Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

Longfields Davidson High School Vex VRC Qualifying Tournament

Saturday, Dec. 15th, 2023

Longfields Davidson High School

Agenda (Subject to change)

Friday, Dec 14th,, 2023

4:00 P.M. to 8:00 P.M. Teams may off load robots, tools and have inspections done.  

Saturday, Dec 15th, 2023

7:30 A.M.Volunteers arrive

8:00 A.M.  Venue Opens, inspection begins, practice fiels opens

9:15 A.M. Opening Ceremonies – Auditorium

 9:30 A.M. to 10:00 A.M. Practice rounds, Inspection continues.  All robots must be inspected bt 10:00 A.M.to compete.

9:30 A.M. Skills field open

10:10 A.M. to 12:00 P.M. – Qualification Matches

12:00 P.M. . to 12:45 P.M. – Lunch  

12:45 P.M. to 3:30 P.M. – Qualification Matches

3:30 PM - Skills and practice fields close

3:45 P.M. Alliance selection

4:00 P.M. to 4:45 P.M. Finals

5:00 P.M. Award Presentation , Closing ceremonies, clean up.

Volunteer

Volunteers are the backbone of a successful tournament.  Please contact probotsottawa@gmail,com  to volunteer.

Emcee

Description: Provide play-by-play during the tournament and informative program knowledge between matches. Add enthusiasm and energy, as well as a high level of engagement and understanding, for all event participants.

Activity Level: High (physical), constant standing or walking.

Experience Level: Advanced. Experience is preferred but not required.

Field Reset

Description: Accurately reset the competition field after each match and assist the Field Manager or Head Referee as needed. Note: students with high energy and younger children do well.

Activity Level: High (physical), constant standing or walking.

Experience Level: Beginner. No experience is needed.

Head Referee

Description: Organize and oversee all Scorekeeper Referees. Interpret and consistently enforce the rules of the game to score each match upon completion. Act as the final authority for any disputes or rulings. Train Scorekeeper Referees as needed.

Activity Level: High (physical), constant standing or walking.

Experience Level: Advanced. Previous Scorekeeper Referee experience is required. Certification required. Must be at least 20 years old for VRC events and at least 16 years old for VIQRC events.

Inspector

Description: Conduct inspections to verify that robots comply with the rules and specifications outlined in the game manuals.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Intermediate. Basic knowledge of robot construction and familiarity with VRC & VIQRC parts is helpful, but not mandatory.

Judge

Description: Evaluate student teams through interviews, Engineering Notebooks, and on-field performance. Present awards as needed.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Intermediate. Some robotics judging experience is helpful but not necessary. Must be at least 18 years old and not part of a VRC team for all VRC events. Must be at least 21 for all VEX U events. Must be at least 18 for VIQRC events. Younger volunteers ages 16-17 may be VIQRC Judges if paired with another Judge who is 18 or over.

Judge Advisor

Description: Train and assist volunteer Judges as they evaluate student teams through interviews, review Engineering Notebooks, observe on-the-field performance, and present awards as needed. Facilitate the Deliberation process for judged awards, and serve as a Judge as needed.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Advanced. Previous Judge experience is strongly recommended. Certification required. Must be at least 20 years old for VRC and VIQRC events, and at least 21 years old for VEX U events.

Pit Admin Assistant

Description: Serve in a customer service role by assisting teams and guests with competition- and venue-related questions.

Activity Level: Low (mostly sitting).

Experience Level: Beginner. No experience required.

Practice Field Official

Description: Oversee practice fields and ensure that all teams have access to practice time and proceed in an orderly fashion.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Beginner. No experience required.

Queuing

Description: Assist with staging teams for upcoming matches.

Activity Level: High (physical), constant standing or walking.

Experience Level: Beginner. No experience required.

Scorekeeper Referee

Description: Record scores using the TM Mobile app or paper score sheets. Verify recorded scores with other Scorekeeping Referees and/or the Head Referee as needed, and with the student drivers after each match. Discuss possible rule violations with the Head Referee after the match. Ensure the field is reset and robots are ready for the next match.

Activity Level: High (physical), constant standing or walking.

Experience Level: Intermediate. Experienced volunteers are preferred; however, Scorekeeper Referees can be new volunteers and can be trained quickly. Must be at least 15 years old for all events.

Team Check-in

Description: Welcome teams as they arrive. Verify teams, hand out materials, and collect Engineering Notebooks. Answer basic questions about the facility and event.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Beginner. No experience required.

VEX TM Operator

Description: Use the Tournament Manager software to initiate matches and record scores. Coordinate with the Emcee on displaying match results at appropriate times.

Activity Level: Low (mostly sitting).

Experience Level: Intermediate. Experienced volunteers are preferred, but new volunteers can be trained in advance.

Volunteer Check-in

Description: Welcome volunteers and guests. Verify schedule, hand out materials, direct volunteers to appropriate locations. Answer basic questions about the facility and event. Can be a fast-paced role.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Beginner. No experience required.

Emergency/Bad Weather Policy

This event will run in almost any weather.  If the event is cancelled due to weather a full refund will be issued.  Teams will be contact if the event is cancelled by email or phone.  Please make sure all contact information is correct in Robot Events.

Teams that cancel two weeks before the event, Friday, Dec 1st by 5:00 PM will receive a full refund.  Teams that cancel after Dec 1st will not receive a refund unless a team on the waitlist can take your place.

Refund and Payment Policies

If the Event Partner cancels the event: Team wll receive a full refund.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

The following policy is in place. Teams that cancel two weeks before the event, Friday, Dec 1st by 5:00 PM will receive a full refund.  Teams that cancel after Dec 1st will not receive a refund unless a team on the waitlist can take your place.

Health and Safety Policies

There will be expectations and safety requirements to comply with any safe practices for the school, the district and the province at the time os the event.  

Some popssible precautions are:

     (a) wearing of masks indoors at all times

     (b) physical distancing

     (c) hand sanitizing (sanitizing stations will be available, but if you can bring your own sanitizer, that's fine too)

Date: 16-Dec-2023

Travel Info

https://www.google.com/maps/place/Longfields-Davidson+Heights+Secondary+School/@45.279256,-75.7409001,15z/data=!4m5!3m4!1s0x0:0xac864529d4617433!8m2!3d45.279256!4d-75.7409001

We have arranged a discounted rate at the Hilton Inn and Suites close to Longfield Davidson High School.

https://www.hilton.com/en/book/reservation/deeplink/?ctyhocn=YOWOWHX&groupCode=CHHOVR&arrivaldate=2023-12-15&departuredate=2023-12-17&cid=OM,WW,HILTONLINK,EN,DirectLink&fromId=HILTONLINKDIRECT

Hotels near Longfield Davidson High School

https://www.google.com/travel/hotels/Longfields-Davidson%20Heights%20Secondary%20School?q=hotels%20near%20longfield%20davidson%20high%20school&g2lb=2502548%2C2503771%2C2503781%2C4258168%2C4270442%2C4284970%2C4291517%2C4306835%2C4515404%2C4597339%2C4649665%2C4722900%2C4723331%2C4733969%2C4753751%2C4757164%2C4758493%2C4762561%2C4786150%2C4786716&hl=en-CA&gl=ca&ssta=1&ts=CAESABpQCjISLjosTG9uZ2ZpZWxkcy1EYXZpZHNvbiBIZWlnaHRzIFNlY29uZGFyeSBTY2hvb2waABIaEhQKBwjmDxAFGBgSBwjmDxAFGBkYATICEAAqCwoHKAE6A0NBRBoA&qs=CAE4Bg&ap=SAFoAQ&ictx=1&ved=0CAAQ5JsGahcKEwjAkfr9oPP3AhUAAAAAHQAAAAAQAw&utm_campaign=sharing&utm_medium=link&utm_source=htls&rp=OAE

Webcast

Not available at this time.

Judging Format

All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.