Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

Gateway to the West VRC Signature Event (HS Only)

Date
2-Feb-2024 - 3-Feb-2024 Add to Calendar
Event Code
RE-VRC-23-1495
Program
VEX Robotics Competition
Event Type
Tournament
Event Format
In-Person
Field Control System
VEXNet Field Control
Capacity
80
Spots Open
9
Event Region
West Virginia
Max Registrations per Organization
6
Early-Bird Registration Opens
13-Oct-2023 12:00 EDT
Standard Registration Opens
27-Oct-2023 12:00 EDT
Registration Deadline
10-Jan-2024 23:59 EST
Payment Deadline
10-Jan-2024 23:59 EST
Price
$250.00

A maximum of 50% of team registrations can be from any one event region

Region Maximum % # Spots Allowed # Spots Remaining
West Virginia 50% 40 23
This event is closed to registration because:
  • This event has reached capacity. Teams on waitlist may still be added.
  • It is past the registration deadline.

General Info

Thank you for your interest in 1st annual Gateway to the West Signature Event hosted by OCS Robotics in Wheeling, WV.  Come explore the northern panhandle of West Virginia!  The event will be hosted at the Highlands Sports Complex located at The Highlands.  The Highlands is a retail park which features a number of hotels, restaurants, and shopping all within 2 miles of the event venue.  The sports complex also features an arcade and multiple rock climbing walls.

New information has been linked in the "Travel Info" tab!


Grade Level: High School

Skills Challenge Offered: Yes

Judging Format: Remote Engineering Notebooks

Event Dates & Locations

Date: 2-Feb-2024 - 3-Feb-2024

Venue/Location:
Highlands Sports Complex
225 McCormick Way
Triadelphia, West Virginia 26059
United States

Contact Information

You must login to contact this Event Partner

Agenda

Subject To Change:

Thursday 2/1  OPTIONAL FOR TEAMS ARRIVING ON THURSDAY
6:00 PM Inspection open; Pit areas are not open (may be delayed depending on MS event finish time)
8:00 PM Venue Closes
   
Friday 2/2  
8:00 AM Venue, Pits Open
8:30 AM Inspections and Skills Open
9:30 AM Skills Field Closes, Drivers Meeting, Opening Ceremonies
10:00 AM Qualification Matches Begin / Skills Open
12:00 PM Lunch Break
1:00 PM Qualification Matches Resume
6:00 PM Qualification Matches End
   
Saturday 2/3  
8:00 AM Venue Opens
9:00 AM Qualfication Matches Resume
12:00 PM Lunch Break
1:00 PM Qualification Matches Resume
2:30 PM Qualification Matches End / Skills Field Closes
3:00 PM Alliance Selection
3:30 PM Elimination Bracket Begins
5:00 PM Awards
5:30 PM Closing Remarks / Pit Cleanup

Volunteer

Please check out the available volunteer opportunities for our event.

https://www.signupgenius.com/go/10C0944ACA72EA1F8C07-44992303-gateway

Questions can be directed to Luke Shepherd at [email protected].

Emergency/Bad Weather Policy

In the event of bad weather, updates will be made via email.

Refund and Payment Policies

If the Event Partner cancels the event:  Due to the costs involved with this event, a refund will only be offered after all the event expenses have been taken care of.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend: A refund will not be issued.

Date: 2-Feb-2024 - 3-Feb-2024
Highlands Sports Complex
225 McCormick Way
Triadelphia, West Virginia 26059
United States

Travel Info

The Highlands Sports Complex and nearby hotels are located on I-70 corridor roughly 45 minutes to an hour from the Pittsburgh International Airport in the northern panhandle of WV.

Directions from PIT:

  • Leaving airport take I-376E 
  • Merge onto I-79 S
  • Merge onto I-70 W at Washington, PA for about 22 miles

Parking:  There is a large parking lot at the venue.  The lot can accommodate buses and trailers.

Lodging:Hotel blocks are available through the following link.  More will be added over time!

Hotel Blocks Available

Information about the local area:

The Highlands

Wheeling, WV

The Highlands Sports Complex

EVENT INFORMATION

Venue Exterior Map - Robot Dropoff, Main Entrance, and Parking

Local Food - Restaurants

Hockey Offer - Friday Night

Hockey Offer - Saturday Night

Webcast

The event will be live streamed on Twitch at twitch.tv/wvrobot!

Judging Format

Digital Engineering Notebook Submissions / In Person Team Interviews: Team interviews will be conducted in-person at the event. Engineering notebooks will be submitted digitally for evaluation via a link found within the "My Account" panel of the team contact on RobotEvents. Notebooks must be submitted one week prior to the event.  Notebooks are due by 6:00PM (EST) on January 26, 2024.

Payment

The payment deadline for this event is 10 January 2024.  If payment is not received and no contact has been made with the event partner, then the registered team(s) will be moved to the waitlist.  Another team will be pulled from the waitlist as a replacement.

Signature Event Early Bird Policy

  • All Signature Events will have a specific Early Bird Registration that is independent of all local/regional Early Bird systems
    • Each team starts the season with three (3) opportunities to register during the Signature Event Early-Bird period
      • An opportunity is taken away each time the team registers for a Signature Event, whether during the Signature Event Early-Bird period or Standard period
      • A Signature Event Early-Bird opportunity is not taken away if a team registers for a tournament hosted by their school or organization (where the team’s coach is the Event Partner)
    • Early Bird Registration will open 16 weeks before the event at 12:00PM EST
      • Note: Modifications to this may be made for events in August and September
    • Standard Registration will open 14 weeks before the event at 12:00PM EST
    • An Event Partner may register their own teams to their Signature Event during Signature Event Early Bird Registration no matter how many other Signature Events they are already registered for  
      • The Event Partner must be the Primary Contact for the teams they are registering