2023 Arizona VRC High School State Championship : Robot Events

2023 Arizona VRC High School State Championship

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This event is closed to registration because:

This event currently has no spaces available.
It is past the registration deadline.

General Info

Welcome teams! We are excited for you to attend the 2023 Arizona High School State Championship! Similar to last season, this will be a 2 day event. However, the agenda is a bit different, please see the agenda tab for details.

Qualifying for The 2023 VEX Robotics World Championship

Updated January 6th, 2023: This championship event will qualify 10 teams to the 2023 VEX Robotics World Championship:

Excellence Award (1)
Tournament Champions (2)
Robot Skills Champion (1)
Tournament Finalists (2)
Design Award (1)
Innovate Award (1)
Think Award (1)
Amaze Award (1)

New for this season, if a team double‑qualifies, the extra spot will be awarded to the next unqualified high‑school team who is ranked highest in the Robot Skills Challenge at the 2023 Arizona VRC HS State Championship. These do not include scores posted prior to the state championship. See the official Qualifying Criteria for more details.

Competition Fields Information:

The competition fields will use the metal competition field perimeter with the GPS Field Code V2 strips installed. Robot skills challenge fields will use the .portable competition field. The practice fields will also use the metal competition field perimeter with at least one field using the GPS Field Code V2 strips and one Portable field.

Concessions

Concessions will be offered at this event and we encourage you to take advantage of the food, drink and snacks throughout the day. For your convenience, teams will also be allowed to bring food in designated areas. Food and drink is not allowed in the gym or pits. Thank you for your cooperation.

Competition Preparation

This event is sure to be a fast-paced and exciting event. All teams should come prepared for competition. Here are a few steps that every team should take to ensure that they are prepared.

Review the rules and run through the inspection checklist about a week before the competition so that there is ample time for adjustments. The inspection checklist can be found on the Documents tab.
Check the official game manual and Q&As at robotevents.com for rule updates and changes.
Carefully read all of the information contained on this webpage and emails sent to participants/
Pack for the event the day before the day of departure. Here are a few items that you don't want to forget.
• Glasses
• Spare parts & tools
• Batteries, chargers, and a power strip
• Micro USB cable
• Laptop computer
• Engineering notebook
• Banners and other decorations for your team pit
• Giveaways if you have them
Ensure your robot brain has the latest version of the firmware.
Review the descriptions and criteria for the awards that are being given during the tournament.
Prep for your interviews with the judges. Check the awards tab to see what awards will be given during the tournament.

Participation and Consent Form

Consent forms are required for all students, mentors, and coaches on a VRC teams. Consent forms are now done online one time and are good for the entire season at all REC run events.

Grade Level: High School

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging

Eligible Teams:

Event Dates & Locations

Date: 10-Mar-2023 - 11-Mar-2023

Venue/Location:

Desert Ridge High School
10045 East Madero Avenue
Mesa, Arizona 85209
United States

Contact Information

You must login to contact this Event Partner

Agenda

Thursday:
• 4:00pm: Pre-event set up, if you can volunteer to help, we would really appreciate it! Sign up to help here: https://forms.gle/qKTVDbUEwjTWHzGu6
• 9:00pm: Venue closes

Teams who help set up the event will be allowed to practice on the official competition and skills fields on Thursday.

Friday:
• 10:00am: Doors open
• 10:15am: Volunteer Meeting in gym atrium
• 10:30am: Inspection begins, skills matches begin
• 12:30pm: Coaches meeting in gym atrium
• 1:15pm: Inspection deadline, skills matches pause
• 1:45pm: Opening ceremony and team meeting
• 2:30pm: Qualification matches begin, skills matches resume
• 6:00pm: Qualifications matches pause, skills matches pause
• 6:15pm: Venue closes

Saturday:
• 7:30am: Doors open
• 7:45am: Volunteer meeting for new volunteers in gym atrium
• 8:15am: Opening ceremony and team meeting
• 8:45am: Qualification matches resume, skills matches resume
• 12:00pm: Lunch, qualification matches pause
• 1:00pm: Qualification matches resume
• 2:45pm: Qualification and skills matches end for the event
• 3:00pm: Alliance selection
• 3:30pm: Elimination tournament and awards ceremony

Volunteer

We need many volunteers to make this event possible! There are a variety of positions to fill. To sign up, please fill out the volunteer sign-up form and share!

Direct link: https://forms.gle/bPVDvG9jhRzrHYnx8

Emergency/Bad Weather Policy

As we are in Arizona, it is extremely unlikely the event will be cancelled due to weather. If an emergency occurs, we will notify everyone registered the tournament is cancelled.

Refund and Payment Policies

No refunds will be given.

Webcast

This event will be livestreamed on 18x18az's YouTube channel.

Judging Format

Team interviews will be conducted in-person at the Event. Engineering notebooks will be submitted upon check-in on Friday.

3-4-23 Email To Teams

Teams,

Congratulations on qualifying for the 2023 AIA Robotics State Championship! We are excited to see your robots in action! Please read this entire email as it contains important information to ensure you have a great experience at the state championship. Share this email with anyone attending or interested in attending.

1. Code of Conduct

Coaches, please ensure you have reviewed the REC Foundation’s Code of Conduct with your students prior to the event. You can find the Code of Conduct here: https://roboticseducation.org/documents/2019/08/recf-code-of-conduct.pdf/

If a Team or any of its members (Students or any Adults associated with the Team) are disrespectful or uncivil to event staff, volunteers, or fellow competitors, they may be Disqualified from a current or upcoming Match. Team conduct pertaining to the Code of Conduct may also impact a Team’s eligibility for judged awards. Repeated or extreme Violations of the Code of Conduct could result in a Team being Disqualified from an entire event, depending on the severity of the situation.

If you believe the Code of Conduct has been violated at the event, please report it to the Event Partner, one of the two Head Referees, and/or one of the REC Foundation staff members at the event. Coaches will have the opportunity to meet and ask questions to these individuals during the coaches meeting.

2. No food or drink inside and stay tidy

Food and drink are not permitted inside the pits or competition area. Water is allowed. Please enjoy food outside or in the gym’s atrium. There are also many picnic tables outside where teams can have lunch.

Concessions will be available in the gym’s atrium for purchase.

Please help keep the school clean by keeping your pit area tidy and disposing of garbage.

3. Agenda

School is still in session until 11:20am at Desert Ridge High School, so please ensure there is a member of your team watching your pit table.

4. Travel, parking, check-in location

Please park in the student parking lot on the south side of the school. Please have the team’s coach check-in, which will be located at the entrance of the atrium. Please have your engineering notebooks ready to submit at time of check-in on Friday. Notebooks will not be accepted on Saturday.

As school is still in session on Friday until 11:20am, the parking lot will be very full until that time. We ask if it is possible for your team to carpool on Friday to reduce the number of vehicles in the parking lot, it would be greatly appreciated.

Address:
Desert Ridge High School
10045 East Madero Avenue
Mesa, Arizona 85209

5. Coaches, please pre-inspect robots

Inspection is open from 10:30am to 1:15pm on Friday. To ensure inspection goes smoothly the day of the event, we ask the coach of each team to pre-inspect your student’s robot to ensure it meets all the robot inspection rules. You can find the official inspection sheet and inspection addendum that helps catch commonly missed items below:

VRC Spin Up Inspection Sheet: https://roboticseducation.org/documents/2019/05/vrc-robot-inspection-checklist.pdf/
VRC Spin Up Inspection Addendum: https://docs.google.com/document/d/1KPH7yD33wm70dquw3aa4skuObl_23WNpbgARQ4frJKg/edit?usp=sharin

6. Complete the REC Foundation consent form
If you have not already completed the online consent forms for this season, please make sure you do so for each student on your team. Instruction on how to complete the consent forms can be found here: https://www.roboticseducation.org/documents/2018/03/participant-release-form.pdf/

7. Event set-up

4pm-9pm on Thursday, March 9th is event set up. If you can volunteer to help, we would really appreciate it! Sign up here: https://forms.gle/qKTVDbUEwjTWHzGu6

When the event is fully set up, only teams who help set up the event will be allowed to practice on the official competition and skills fields on Thursday. Teams must check in with the Event Partner or Head Referee to be able to practice. Teams that show up after 6pm to set up will have missed majority of set up and will not be able to practice

8. Webcast

The event will be broadcasted on 18x18az's YouTube channel.

Day 1 link: https://www.youtube.com/live/pRbQ6OPYrdI?feature=share
Day 2 link: https://www.youtube.com/live/UISp-K--jOc?feature=share

9. 10 teams will qualify for the 2023 VRC World Championship

The following awards will qualify your team for the 2023 VRC World Championship.

Excellence Award (1)
Tournament Champions (2)
Robot Skills Champion (1)
Tournament Finalists (2)
Design Award (1)
Innovate Award (1)
Think Award (1)
Amaze Award (1)

New for this season, if a team double‑qualifies, the extra spot will be awarded to the next unqualified high‑school team who is ranked highest in the Robot Skills Challenge at the 2023 Arizona VRC HS State Championship. These do not include scores posted prior to the state championship. This is why it is vital to run skills matches at the state championship as you can qualify for the world championship.

It is important for teams to get their skills matches completed early. There will be two dedicated skills fields open from 10:30am-6:00pm on Friday (briefly closing for opening ceremonies) and from 8:45am-2:45pm on Saturday.

Do not hesitate to reach out with any question if you have any. Good luck teams!!!

Student Centered Policy VRC

Code OF Conduct VRC

Attending a VRC Tournament

Game Manual VRC

Inspection Checklist VRC

Partcipant Release Form

Guide to Judging

Qualifying Criteria

2022-2023 VRC Spin Up One Pager

Smart Field Control for Teams