Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

Kalahari Classic VRC Signature Event (HS Only); Sandusky, OH

Date
19-Jan-2024 - 20-Jan-2024 Add to Calendar
Event Code
RE-VRC-23-1490
Program
VEX V5 Robotics Competition
Event Type
Tournament
Event Format
In-Person
Field Control System
Smart Field Control
Capacity
182
Spots Open
10
Event Region
Ohio
Max Registrations per Organization
6
Early-Bird Registration Opens
29-Sep-2023 12:00 EDT
Standard Registration Opens
13-Oct-2023 12:00 EDT
Registration Deadline
13-Nov-2023 08:00 EST
Payment Deadline
1-Nov-2023 18:00 EDT
Price
$225.00

A maximum of 50% of team registrations can be from any one event region

Region Maximum % # Spots Allowed # Spots Remaining
Ohio 50% 91 6
This event is closed to registration because:
  • It is past the registration deadline.

General Info

Pictures from the event:

Day 1

Day 2

WEATHER UPDATE #2 - 1/18/24, 9:02 pm

We will continue the high school event as planned.  Please be cautious of weather conditions and accumulating snow.  Let us know if you cannot make it or will be delayed. Safe travels!

 

WEATHER UPDATE:

We are forecast to get a potential of 4" to 9" of snow from 11pm tonight 1/18/24 to 1am Saturday 1/20/24. As of noon today we plan to proceed as per the current event schedule.

If you are travelling on Friday morning and are delayed, we need to hear from you by 10 am to make sure we include you in the schedule. If you are unable to attend the event we would appreciate that you communicate that information as soon as you can.

We will reasses the conditions later today and will post any changes to the schedule  by 9 pm tonight.

Thank you,

The Kalahari Classic Signature Team.

 

Click here for the team update

 

Just a reminder that the Kalahari resort is now 100% cashless.

 

Welcome to the Kalahari Classic VRC High School Signature Event 2024!

This will be a fun, challenging, and competitive event for all.

Fun because you have access to one to the largest indoor water-park within the United States of America. Challenging because we aim to bring the best of the best VEX Robotics teams together from Ohio and the surrounding states so we can better prepare our students for the future. We had teams from eight States last year and hope to add additional States this year. There will be three World Spots offered at this event. Set up similar to VEX Worlds, enables us to offer for a great student experience for all! 

 

Please see the Hotel Information tab about room rates and the link to reserve your room.


Grade Level: High School

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging

Event Dates & Locations

Date: 19-Jan-2024 - 20-Jan-2024

Venue/Location:
Kalahari Resorts & Conventions - Sandusky
7000 Kalahari Drive
Sandusky, Ohio 44870
United States

Contact Information

You must login to contact this Event Partner

Agenda

Friday January 19th 

  • Doors open at 8.00 am.
  • Registration 8.00 am - 10.00am
  • Inspection will run from 8.00 am - 10.00am
  • Skills will run from 8.00 am - 10.00am
  • Spherion Interviews 8.30 am - 3.00 pm
  • Team procession 10.00 am.
  • Event meeting will take place 10.30 am.
  • A brief welcome to everyone will be made at 10.45.
  • Competition starts at 11.15 and will run until 5.30 pm. 

 

Saturday January 20th

  • Doors open at 7.45 am.
  • Matches start at 8.00 am and we will complete qualifiers at 1.20 pm. All teams will have completed 8 matches.
  • Spherion Interviews 8.30 am - Noon
  • Elimination Rounds will start at 2.30 pm.
  • Finals should start at 5.00 pm.
  • Awards 5.30 pm.

Volunteer

Please use the following link to register if you would like to help volunteer in some capacity at the Kalahari Classic event this year:

Volunteer Link

Emergency/Bad Weather Policy

Teams will be notified 24 hours prior to the event if there is a weather concern for the event.

Refund and Payment Policies

If the Event Partner cancels/postpones the event: 

Due to the high costs involved with this event, a refund, will only be offered after all the event expenses has been taken care of. 

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend: 

If a team cancels and we can replace them with another team then a full refund less $5 will be sent out. Unfortunately, due to the high costs involved with this event, if we cannot replace the team then no refund will be sent out.

 

Judging Format

  • All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.

Payment

Payment is required by November 1st, 2023. If payment is not received by this date then your team(s) will be moved to the waitlist.

Hotel Information

Hotel Information

Thank you for choosing the Kalahari Resort. Here is the information for your group to reserve through our online reservations system.

The link is: https://book.passkey.com/e/50574567

Once you click on the link you will select attendee and it will take you to the event pricing web page for this event. No passcode required this year!

 

 

**Please note, the rooms will be available online until the cutoff date or until the rooms are gone, whichever comes first. Please reach out if you have any issues with reserving your rooms** 

Tuesday, 1/16/2024
$134.00 plus tax per night for Standard Run of the House sleeping room, single to quad (4) occupancy
$ 197.99 plus tax per night for Lodge Suite, sleeps four (4) guests
$ 377.99 plus tax per night for Combination Suite, sleeps eight (8) guests
$ 557.99 plus tax per night for Village Suite, sleeps twelve (12) guests

Wednesday, 1/17/2024

$134.00 plus tax per night for Standard Run of the House sleeping room, single to quad (4) occupancy
$ 197.99 plus tax per night for Lodge Suite, sleeps four (4) guests
$ 377.99 plus tax per night for Combination Suite, sleeps eight (8) guests
$ 557.99 plus tax per night for Village Suite, sleeps twelve (12) guests

Thursday, 1/18/2024
$134 plus tax per night for Standard Run of the House sleeping room, single to quad (4) occupancy
$ 206.99 plus tax per night for Lodge Suite, sleeps four (4) guests
$ 386.99 plus tax per night for Combination Suite, sleeps eight (8) guests
$ 566.99 plus tax per night for Village Suite, sleeps twelve (12) guests


Friday, 1/19/2024
$189 plus tax per night for Standard Run of the House sleeping room, single to quad (4) occupancy
$ 260.99 plus tax per night for Lodge Suite, sleeps four (4) guests
$ 544.49 plus tax per night for Combination Suite, sleeps eight (8) guests
$ 827.99 plus tax per night for Village Suite, sleeps twelve (12) guests

Saturday, 1/20/2024
$194 plus tax per night for Standard Run of the House sleeping room, single to quad (4) occupancy
$ 373.49 plus tax per night for Lodge Suite, sleeps four (4) guests
$ 670.49 plus tax per night for Combination Suite, sleeps eight (8) guests
$ 967.49 plus tax per night for Village Suite, sleeps twelve (12) guests

Important Reservation Information

Resort Fee of $24.99 is waived

Standard Run of the House Sleeping rooms will provide four (4) wristbands each day to the nation’s largest indoor water park, additional person in sleeping room at $25.00 each per day. Larger rooms will include a greater amount of wristbands.

Deposit policy for individual reservations: One night (plus tax) at the time the reservation is made. Cancellation policy for individual reservations: 72 hours, or more, prior to arrival to receive full refund less $25.00 processing fee. Less than 72 hours prior to scheduled arrival forfeits entire deposit.

Transportation Information

Concierge service located in Resort Lobby – individual pricing is available to guests to include Cleveland Hopkins Airport and local attractions shuttle.

General Information

Complimentary wireless internet for all guests in the hotel and meeting rooms.

Complimentary on-site, self-parking for all guests

20% off all services at Spa Kalahari for all guests.

Signature Event Early Bird Policy

  • All Signature Events will have a specific Early Bird Registration that is independent of all local/regional Early Bird systems
    • Each team starts the season with three (3) opportunities to register during the Signature Event Early-Bird period
      • An opportunity is taken away each time the team registers for a Signature Event, whether during the Signature Event Early-Bird period or Standard period
      • A Signature Event Early-Bird opportunity is not taken away if a team registers for a tournament hosted by their school or organization (where the team’s coach is the Event Partner)
    • Early Bird Registration will open 16 weeks before the event at 12:00PM EST
      • Note: Modifications to this may be made for events in August and September
    • Standard Registration will open 14 weeks before the event at 12:00PM EST
    • An Event Partner may register their own teams to their Signature Event during Signature Event Early Bird Registration no matter how many other Signature Events they are already registered for  
      • The Event Partner must be the Primary Contact for the teams they are registering