Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

2024 Brentwood High School Lonely Hearts VRC Tournament

Date
17-Feb-2024 Add to Calendar
Event Code
RE-VRC-23-1867
Program
VEX V5 Robotics Competition
Event Type
Tournament
Event Format
In-Person
Field Control System
VEXNet Field Control
Capacity
44
Spots Open
0
Event Region
Tennessee
Max Registrations per Organization
8
Early-Bird Registration Opens
27-Jun-2023 12:00 EDT
Standard Registration Opens
6-Jan-2024 12:00 EST
Registration Deadline
16-Feb-2024 12:00 EST
Payment Deadline
31-Jan-2024 15:00 EST
Price
$125.00
This event is closed to registration because:
  • This event currently has no spaces available.
  • It is past the registration deadline.

General Info

Welcome to Brentwood High School Lonely Hearts VRC Tournament.  We are planning a fun-filled event in this our fIfth year of hosting this event.  We want to maximize the number of organizations that want to qualify their teams and look forward to a robust tournament this season.

Our Lonely Hearts tournament is growing in importance in Middle Tennessee middle school and high school VRC robotics, and a TN State Qualifier. 

Preorders for lunch may be placed for team members, volunteers, and parents by noon on Tuesday, February 13, 2024. To place an order, visit https://form.jotform.com/240127923994160  

We will also have a stocked concession stand available. Donuts and coffee will be available to purchase for breakfast, as well as a variety of snacks throughout the day.  Credit cards and Cash will be accepted. 

Please consider supporting the event by accepting one of the time-slot positions still open for sign up. Thank you for volunteering to assure a high-quality event. 

https://www.signupgenius.com/go/4090848A5AC28A75-lonely1#/ 

In the meantime, if you have any questions, please email [email protected]. Participants will be required to submit the Participant Release Form online through robotevents.com or bring a printed, signed copy in person to be turned in at the check in station of the event.

We're looking forward to a great tournament!

TN State Qualifying Awards slots: Excellence, Tournament Champs (2), and Design

Other Awards:  Tournament Finalists (2); Build Award (1); Judges Award (1);  Robot Skills Award (1);  Robot Skills Award – 2nd Place (1)


Grade Level: High School

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging

Event Dates & Locations

Date: 17-Feb-2024

Venue/Location:
Brentwood High School
5304 Murray Lane
Brentwood, Tennessee 37027
United States

Contact Information

You must login to contact this Event Partner

Agenda

7:00 AM - Doors, Registration, and Practice Fields Open

7:15 AM - Check In and Inspection Open

7:30 AM - Hospitality Suite Opens (Coffee and Donuts for Judges); Concessions Sales Open

7:30 AM   Skills Opens

8:30 AM - Opening Ceremony

8:45 AM   Event Meeting

9:00 AM - Judging Interviews Begin

9:00 AM - Qualification Matches Begin

11:00 AM   Pre-Arranged Lunch Orders Service Begins

12:00 PM - Lunch - Hospitality Suite: Lunch for Volunteers.

12:45 PM - Qualification Matches Resume (end at 3:20PM) 

2:00 PM - Skills Close

3:45 PM - Alliance Selection

4:15 PM - Elimination Matches

5:30 PM - Closing Ceremony / Awards

Volunteer

The VRC tournaments are possible based on volunteerism in judging and tournament operations.  Parents and teachers interested in supporting the event can contact the primary event partner at [email protected] and indicate your interest to collaborate.  A signup geniius will be set up to allow volunteers to select positions/time blocks available to sipport the event.  As we mutually support each other in running these events, we guarantee a high-quality experience for all.  For those with no experience, we will teach you what you need to do and will support you in your tasks. 

Emergency/Bad Weather Policy

In case of a predictable extreme weather/emergency alert, we will notify all parties of a postponement, so that they stay safe and not expose themselves to personal danger/harm.  In such a rare and unforeseen circumstance, should a decision to postpone be warranted, the event will be moved to a new date within the season, if arrangements can be made with the facilities and judging staff to support the event   Registration fees paid will be moved to the new date, with at least two (2) weeks notice.  If a registered team cannot commit to the new date, the event coordinators need to know ten (10) days before the event, so that registration fees can be reimbursed and a team from the waiting list be given the opportunity to participate.  The reimbursement policy applies for decisions to withdraw made within ten (10) days of the new date.  In the event that circumstances force a cancellation for the season, all team registration fees will be reimbursed.  

Refund and Payment Policies

If the Event Partner cancels the event: 

We accept event registration fees and will reserve spots until Wednesday, January 31, 2024, at 3:00 PM (CDST). At that moment we will transfer teams that have not completed their registration to the waiting list and give the teams on the waiting list an opportunity to register. 

If the Event Partner cancels the event: 

  •  Registration Fees will be reimbursed under two circumstances:
    • The tournament cannot be rescheduled, in which case every team will be refunded in full.
    • The tournament is rescheduled but a team is unable to attend on the new date.  In this case, a full refund will be given to the teams that cannot attend and their slot will be given other regional teams that are waitlisted listed for the original date and are interested in participating in the new date.  In the event the tournament is rescheduled, Coaches/Mentors must provide their intention to attend or release of the slot not later than Friday, February 16, 2024, at midnight.  At that time, waitlisted teams will be assigned the released slots at the new date.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend: 

  • If a team decides to withdraw with no substitution, the portion of the paid event partner's registration fee is reimbursable up to the Wednesday, January 31, 2024, at 10:59 PM EST. 
  • Beyond that point in time, the event fees are not reimbursable. 

If an organization's team(s) are wait-listed, swaps of organization's teams are possible and will be accommodated  against paid fees up to the day before the event, Friday, February 16, 2024.

In the spirit of good sportsmanship, we believe that no-show situations are possible do to emergency situations.  In most cases, no-show situations are avoidable and good communication with event partners can maximize success in last minute calls to bring in participant teams in the Waiting List that are eager for a chance to compete.  

Judging Format

  • All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.
  •  Engineering Notebook Submissions / In Person Team Interviews: Team interviews will be conducted in-person at the event. Engineering notebooks with up-to-date documentation will be submitted in hard copy for evaluation as you register for the event.  It is recommended that you submit an electronic version via a link found within the "My Account" panel of the team contact on RobotEvents. An online submission deadline that may be scheduled ahead of the event date.