Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

6th NorCal Silicon Valley Signature Event - VRC Over Under (Middle School Only)

6th Northern California Silicon Valley Middle School VRC Signature Event - Season: Over Under (2023-2024)

Date
18-Feb-2024 - 19-Feb-2024 Add to Calendar
Event Code
RE-VRC-23-1500
Program
VEX V5 Robotics Competition
Event Type
Tournament
Event Format
In-Person
Field Control System
Smart Field Control
Capacity
100
Spots Open
6
Event Region
California - Region 2
Max Registrations per Organization
12
Early-Bird Registration Opens
29-Oct-2023 12:00 EDT
Standard Registration Opens
12-Nov-2023 12:00 EST
Registration Deadline
28-Jan-2024 13:00 EST
Payment Deadline
26-Jan-2024 23:59 EST
Price
$375.00
This event is closed to registration because:
  • This event has reached capacity. Teams on waitlist may still be added.
  • It is past the registration deadline.

General Info

This is the 6th annual VEX Robotics Middle School Signature Event. 

NEW! - Updated Information - Please read carefully

This document contains upto date information you will need for this tournament. 

 

old Information:

This event will be a qualifying event for the VEX Robotics World Championships. We look forward to your participation!

This event for middle school teams will run for 2 days: Opening on Sunday (with optional Inspection and Skills), with qualifiying matches, playoffs and elimination matches on Monday. We plan to have each team participate in 8-9 qualifying matches per team

We strive to conduct the event in a safe manner. Please ensure you have read the Health and Safety Policies, for your own safety and others at the event.  We will update the travel section to provide information on discounted hotel rates as soon as we have it. We will be updating this section periodically with additional information on things to do. We will be adding more hotels to this page soon.  We have also made a lot of arrangements to have a fun and safe event for everyone. 

Discounted Hotels:  Please see the travel section to see the exclusive discounted rates we are offering for teams travelling to the signature event. We will update this section when we have more information.

No pre-qualification requirements to register for the event. If you have financial difficulty please send us email and we will support you on a case by case basis. 

Since this is an REC Foundation Signature Event, we are required to have a certain number of teams registered from outside of California for this Signature Event. For those coming from out of state, please let us know if you need any financial assistance - we may waive the registration fee. Please contact the event partner first for more information.


Grade Level: Middle School

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging

Event Dates & Locations

Date: 18-Feb-2024 - 19-Feb-2024

Venue/Location:
India Community Center
525 Los Coches Street
Milpitas, California 95035
United States

Contact Information

You must login to contact this Event Partner

Agenda

The folllowing Agenda is tentative and will be updated closer to the event dates

 

Sun, Feb 18, 2024

5:00 PM - Inspection and Skills Open 

7:45 PM - Inspection and Skills Close

8:00 PM - Facility closes. All teams requested to vacate the premises.

We request all teams to be inspected on Sunday, Feb 18. In case you are unable to make it on Feb 18, we require you to be fully inspected by 7:30AM on the 19th.  This is a very hard deadline.

 

Mon Feb 19, 2024

6:45 AM Doors, pits, and practice fields open; Registration and inspection continue

7:15 AM Inspection Closes for remaining teams (hard deadline)

7:30 AM Opening Ceremonies

8:00 AM Qualification matches begin & Skills Fields open

12:00 PM Lunch break

12:30 PM Qualification matches resume

6:30 PM  Qualification matches ends & Skills fields Close

7:00 PM Elimination Matches begin

8:30 PM Awards

9:00 PM - Facility closes. All teams requested to vacate the premises.

Volunteer

We could not host successful events without our amazing volunteers!

Please sign up here for volunteering!

  • No prior robotics experience is needed.

  • All volunteering counts towards volunteering hours for students

  • We are happy to sign necessary volunteering hours forms for you

 

Emergency/Bad Weather Policy

We do not expect dad weather to not impact this event, since all activities are indoors or in covered areas.

However, in case of an unforeseen cancellation, the event partner(s) will communicate with you as early as possible. 

Teams should make sure their contact information on Robotevents.com is up to date, and includes phone numbers that they will be able to access during weekends and / or holidays, in case of any urgent communications become necessary.

Refund and Payment Policies

If the Event Partner cancels the event:

Event partner(s) will try their best to issue full refunds (minus some possible unavaoidable charges) in the event of an unforeseen cancellation.  

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

Refunds may be issued at the discretion of the event partner(s), if there are teams on the waiting list that can backfill vacated spots, and if you let us know at least five weeks prior to the event date.

 

All payments MUST be received before the payment deadline date of Jan 15, 2024 11:59 PM. If payment is not received, teams will be moved to the waitlist and teams from the waitlist will be offered the spot. Teams placed on the waitlist will go back to the queue. Reminders will be sent before the payment deadline. Unless you have explicit exception from the event partner, your team will be placed back on the waitlist if payment is not received before the payment deadline.

Health and Safety Policies

There are no vaccination or mask mandates, but we highly encourage everyone to avoid coming into the facility if you are not feeling well and follow all commonly expected safety and health precautions.

Date: 18-Feb-2024 - 19-Feb-2024
India Community Center
525 Los Coches Street
Milpitas, California 95035
United States

Travel Info

Book your group rate for VEX Robotics Competition Room Block

Teams make their own reservations at the link below to book rooms at a discount. You will be directed to the property’s home page with the negotiated rate code already entered in the appropriate field for a quickroom reservation. You may also call the Marriott reservation line at 1 (800) 321-2211 or (510) 656-1800 and refer to the name of the group to receive the special group rate.

VEX Robotics Competition Room Block Information

Hotel: Courtyard & TownePlace Suites by Marriott
1480 Falcon Drive, Milpitas CA 95035

TownePlace Suites Milpitas Silicon Valley for 99 USD - 139 USD per night

Courtyard Milpitas Silicon Valley for 104 USD per night

  • Arrival Date: Friday, February 16, 2024
  • Departure Date: Monday, February 19, 2024
  • Cutoff Date: Friday, February 9, 2024. but note that these reservations get full much earlier.
  • Hotel contact: Maya Huerta, Group & Event/Guest Experience Specialist - P.408.719.1966 ext. 690

Any reservations or changes made past the cutoff date cannot be guaranteed but will be accepted based on availability.

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Things to do nearby:

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Webcast

Visit team315.org/live for the webcast.

Judging Format

Please look out for updates to this section closer to the event date.

 

Judging format for this event will be: Digital Engineering Notebook Submissions + In Person Team Interviews.

  • Engineering notebooks will need to be submitted digitally for evaluation via a link found within the "My Account" panel of the team contact on RobotEvents.
  • Initial Team Interviews may be conducted remotely, possibly before the date of the event, followed by team interviews conducted in-person at the event.
  • Engineering Notebook submission deadline: Please see instructions here

Signature Event Early Bird Policy

  • All Signature Events will have a specific Early Bird Registration that is independent of all local/regional Early Bird systems
    • Each team starts the season with three (3) opportunities to register during the Signature Event Early-Bird period
      • An opportunity is taken away each time the team registers for a Signature Event, whether during the Signature Event Early-Bird period or Standard period
      • A Signature Event Early-Bird opportunity is not taken away if a team registers for a tournament hosted by their school or organization (where the team’s coach is the Event Partner)
    • Early Bird Registration will open 16 weeks before the event at 12:00PM EST
      • Note: Modifications to this may be made for events in August and September
    • Standard Registration will open 14 weeks before the event at 12:00PM EST
    • An Event Partner may register their own teams to their Signature Event during Signature Event Early Bird Registration no matter how many other Signature Events they are already registered for  
      • The Event Partner must be the Primary Contact for the teams they are registering