week before the competition so that there is ample time for adjustments. Robots must use VEX V5 parts. Please self inspect before arriving at the tournament using the V5 Robot Inspection Checklist

  2. Check the official VEX forums for rule updates and changes.

  3. Pack for the event the day before the day of departure. Here are a few items that you don't want to forget.

    • Goggles/Safety Glasses

    • Spare parts & tools

    • Batteries and chargers

    • Power strip and extension cord

    • Laptop computer

    • Programming cable

    • Banners and other decorations for your team pit table

    • Giveaways if you have them

  4. Be sure to read VEX Tournaments 101.

  5. Review the descriptions and criteria for the awards that are being given during the tournament.

  6. Prep for your interviews with the judges and read the Guide to Judges. Check the awards tab to see what awards will be given during the tournament.

  7. Remember that safety comes first, please don't bring tools that pose a safety risk to your team, or others nearby, as teams are close to each other in the venue pit area. Also, remember no grinding or other actions that create sparks, ask the tournament director for a safe location if grinding is needed.

  8. Ensure that you have the latest version of programming software and firmware for your V5 Brain.

Participation and Consent Form

A completed form for all participants must be uploaded to prior to the tournament. Team leaders will need to check that all team members attending the event have completed the online consent form prior to the tournament. Instructions on how to upload consent forms in English or Spanish is given here: VEX Consent Form (English) or VEX Consent Form (Spanish)


Grade Level: Middle School

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging

Event Dates & Locations

Date: 17-Feb-2024

St. Francis Xavier High School
1600 West Prospect Avenue
Appleton, Wisconsin 54914
United States

Contact Information

You must login to contact this Event Partner


Tentative (as of 2/1/2024)

8:00am Doors open and Team Check-in

8:30am Inspection begins

9:00am - 10:30am Skills May be run on all Competition Fields for Teams that passed inspection

10:00am Check-in closes; teams must be checked-in or in contact with the event or they will NOT be on the day's match list

10:30am Inspection closes

10:45am Drivers Meeting

11:00am - 12:00pm  Round 1 of Qualifying Matches

12:00pm - 1:00pm Lunch and Skills May be run on all Competition Fields

1:00pm – 2:30pm Round 2 of Qualifying Matches

2:45pm Alliance Selection

3:00pm Round One of Elimination Matches

3:15pm Round Two of Elimination Matches

3:45pm Some Awards

4:00pm  Finals 

4:15pm Awards


Get Inspired and Have Fun! Be a part of the excitement by joining a team of volunteers who help in a variety of ways to make this event a success for the students involved.

Volunteer Registration link: to be added 

Experience level: No previous experience is needed for most volunteer positions, and you can even bring your kids for a family activity (for example, Field Resetter is an ideal position for young children). Time Commitment: You can register for an entire day, or just a portion of the day as your schedule permits for most positions.

Volunteer Positions Needed: •

• Queueing Assistants (no previous experience required)

• Set-up and Tear-down Workers (no previous experience required)

• Computer Operators (some training needed)

Want to find out more about these volunteer roles and expectations? Visit the REC Foundation website at to check out position descriptions and find volunteer training materials. Contact the Volunteer Coordinator to register for this event today

Emergency/Bad Weather Policy

In case of bad weather conditions or possible cancellations please visit the event on where updates will be posted about the event status as needed. 

Please feel free to contact me by phone if you are going to be late to the event. 

Once Match Lists are generated they will not be re-run.

Refund and Payment Policies

If the Event Partner cancels the event: 

Teams will be refunded the registration fee less the $5 administration fee charged by Robotevents.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:
Teams that need to withdraw from the event before the event deadline and produce an invoice showing payment will be refunded in full, less the Robotevents $5 handling fee, at our earliest convenience.  Teams that withdraw between the event deadline and the day of the event will receive NO refund, unless as determined by the Event Partner that there are extenuating circumstances (these will be rare).

Date: 17-Feb-2024
St. Francis Xavier High School
1600 West Prospect Avenue
Appleton, Wisconsin 54914
United States

Travel Info

From the North or the South, from I41, exit County BB - Prospect Ave.  Head East approximately 2 miles.  School is on your left.


Event will be Webcast on Wisconsin VEX Streaming on YouTube.  Link will be added here no later than 1 week before the event.

Judging Format

Physical Engineering Notebook Submissions / In Person Team Interviews: Team interviews will be conducted in-person at the event. Physcial Engineering notebooks will be submitted during check in