Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

Speedway: Over Under VRC Signature Event (HS/MS); Speedway, IN

Date
16-Nov-2023 - 17-Nov-2023 Add to Calendar
Event Code
RE-VRC-23-1483
Program
VEX Robotics Competition
Event Type
Tournament
Event Format
In-Person
Field Control System
VEXNet Field Control
Capacity
70
Spots Open
0
Event Region
Indiana
Max Registrations per Organization
6
Early-Bird Registration Opens
27-Jul-2023 12:00 EDT
Standard Registration Opens
10-Aug-2023 12:00 EDT
Registration Deadline
2-Nov-2023 12:00 EDT
Payment Deadline
31-Aug-2023 00:23 EDT
Price
$400.00

A maximum of 50% of team registrations can be from any one event region

Region Maximum % # Spots Allowed # Spots Remaining
Indiana 50% 35 1
This event is closed to registration because:
  • This event currently has no spaces available.
  • It is past the registration deadline.

General Info

DRIVERS, START YOUR ROBOTS! Welcome to SPEEDWAY: OVER UNDER, Indiana's VRC Signature Event.

The GREATEST SPECTACLE IN ROBOTICS is back at the world-famous Dallara IndyCar Factory in Speedway, Indiana, for the fourth running of the Speedway Signature Event! The Dallara IndyCar Factory is located just minutes away from the Indianapolis Motor Speedway, the biggest spectator sporting venue in the World. Each year, it plays host to the Indianapolis 500, the premier event in IndyCar auto racing. 

For the fourth year running, the 2022 Speedway event will feature the Pit Stop Challenge, where participants compete to be the fastest team to change a tire on a real IndyCar! Additionally, Indy500 racing simulators will return to give participants the feel of driving 235 miles per hour around the Indianapolis Motor Speedway. 

This event will offer four spots to the 2024 VEX Robotics World Championships in Dallas, Texas:

  • Tournament Champions (x2)
  • High School Excellence Award
  • Middle School Excellence Award

 

THANK YOU TITLE SPONSORS:

Allegion

"Redefining security, inventing new technology that keeps you safe wherever you are."

Chrysalis Global 

"A business consulting company that walks with you. Don't walk alone."

 

THANK YOU SPONSORS:

GS-JJ, Enamel Pins  

"Higher Quality, Lower Price, 30% OFF", https://www.gs-jj.com/

RoboSource 

"Robotics parts, tools, and more at low prices"


Grade Level: All

Skills Challenge Offered: Yes

Judging Format: Remote Engineering Notebooks

Event Dates & Locations

Date: 16-Nov-2023 - 17-Nov-2023

Venue/Location:
Dallara IndyCar Factory
1201 North Main Street
Speedway, Indiana 46224
United States

Contact Information

You must login to contact this Event Partner

Agenda

Thursday, November 16, 2023

8:00 AM                           Gates Open, Registration, Inspection, and Practices Fields Open

9:30 AM                           Opening Ceremony

10:00 AM                         Drivers to Pit Lane (Drivers Meeting)

10:30 AM - 12:30 PM      Green Flag (Qualifications Matches Begin)

12:30 PM - 1:30 PM        Pit Stop for Lunch

1:30 PM - 4:30 PM          Qualifications Matches

Speedway Challenge

4:00 PM - 7:00 PM          Indy500 Racing Simulators Open

4:30 PM - 7:00 PM          Pit Stop Challenge Opens

7:00 PM                           Red Flag (Facility Closes)

Friday, November 17, 2023

8:00 AM                           Gates Open, Practice Fields Open

8:30 AM - 12:15 PM        Qualifications Matches

12:15PM - 1:15 PM         Pit Stop for Lunch

1:15 PM - 3:15 PM          Qualifications Matches

3:30 PM - 3:45 PM          Alliance Selection

4:00 PM - 5:30 PM          Eliminations and Final

5:30 PM - 6:00 PM          Awards Ceremony at Dallara Winners Circle

6:00 PM - 7:30 PM          Cleanup and Departure

Volunteer

Signature Events are only made possible by the great volunteers who staff the event. The Speedway Signature Event is no exception; we always aim to have the best staff of volunteers at our event. 

We are currently seeking volunteers in the following areas:

  • Registration
  • Inspection
  • Field Resetters
  • Scorekeeper Referees
  • Skills Referees
  • Setup/Teardown

All head referees at the Speedway Signature Event hold previous experience from the World Championships and other Signature Events, State/Regional Championships, and local events. Judges will be unrelated to any participating teams. 

Those interested in volunteering can contact Julie Robbins ([email protected]).

We love our skilled and experienced head referees:

Afnan Ali - Virginia

KaBao McCarver - Tennessee

Spencer Yates - Kentucky

Emergency/Bad Weather Policy

In the event of any emergency or bad weather, we will post updates to Robot Events and email coaches. 

If your arrival will be delayed, please call or text (317) 985-5111 with your team number, and we will do our best to accomodate you. 

Refund and Payment Policies

If the Event Partner cancels the event: A full refund will be given.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend: No refunds will be given.

Payment should be received within three weeks of registration. Teams registered within a month of the event should pay upon registration. Teams who do not meet the payment deadlines will be moved to the waitlist. 

 

Date: 16-Nov-2023 - 17-Nov-2023
Dallara IndyCar Factory
1201 North Main Street
Speedway, Indiana 46224
United States

Travel Info

This event is held at the Dallara IndyCar Factory, one of the World's premier race car factories. The factory is located in Speedway, Indiana, just minutes away from the Indianapolis Motor Speedway. There are many hotels and restaurants throughout the Town of Speedway. 

Discounted Hotel Blocks

We have secured a limited number of blocks of hotel rooms that are close to Dallara. The following hotels are providing a discount for the attendees of the Speedway. The rates include free cancellation up to a certain date. Most hotels require cancellation 48 hours before arrival in order to receive a full refund. We have not stayed in all of these hotels, so please do your own research on amenities, hotel ratings, and proximity to Dallara in order to ensure you will be happy with your stay.  Most hotel blocks are being held until October 16th. 

La Quinta Inn by Wyndham, 2650 Executive Drive, Indianapolis, IN 46241

Distance from Dallara: 6.3 miles, 10 minutes
Rate: $119+tax
Beds: 2 Queen (Sleeps 4)
Reservation Link: http://www.wyndhamhotels.com/hotels/52857?checkInDate=11/15/2023&checkOutDate=11/21/2023&groupCode=CGVRC1

 

Holiday Inn Express and Suites

Distance from Dallara
Rate: $124+taxes
Beds: 2 Queen
Reservation Link: Please check back later


 

Webcast

The Speedway Signature Event is proud to live stream the entirety of the 2023 Speedway: Over Under. Link will be posted closer to the event. 

Day 1 Stream: https://www.youtube.com/watch?v=ABTOjA1PCnk 

Day 2 Stream: https://www.youtube.com/live/2mDeD7r55bY?feature=shared

 

https://www.youtube.com/live/2mDeD7r55bY?feature=shared

Judging Format

Hybrid judging format:

Engineering Notebooks will be reviewed in advance of the event by the Judges.  We believe this will allow the Judges to spend more time with the Notebooks and therefore better reward the awesome effort that teams put into their Notebooks.  We ask that all teams submit their Engineering Notebooks on RobotEvents NO LATER THAN 5:00 PM ON MONDAY, NOVEMBER 6, 2023.  

Team Interviews will be conducted in person in the pits on the days of the event.  All teams will be interviewed at least once, so be prepared to tell us why your robot is great!  Interviews should be around 10 minutes in length, so be sure to practice being concise and impactful.  Some teams may receive second interviews if the Judges need additional information. 

If you have any questions about the judging process, please email the EP and we will try to answer them.

Signature Event Early Bird Policy

  • All Signature Events will have a specific Early Bird Registration that is independent of all local/regional Early Bird systems
    • Each team starts the season with three (3) opportunities to register during the Signature Event Early-Bird period
      • An opportunity is taken away each time the team registers for a Signature Event, whether during the Signature Event Early-Bird period or Standard period
      • A Signature Event Early-Bird opportunity is not taken away if a team registers for a tournament hosted by their school or organization (where the team’s coach is the Event Partner)
    • Early Bird Registration will open 16 weeks before the event at 12:00PM EST
      • Note: Modifications to this may be made for events in August and September
    • Standard Registration will open 14 weeks before the event at 12:00PM EST
    • An Event Partner may register their own teams to their Signature Event during Signature Event Early Bird Registration no matter how many other Signature Events they are already registered for  
      • The Event Partner must be the Primary Contact for the teams they are registering