CLC Advanced Tech Center Robotics Tournament 2023-2024 Over-Under; Gurnee, IL
in conjunction with Mundelein HS VEX Robotics Competition
- Date
- 4-Nov-2023 Add to Calendar
- Event Code
- RE-VRC-23-2073
- Program
- VEX V5 Robotics Competition
- Event Type
- Tournament
- Event Format
- In-Person
- Field Control System
- VEXNet Field Control
- Capacity
- 48
- Spots Open
- 6
- Event Region
- Illinois
- Max Registrations per Organization
- 13
- Early-Bird Registration Opens
- 17-Aug-2023 13:55 EDT
- Standard Registration Opens
- 23-Sep-2023 13:55 EDT
- Registration Deadline
- 28-Oct-2023 13:55 EDT
- Payment Deadline
- 11-Nov-2023 14:16 EST
- Price
- $85.00
- This event has reached capacity. Teams on waitlist may still be added.
- It is past the registration deadline.
General Info
Event Location
This robotics tournament is a partnership between College of Lake County and Mundelein HS. The Competition will be held at CLC's Advanced Technology Center in Gurnee, IL.
Competition Preparation
All teams should come prepared for competition. Here are a few steps that every team should take to ensure that they are prepared.
1. Review the rules and run through the V5 inspection checklist about a week before the competition so that there is ample time for adjustments.
2. Read the document "101 Things I wish I’d Known Before My First VEX Tournament" if this is your first VEX Tournament.
3. Pack for the event the day before the day of departure.
Here are a few items that you don't want to forget:
- Goggles/Safety Glasses (everyone who is on the field MUST wear goggles/safety glasses)
- Spare parts & tools
- Batteries and chargers
- Programming cable
- Power strip
- Laptop computer
- Engineering notebook (if you have one, REQUIRED for Judges, Design and Excellence Awards)
- Banners and other decorations for your team pit
- Giveaways if you have them
4. Remember that safety comes first, please don't bring tools that pose a safety risk to your team or others nearby. Cutting and grinding will be done in a specific area away from your pits.
5. Understand how the game will be played. VEX participants should thoroughly read the game rules. Additional rulings and interpretations of the game rules can be found on the VEX Forums.
6. Read through the VEX Robot Troubleshooting Flowchart.
7. To ensure that you have the latest version of firmware, make sure that you have the latest update of your programming software. The firmware update utility is available at the vexrobotics.com website.
8. Participation and Consent Form - A completed form for all participants must be turned in during check-in. Team leaders will need to collect the completed forms for all team members attending the event and turn them in to the registration desk when checking in. Alternatively, coaches can submit electronic copies of their teams' forms on RobotEvents.
Elimination Brackets for Illinois VRC Events:
Up to 32 teams at an event will compete in the Elimination Rounds; all teams at an event are elibible for Alliance Selection, not just the top 32-ranked teams. If there are an odd number of teams, unfortunately the last team will not be able to compete in the Elimination Rounds. Refer to the Documents tab for a PDF of the 16-alliance elimination bracket. If an event has fewer than 16 alliances, the highest-seed alliances receive a bye. The Tournament Manager software automatically calculates the elimination brackets for the number of alliances competing.
Grade Level: All
Skills Challenge Offered: Yes
Judging Format: All In-Person Judging
Event Dates & Locations
Date: 4-Nov-2023
Venue/Location:7735 West Grand Avenue
Gurnee, Illinois 60031
United States
Contact Information
You must login to contact this Event PartnerCode of Conduct
The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.
For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.
Agenda
- 7:30 Doors open
- 7:30 - 9:00 am Inspection
- 9:00 am Drivers Meeting + Opening Ceremony
- 9:30 am - 12:00 pm Qualifying Matches
- 12:00 pm - 12:30 pm Lunch (approximately)
- 12:30 pm - 3:00 pm Qualifying Matches
- 3:15 pm Alliance Selection
- 3:30 pm Elimination matches and awards
- 4:30 pm Event Conclusion and clean-up
Event Logistics:
If your team is running late, YOU MUST CALL the event partner. Once the match schedule is run for the day, it CANNOT be re-run. If your team is not checked in, they will not be on the match schedule.
- Match cycle time will be about 4 minutes. PLEASE BE ON TIME FOR YOUR MATCHES.
- Teams will play approximately 7 qualifying matches
- Teams will be allowed 3 Driver and 3 Programming Skills matches while the Skills field is open
Volunteer
If anyone would like to volunteer and help us with our tournament, please contact Manny Aldana at [email protected]. We could always use more volunteers as referees and judges.
Volunteer Information*
Experience level: No previous experience is needed for most volunteer positions. Kids are encouraged to participate as well (for example, Field Resetter is an ideal position for young children).
Time Commitment: You can register for an entire day, or just a portion of the day as your schedule permits for most positions.
Meals: Lunch is included for volunteers.
Volunteer Positions Needed:
• Judges (no previous experience required)
• Referee/Scorekeepers (previous experience preferred)
• Field Resetters (no previous experience required)
• Concession Stand Workers (no previous experience required)
• Pit Assistants (no previous experience required)
• Scoring Assistants (some training needed)
• Queueing Assistants (no previous experience required)
• Set-up and Tear-down Workers (no previous experience required)
• Pit Manager (no previous experience required)
• Computer Operators (some training needed)
Want to find out more about these volunteer roles and expectations? Visit the REC Foundation website at www.roboticseducation.org/volunteer to check out position descriptions and find volunteer training materials.
Emergency/Bad Weather Policy
The tournament will be held regardless of weather. The tounament will be canceled if the school building is closed due to weather. Check the event website to check status.
Refund and Payment Policies
If the Event Partner cancels the event: If the event cannot be rescheduled, the event partner will refund the registration fees.
If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend: Refunds may only be issued if the coach/mentor sends an email two weeks before the event.
Judging Format
Team interviews will be conducted in-person at the event. Engineering notebooks can be submitted physiclly at the day of the tournament or digitally for evaluation via a link found within the "My Account" panel of the team contact on RobotEvents. A submission deadline may be scheduled ahead of the event date.