Agenda

Saturday, January 27th, 2024

8:30a               - Doors Open
8:30a - 10:30a - Set up, Inspection and Skills
10:30a - 11:00a - Opening Ceremonies
11:00a - 12:00p - Practice Matches and Skills
1:00p - 5:00p - Qualification Matches and Skills

Sunday, January 28th, 2024

8:30a               - Doors Open
9:00a - 12:00p - Qualification Matches and Skills
12:00p - Skills fields close.
12:00p - 12:30p   - Alliance Selections
12:30 - 1:30p - Lunch Break
1:30p - 3:30p - Eliminations and Finals
3:30p - 4:00p - Awards & Closing Ceremonies

The tournaments will be played on 6 fields, we intend to give each team 1 practice match and 10 qualification matches before alliance selections.

Volunteer

Volunteers are essential to a successful tournament. Please consider volunteering. No prior experience is necessary. Please email [email protected] to sign up. Volunteers will receive any training necessary and a full day of inspiration working with incredibly talented youth.

Emergency/Bad Weather Policy

Should the weather prove difficult we will make every attempt to run the tournament and email updates to all teams

Please make sure your contact information is correct in Robot Events.

Refund and Payment Policies

If the Event Partner cancels the event: 

Full refund will be provided

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

Registration fees are non-refundable.

Health and Safety Policies

As of this date, Ontario is not under a mask mandate. Therefore, masks are not required, but highly recommended. In order to best insure the safety of our participants, we have instituted the following precautions: 

• Spectators will be able to watch the event from the designated seating areas.
• Only team members and coaches will be allowed in the pit areas. 
• Hand sanitizing stations will be available throughout the event. 
• Anyone who has been exposed to, or has tested positive for, COVID-19 in the two weeks before the event should not attend. 
• The event will be livestreamed and can be viewed remotely.

All approved events and event attendees are required to follow all local, state, federal, or any other government ordinances regarding COVID-19 safety procedures, social distancing, and best hygiene practices. Event Partners should continually assess, based on current government guidelines, whether to postpone, cancel, or significantly reduce the number of attendees when necessary. 

Teams will not be allowed to enter the field to retrieve their robot. Once their match has been scored, they will drive their robot to the side of the field to retrieve it. The only people allowed access to the field and game objects are officially marked staff.

Date: 27-Jan-2024 - 28-Jan-2024

Travel Info

Markham Pan Am Centre
16 Main St
Unionville, Markham, ON L3R 2E4

https://goo.gl/maps/PdGpoijfsgszQLxL9

The following hotels are in close proximity to Markham PanAm Centre.

• Toronto Mariott Markham
• Park Inn by Radisson Toronto-Markham
• Comfort Inn Toronto Northeast
• Hampton Inn & Suites by Hilton Toronto Markham
• Homewood Suites by Hilton Toronto-Markham

Flight Discount

Air Canada Special Promotion Code: GZRRMJB1

Applicable Rules
The discount is applicable on the following routes:

From - To

ALL CANADA - Toronto All Airports (YTZ,YYZ) (ON)
ALL INTERNATIONAL - Toronto All Airports (YTZ,YYZ) (ON)
ALL SUN - Toronto All Airports (YTZ,YYZ) (ON)
ALL USA - Toronto All Airports (YTZ,YYZ) (ON)

• The travel period begins Friday, January 19, 2024 and ends Sunday, February 04, 2024.
• Travel is valid Monday, Tuesday, Wednesday, Thursday, Friday, Saturday, Sunday.
• For North America' 5% applies on standard fares, 10% on flex fares & higher. For International Travel' 10% on standard fares & higher.

Webcast

VEX Ontario YouTube Channel

Judging Format

Please see the Remote Judging section of the Guide to Judging for more information.

Remote Initial Team Interviews:

• Initial Team interviews are done remotely before the event
• Team participants can log into the meeting from a single location sharing a webcam, or from multiple locations.
• Remote interview sign up deadline: Jan 12th, 5PM EST
• Schedule sign up link:

Digital Engineering Notebook Submissions:

• Engineering notebooks will be submitted digitally for evaluation via a link found within the "My Account" panel of the team contact on RobotEvents.
• Submission deadline: Jan 12th, 5PM EST

Final Team Interviews:

• Selected teams will receive notifications upon check in for second round interview.
• Only teams who have been selected for second round interview are considered for judged awards.

Payment

Please ensure that payment is submitted online at https://www.zeffy.com/en-CA/ticketing/b4d556ae-d2ac-4d19-b74e-0f7ceb548aa8 within two weeks of event registration. If we do not receive your payment by the specified due date, your team will be placed on the waiting list.

Note: please change the contribution from default 10% or 15% to other, and enter $0.

Signature Event Early Bird Policy

• All Signature Events will have a specific Early Bird Registration that is independent of all local/regional Early Bird systems
  • Each team starts the season with three (3) opportunities to register during the Signature Event Early-Bird period
    • An opportunity is taken away each time the team registers for a Signature Event, whether during the Signature Event Early-Bird period or Standard period
    • A Signature Event Early-Bird opportunity is not taken away if a team registers for a tournament hosted by their school or organization (where the team’s coach is the Event Partner)
  • Early Bird Registration will open 16 weeks before the event at 12:00PM EST
    • Note: Modifications to this may be made for events in August and September
  • Standard Registration will open 14 weeks before the event at 12:00PM EST
  • An Event Partner may register their own teams to their Signature Event during Signature Event Early Bird Registration no matter how many other Signature Events they are already registered for  
    • The Event Partner must be the Primary Contact for the teams they are registering