Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

Mecha Mayhem VRC Signature Event Presented by Alberta Innovates (HS/MS)

HS/MS Blended | Remote Judging | Digital Notebook Submission

Date
2-Feb-2024 - 4-Feb-2024 Add to Calendar
Event Code
RE-VRC-23-1496
Program
VEX V5 Robotics Competition
Event Type
Tournament
Event Format
In-Person
Field Control System
Smart Field Control
Capacity
180
Spots Open
46
Event Region
Alberta/Saskatchewan
Max Registrations per Organization
20
Early-Bird Registration Opens
13-Oct-2023 12:00 EDT
Standard Registration Opens
27-Oct-2023 12:00 EDT
Registration Deadline
12-Jan-2024 23:59 EST
Payment Deadline
13-Jan-2024 23:59 EST
Price
CA$350.00

A maximum of 50% of team registrations can be from any one event region

Region Maximum % # Spots Allowed # Spots Remaining
Alberta/Saskatchewan 50% 90 8
This event is closed to registration because:
  • It is past the registration deadline.

General Info

Welcome to Mecha Mayhem 2024, Presented by Alberta Innovates!

This VRC Over Under Event will be held at the home of the Calgary Stampede in the BMO Convention Center.

Join the official event Discord! https://discord.gg/fMJSW3Jv4n

 

*Note* Since RobotEvents does not accept payments for Canadian events when registering for the event, select "Pay Later." An email will be sent afterwards on how to pay, or check the Payment tab

 

Make sure to check back often for updates! Sign up for email notifications and check out more details about the event here: https://www.mechamayhem.ca/

 

If your team requires financial aid to attend this event, or if you are registering multiple teams from an organization, please describe your situation and contact [email protected] 

 

About the Event

Welcome to Mecha Mayhem 2024! We aim to bring the best teams from all over Canada and the World to compete and to prepare students for their own State/Provincial Championships and the World Championship. The event setup is very similar to the World Championships and will provide the teams with a great experience of high-level competition! Elimination rounds will include 16 alliances.

Please note that this event is a 3-Day event. Check the Agenda tab for more information.

 

Competition Preparation

This event is sure to be a fast-paced and exciting event. All teams should come prepared for the competition. Here are a few steps that every team should take to ensure that they are prepared.

1. Review the rules, the code of conduct, and run through the inspection checklist

2. Check the VEX Forum and the Q&A for official rule updates and changes.

3. Carefully read all of the information contained in this tournament posting

4. Review the descriptions and criteria for the awards that are being given during the tournament. 

5. Prep for your interviews with the judges. Check the awards tab to see what awards will be given during the tournament.

6. Ensure that you have the latest version of firmware.

7. Bring your own power expander

 

Event Merchandise

Customize t-shirts and hoodies just like at the World Championships! Put your team number, personal motto, or alternative designs! Skip the line with pre-orders, opening when event registration opens!

 

Qualification for the VEX VRC World Championships

This event includes four spots for 2023-24 Over Under World Championships.

The awards that qualify for the World Championships are:

2x Tournament Champions

1x High-School Excellence

1x Middle-School Excellence

 

Complimentary Shuttles and Hotel Discounts:

Please check the travel tab for hotel discounts ($109 CAD/night). Hotels will have a conference room with a practice field for teams to practice in.

Complimentary shuttles will be provided from hotels to the venue. These shuttles will run periodically in the morning and evenings.

 

 

Local Attractions:

Calgary is located in the center of Alberta and has several attractions for teams, students, and parents to enjoy while here:

- We are only 1 hour away from Banff National Park and Lake Louise

- Visit the Telus Spark Science Center, Heritage Park Historical Village, The Calgary Zoo, and the Glenbow Museum. All of which are within a 30 minute drive from the tournament center.

- Visit the Royal Tyrrell Museum (2 hour drive) and see one of the largest paleontology museums in Canada

- Visit the Icefields and see the glaciers in the Rockies (2 hour drive)

 

This is a BLENDED MS and HS event.


Grade Level: All

Skills Challenge Offered: Yes

Judging Format: Remote Initial Interviews

Event Dates & Locations

Date: 2-Feb-2024 - 4-Feb-2024

Venue/Location:
BMO Centre
20 Roundup Way SE
Calgary, Alberta T2G 2W1
Canada

Contact Information

You must login to contact this Event Partner

Agenda

The agenda is tentative to change. Check back often to make sure you are updated!

Last Updated: Jan 22, 2024

All teams will have 1 practice match and 10 qualification matches.

FRIDAY, Feb - 2
2:00 pm - Doors Open, Check-in, Inspection, Skills Runs
6:00 pm - Practice Matches Start
9:00 pm - Doors Close

SATURDAY, Feb - 3
7:00 am - Doors Open
7:45 am - Pre-Show
8:30 am - Driver Meeting & Opening Ceremony
9:15 am - Qualifications Start, Skills and Judging Open
12:00 pm - Lunch Break
1:00 pm - Qualifications Resume
4:00 pm - Qualification Break
4:30 pm - Qualifications Resume
7:30 pm - Qualifications Finish for the day
8:00 pm - Doors Close

SUNDAY, Feb - 4
7:00 am - Doors Open
8:15 am - Qualifications resume
11:00 am - Qualifications finish, Alliance selection
11:30 am - Lunch break
1:00 pm - Eliminations begin
3:30 pm - Division finals, Overall finals
4:30 pm - Awards & Closing Ceremony
6:30 pm - Cleanup

Volunteer

Interested in joining the team?  We are always looking for volunteers to join the crew to help with inspections, run skills, reset fields, or help with match queuing! 

Sign Up Here: https://forms.gle/NJRVtZnBsa1DCfrR8

Volunteers will get a T-Shirt, lanyard, snacks, and free lunch for each day they volunteer for.

Emergency/Bad Weather Policy

In the event of extreme weather and the Alberta Government has deemed activities unsafe, we will cancel the event or change the agenda to account for any lost days. Due to fixed costs for this Signature event, any refunds will be allocated after all event expenses have been taken care of.

Calgary is known for its bizarre weather! Make sure you pack and dress appropriately!

Refund and Payment Policies

If the Event Partner cancels the event: 

Refunds will only be issued if the event is cancelled due to weather or health-related orders from the Alberta Government. Due to fixed costs for this Signature event, any refunds will be allocated after all event expenses have been taken care of.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

Once a team has paid the registration fees for the event, there will be no refunds

Health and Safety Policies

Restrictions are subject to change based on the Alberta Government. If any updates happen, we will assess accordingly and provide you with an update as soon as possible.

 

We will NOT require proof of vaccination.

All students under the age of 18 will NOT be required to show proof of vaccination.

All coaches, staff, volunteers, and audience members are NOT required to show proof of vaccination.

Facemasks are not mandatory but recommended.

We will be doing our best to separate teams into their respective cohorts with appropriate spacing. Everyone will be encouraged to socially distance when possible and hand sanitize frequently

Date: 2-Feb-2024 - 4-Feb-2024
BMO Centre
20 Roundup Way SE
Calgary, Alberta T2G 2W1
Canada

Travel Info

Venue Location

The Venue for the event is the BMO Centre, Halls B & C

20 Roundup Way SE, Calgary, AB T2G 2W1

 

Parking

Parking can be found right next to the venue. It is $15 CAD for full-day parking with multi-entry

 

Hotels

We strongly recommend booking with us because our partner hotels will have an arena for teams to use/scrim in their conference room.

Furthermore, each hotel will have complimentary shuttles to and from the venue and the hotels.

 

ROOMS NOW AVAILABLE TO BOOK The registration link for Sandman ($109 CAD/night) can be found here: https://reservations.sandmanhotels.com/113056?groupID=3990029.

 

ROOMS NOW AVAILABLE TO BOOK: The registration link for Westin ($140 CAD/night) can be found here: https://www.marriott.com/event-reservations/reservation-link.mi?id=1690815752910&key=GRP&app=resvlink.

 

Both hotels are a similar distance to the venue (around 2 km away). 

Sandman is cheaper. It's also right next to the train line, where there is free transportation through all of downtown. There is also free parking and breakfast at this location.

Westin has bigger rooms, is in the heart of downtown, is slightly closer to the venue, and is connected to all local downtown buildings through indoor walkways.

Webcast

All webcasts will be available on our website: mechamayhem.ca/stream

Judging Format

The judging format is tentative to change.

All Team Interviews will be conducted in person. Engineering Notebooks will need to be submitted digitally on RobotEvents.

 

Engineering Notebook

ALL teams are strongly encouraged to submit a digital engineering notebook.  These will be reviewed via a digital copy you can submit to your Team Account on RobotEvents.com. These are due by Jan 20, 11:59 PM MST SHARP

Physical Engineering Notebooks will NOT be accepted.

Payment

Since RobotEvents cannot accept payment for Canadian events, we have several payment options.

ALL PAYMENTS MUST BE RECEIVED 2 WEEKS AFTER REGISTRATION, OR ELSE YOU WILL BE MOVED TO THE WAITLIST

 

Interac E-Transfer

Please E-Transfer to the email address: [email protected]Please list your team number in the notes of the payment. 

 

Online Payment

Please click here for the online payment link. (Make sure you select the correct quantity if you are registering multiple teams)

Note: Please change the contribution from default 10% or 15% to other, and enter $0.

For alternative payment methods, please check the payment tab on RobotEvents.

 

Mail-In Cheque

Please send the cheque to the following address (Addressed to Western Mechatronics Association):

Western Mechatronics

820 10 St SW Unit 3

Calgary, Alberta, Canada

T2P 2X1

Signature Event Early Bird Policy

  • All Signature Events will have a specific Early Bird Registration that is independent of all local/regional Early Bird systems
    • Each team starts the season with three (3) opportunities to register during the Signature Event Early-Bird period
      • An opportunity is taken away each time the team registers for a Signature Event, whether during the Signature Event Early-Bird period or Standard period
      • A Signature Event Early-Bird opportunity is not taken away if a team registers for a tournament hosted by their school or organization (where the team’s coach is the Event Partner)
    • Early Bird Registration will open 16 weeks before the event at 12:00PM EST
      • Note: Modifications to this may be made for events in August and September
    • Standard Registration will open 14 weeks before the event at 12:00PM EST
    • An Event Partner may register their own teams to their Signature Event during Signature Event Early Bird Registration no matter how many other Signature Events they are already registered for  
      • The Event Partner must be the Primary Contact for the teams they are registering

Email Updates

Final Email Update:

 

 

Dear Coaches, Teachers, and Teams,

 

Just under two weeks until Mecha Mayhem 2024! We have one final email update, so please make sure to read the entire email, as it will cover a lot of important topics related to the event. Please note that all teams are expected to check in and get inspected on Friday, Feb 2. If you do not check in and get inspected, you will not be able to compete in the event!

 

Pre-Drivers Meeting Video:

We have released a quick pre-drivers meeting video that goes over some rules and how head referees will be making calls during the event. Please give the video a watch, as it will help reduce the in-person drivers meeting and allow us to stay more on schedule. 

https://www.youtube.com/watch?v=1fIVo8l5KVQ&ab_channel=WesternMechatronics

 

Parts Store:

Thanks to IDesign, we will be offering a VRC parts store at the venue (see map below). The store will have a limited supply of most VRC essentials (batteries, motors, metal, etc.). You might even see a pneumatic kit or two there… The store is first come, first serve, but we do ask that you don’t buy more than you need.

 

Weather in Calgary:

The weather in Calgary changes at a moment's notice. Currently, the forecast is around 5C, so please dress appropriately! Also, Calgary is very dry, so please bring some lip balm! https://www.theweathernetwork.com/ca/14-day-weather-trend/alberta/calgary

 

Event Merchandise:

The event merch website is now live! Pre-order limited and customized Mecha Mayhem 2024 merchandise here: https://stores.inksoft.com/mechamayhem/shop/home

 

This year, we will offer hats, t-shirts, crewnecks, and hoodies. It is recommended that you order online, as you get to skip the line and pick up when you get to Mecha Mayhem.

 

Event Map:

The event layout can be found here. It will also be on the Mecha Mayhem website.

 

Event Parking and Entrance:

If you are parking at the BMO Centre, please park in Parking Lot 3 and walk north to enter the BMO Centre. If you have any questions about the event or where to go, ask the event concierge (scattered around the venue).

 

Event Livestream:

Share the livestream with friends and family! All livestreams will be done on the Western Mechatronics YouTube Channel here: https://www.youtube.com/@WestMechRobotics/streams

 

Hotel Shuttles:

A heads up that the shuttles between the hotels and the venue are first come first serve. They will make round trips between the venue and the hotel, but they can only seat 35 people per trip. If you are late or miss the last shuttle ride, it is your own responsibility to get to the venue and to your matches on time. The shuttle runs at the following times between the Sandman and the Westin:

 

Friday, Feb 2.

Saturday, Feb 3.

Sunday, Feb 4.

Hotels <-> BMO Centre

 

4:00 PM - First Departure

 

9:30 PM - Final Departure from BMO

 

Hotels <-> BMO Centre

 

6:00 AM - First Departure

 

8:00 AM - Final Departure from Hotel

 

 

BMO Centre <-> Hotels

 

7:00 PM - First Departure

 

9:00 PM - Final Departure from BMO

Hotels <-> BMO Centre

 

6:00 AM - First Departure

 

8:00 AM - Final Departure from Hotel

 

 

BMO Centre <-> Hotels

 

5:00 PM - First Departure

 

8:30 PM - Final Departure from BMO


 

Food Menu @ Venue:

We will be offering food at the venue (Cheaper than last year’s food trucks!) between the following hours:

 

7:00 - 9:00 AM (Breakfast)

11:00 - 2:00 PM (Lunch)

5:00 - 7:00 PM (Dinner only on Friday)

 

The food menu can be found here: https://drive.google.com/file/d/1BDObYYXrQup1CiOGS4p1S1oSJtUiQg5n/view?usp=sharing

 

Hotel Practice Fields:

We have some unfortunate news to share. The practice field at the Westin Hotel is, unfortunately, no longer available for teams to use. We apologize for any inconvenience this may cause.

 

Please note that the Sandman practice field will only be available each day until 11:00 PM. We ask that teams be mindful of the noise they make and respectful of the hotel neighbours. Please do not take any elements from the hotel field.

 

Arrival and Check-In:

When teams arrive at the venue, please make sure to send a representative to the check-in table to pick up important information about the event. These are documents such as schedule, event map, pit location, etc. When you check in, we’ll also give teams their Mecha Mayhem Medals.

 

Once you’ve checked in, make your way to your team pit. Each team gets their own 10’x10’ booth, similar to the World Championships. The pits are labelled, and you are NOT allowed to trade with other teams. Furthermore, you are not allowed to remove any of the pipes or drapes for structural safety reasons. However, you are welcome to decorate your pits, hang up banners, etc.

 

Teams can arrive at the venue anytime after 2:00 PM on Friday, February 2, for inspection, skills attempts, and practice matches.

 

Please note that inspection is ONLY open on Friday.

 

Make sure to check the schedule on Robot Events, as we are constantly updating it.

 

Important Notes:

  • Each team will be provided with access to wifi on one device. Please plan accordingly, as once a device logs on, you cannot change devices.

  • Each team pit will be provided with an outlet. Teams are expected to bring their own power expanders for their pits. In the event that you didn’t bring one, you can rent one from the BMO Centre at a rate of $15 CAD each.

  • Matches are running on a quick cycle time. Please make sure that you pay attention to the current match and line up at the queue tables at least 4 matches before. We will start without you if you do not show up to your match!

  • All teams will get 3 attempts for driver skills and 3 attempts for programming skills. Please try to complete them early on in the tournament. We expect the lineup to be longer near the end as teams rush to get their runs in.

  • Please treat all fields, especially the ones at the hotels, with respect. Please don’t take any game elements from the fields.

  • Please make sure your VEXOS firmware is up to date, and your team number is added to the brain. Follow the RECF-KB for more information.

  • Make sure to read the previous email updates on Robot Events here if you’ve missed a previous update. They are under the “Email Updates” tab.

We are so excited to welcome you to Mecha Mayhem 2024! Please don’t hesitate to contact me with any questions or concerns about the event.  

 

January Email Update:

Dear Coaches, Teachers, and Teams,

 

There is under one month until Mecha Mayhem 2024! We wanted to share a another email update before the competition starts in February. Please make sure to read the entire email, as it will cover a lot of important topics related to the event.

 

Event Payment:

Please note that if you haven’t paid for the event yet, the final deadline to pay is January 13, 2024, or else you will be moved to the waitlist. The payment link can be found here.

https://www.zeffy.com/en-CA/ticketing/f8850fb4-d24d-447e-a900-81cd0eabc0e1

 

Note: Please change the contribution from default 10% or 15% to other, and enter $0.

 

Airport Shuttles:

If your team needs a shuttle to and from the airport and the partner hotels, please fill out this form to confirm. https://forms.gle/QeNeueHYq4CwyTMZ6. We will email a response to confirm that your shuttle has been booked following the completion of the form.

 

EVEN IF YOU HAVE EMAIL CONFIRMED PREVIOUSLY, PLEASE FILL OUT THE FORM.

 

Referral Bonus:

We still have a few spots left before the event is filled out, so if you refer another team, we will enter both teams into draws for free event merchandise! If you refer a team, please let them indicate it when they pay for the event.

 

Team Logos & Songs:

We are testing some new showcase items with the livestream and broadcast. Please make sure to fill out the team surveys on RobotEvents, where you can upload your team logos and indicate your team song (as well as other interesting information about your team for emcees).

 

Team Interviews:

If you would like to be a part of a team interview on broadcast or throughout the event, please indicate your interest by filling out the form below. Please note that this does not guarantee you an interview. https://forms.gle/KhJM7TkmnNeWtiS1A

 

Food & Drink:

Food and drinks will be available for purchase at the BMO Centre throughout the event through their booth bites delivery service or through lunch service. Following feedback from last year, coffee and breakfast will also be offered in the morning. Keep an eye out for some additional snacks and potential bubble tea at the event!

 

Hotels & Practice Fields:

We strongly recommend booking with our partner hotels as they will have an arena for teams to use/scrim in their conference room. Furthermore, each hotel will have complimentary shuttles to and from the venue and the hotels. The final day to book hotels is January 12.

 

ROOMS NOW AVAILABLE TO BOOK: The registration link for Sandman ($109 CAD/night) can be found here: https://reservations.sandmanhotels.com/113056?groupID=3990029.

 

ROOMS NOW AVAILABLE TO BOOK: The registration link for Westin ($140 CAD/night) can be found here: https://www.marriott.com/event-reservations/reservation-link.mi?id=1690815752910&key=GRP&app=resvlink.

 

Both hotels are near the venue (around 2 km away). 

 

Sandman is cheaper. It's also right next to the train line, where there is free transportation throughout downtown. There is also free parking and breakfast at this location.

 

Westin has bigger rooms, is in the heart of downtown, is slightly closer to the venue, and is connected to all local downtown buildings through indoor walkways.

 

Judging Notebook Submission Deadline:

A reminder that All judging for the event will be done in person with roaming judges. However, notebooks will only be accepted through digital submission. Notebooks will be due on January 20 at 11:59 PM MST. We will not be accepting physical notebooks for this tournament. Make sure that you submit your notebook on RobotEvents!

  

Arrival and Check-In:

When teams arrive at the venue, please make sure to send a representative to the check-in table to pick up important information about the event. Documents such as schedule, event map, pit location, etc. When you check-in, we’ll also give teams their Mecha Mayhem Medals.

 

Once you’ve checked in, make your way to your team pit. Each team gets their own 10’x10’ booth, similar to the World Championships. The pits are labelled, and you are NOT allowed to trade with other teams. Furthermore, you are not allowed to remove any of the pipes or drapes for structural safety reasons. However, you are welcome to decorate your pits, hang up banners, etc.

 

Teams can arrive at the venue anytime after 2:00 PM on Friday, February 2, for inspection, skills attempts, and practice matches.

 

Please note that inspection is ONLY open on Friday.

 

Make sure to check the schedule on Robot Events, as we are constantly updating it.

 

Important Notes:

  • Each team pit will be provided with an outlet. Teams are expected to bring their own power expanders for their pits. In the event that you didn’t bring one, you can rent one from the BMO Centre at a rate of $15 CAD each.

  • Matches are running on a quick cycle time. Please make sure that you pay attention to the current match and line up at the queue tables at least 4 matches before. We will start without you if you do not show up to your match!

  • All teams will get 3 attempts for driver skills and 3 attempts for programming skills. Please try to complete them early on in the tournament. We expect the lineup to be longer near the end as teams rush to get their runs in.

  • Please treat all fields, especially the ones at the hotels, with respect. Please don’t take any discs from the fields.

  • Please make sure your VEXOS firmware is up to date and your team number is added to the brain. Follow the RECF-KB for more information.

  • Make sure to read the previous email updates on Robot Events here. if you’ve missed a previous update. They are under the “Email Updates” tab.

 

We are so excited to welcome you to Mecha Mayhem 2024! Please don’t hesitate to contact me with any questions or concerns about the event, travel accommodations, event shuttles, or anything in general.

 

 

December Email Update:

 

 

Dear Coaches, Teachers, and Teams,

 

With only two months until Mecha Mayhem 2024, we wanted to share a few exciting details about the event! Please make sure to read the entire email, as it will cover a lot of important topics related to the event.

 

Event Payment:

Please note that if you haven’t paid for the event yet, the deadline to pay is December 15, 2023, or else you will be moved to the waitlist. The payment link can be found here.

https://www.zeffy.com/en-CA/ticketing/f8850fb4-d24d-447e-a900-81cd0eabc0e1

 

Note: Please change the contribution from default 10% or 15% to other, and enter $0.

 

Hotels & Practice Fields:

We strongly recommend booking with our partner hotels as they will have an arena for teams to use/scrim in their conference room. Furthermore, each hotel will have complimentary shuttles to and from the venue and the hotels.

 

ROOMS NOW AVAILABLE TO BOOK: The registration link for Sandman ($109 CAD/night) can be found here: https://reservations.sandmanhotels.com/113056?groupID=3990029.

ROOMS NOW AVAILABLE TO BOOK: The registration link for Westin ($140 CAD/night) can be found here: https://www.marriott.com/event-reservations/reservation-link.mi?id=1690815752910&key=GRP&app=resvlink.

 

Both hotels are near the venue (around 2 km away). 

 

Sandman is cheaper. It's also right next to the train line, where there is free transportation throughout downtown. There is also free parking and breakfast at this location.

 

Westin has bigger rooms, is in the heart of downtown, is slightly closer to the venue, and is connected to all local downtown buildings through indoor walkways.

 

Parking & Entrance:

Event parking at the BMO Centre is $15/day with multiple entries. We will also be offering all teams complimentary shuttles between the hotels listed above. The schedule for the shuttles is found later in the email.

 

The parking lot is different than last year, with teams having a shorter distance to walk before entering the venue. The parking lot can be found here: https://maps.app.goo.gl/QtgJ3Mn5fCwQESfX6.

 

Custom Event Merchandise:

Custom event clothing is returning to Mecha Mayhem! Show off customized t-shirts, hoodies, and crewnecks at the merch booth at the event! Clothing can be customized with different colors, graphics, and team numbers. In addition, prices will be 50% cheaper than similar clothing options offered at the VEX World Championship. Keep an eye out on the RobotEvents page for more the online pre-store link is coming soon!

 

Judging Notebook Submission Deadline:

All judging for the event will be done in person with roaming judges. However, notebooks will only be accepted through digital submission. Notebooks will be due on January 20 at 11:59 PM MST. We will not be accepting physical notebooks for this tournament. Make sure that you submit your notebook on RobotEvents!

 

Call for Volunteers:

We still need some more volunteers to help make the event a success. Volunteers will get complimentary t-shirts, lanyards, lunch, and more. Sign up to volunteer here: https://forms.gle/hdMyRGgV8eZB64So6.

 

Without volunteers, this tournament wouldn’t be possible, so a massive thanks to all of them!

 

Shuttle Service:

We have a complimentary shuttle service running between the hotels (Sandman Signature & Westin) and the BMO Centre. The buses will run with the following schedules:

 

Friday, Feb 2.

Saturday, Feb 3.

Sunday, Feb 4.

Hotels <-> BMO Centre

 

4:00 PM - First Departure

 

9:30 PM - Final Departure

 

Hotels <-> BMO Centre

 

6:00 AM - First Departure

 

8:00 AM - Final Departure

 

 

BMO Centre <-> Hotels

 

7:00 PM - First Departure

 

9:00 PM - Final Departure

Hotels <-> BMO Centre

 

6:00 AM - First Departure

 

8:00 AM - Final Departure

 

 

BMO Centre <-> Hotels

 

5:00 PM - First Departure

 

8:30 PM - Final Departure

 

PLEASE NOTE: If you require a shuttle to the Calgary Airport, please let Justin know beforehand. We will try our best to accommodate your requests, but we cannot guarantee that we can provide a shuttle. (Uber and other Taxi services are available in Calgary if needed)

 


 

Arrival and Check-In:

When teams arrive at the venue, please make sure to send a representative to the check-in table to pick up important information about the event. Documents such as schedule, event map, pit location, etc. When you check-in, we’ll also give teams their Mecha Mayhem Medals.

 

Once you’ve checked in, make your way to your team pit. Each team gets their own 10’x10’ booth, similar to the World Championships. The pits are labelled, and you are NOT allowed to trade with other teams. Furthermore, you are not allowed to remove any of the pipes or drapes for structural safety reasons. However, you are welcome to decorate your pits, hang up banners, etc.

 

Teams can arrive at the venue anytime after 2:00 PM on Friday, February 2, for inspection, skills attempts, and practice matches.

 

Please note that inspection is ONLY open on Friday.

 

Make sure to check the schedule on Robot Events, as we are constantly updating it.

 

Important Notes:

  • Each team pit will be provided with an outlet. Teams are expected to bring their own power expanders for their pits. In the event that you didn’t bring one, you can rent one from the BMO Centre at a rate of $15 CAD each.

  • Matches are running on a quick cycle time. Please make sure that you pay attention to the current match and line up at the queue tables at least 4 matches before. We will start without you if you do not show up to your match!

  • All teams will get 3 attempts for driver skills and 3 attempts for programming skills. Please try to complete them early on in the tournament. We expect the lineup to be longer near the end as teams rush to get their runs in.

  • Please treat all fields, especially the ones at the hotels, with respect. Please don’t take any discs from the fields.

  • Please make sure your VEXOS firmware is up to date and your team number is added to the brain. Follow the RECF-KB for more information.

  • Make sure to read the previous email updates on Robot Events here. if you’ve missed a previous update. They are under the “Email Updates” tab.

 

We are so excited to welcome you to Mecha Mayhem 2024! Please don’t hesitate to contact me with any questions or concerns about the event, travel accommodations, event shuttles, or anything in general.  

 

Best Regards, 

Justin Zhou

Western Mechatronics

Co-Founder / Director of Events

 

E: [email protected]  

820 10 st SW, Calgary, Alberta, T2P 2X1

www.Westernmech.ca