Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

VRC, DVHS Robotics 12th Annual Tournament, In-Person, with Standard Judging

Date
29-Oct-2022
Event Code
RE-VRC-22-9407
Program
VEX Robotics Competition
Event Type
Tournament
Event Format
In-Person
Capacity
50
Spots Open
4
Event Region
California - Region 2
Max Registrations per Organization
10
Standard Registration Opens
5-Sep-2022 20:00 EDT
Registration Deadline
15-Oct-2022 20:00 EDT
Price
$160.00
This event is closed to registration because:
  • This event has reached capacity. Teams on waitlist may still be added.
  • It is past the registration deadline.

General Info

If you are interested in joining the tournament (5 spots currently open), please email adarshsheth@dvhsrobotics.com ASAP.

 

Review the infomation sheet at bit.ly/dvrt22-info

  • Contains links to all information
  • Summarizes important things to know

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Venue Information

Map: bit.ly/dvrt22-map

Field Distribution:

  • 3x match fields (main gym)
  • 2x practice fields (aux gym)
  • 1x skills fields (dance room)

 

Arrival

Upon arrival, please be sure to check in at the front desk to submit your VEX Participation Release forms (only the online form is accepted) and receive your tournament packet. After checking-in, you should find your pit (bit.ly/dvrt22-pits), which will be located in the aux gym this year, and have your robot inspected (in the main gym) as soon as possible. In order to compete, your robot must meet all VEX legal standards and pass inspection. Check-in and inspection will begin at 7:30 am and end promptly at 8:15 am (any team not checked-in and inspected by 8:15 am will be removed from the team list). We would like to remind you that check-in and inspection closes at 8:15 am, as we must make match schedules as early as possible. If your team is running late, you MUST email adarshsheth@dvhsrobotics.com or you will be removed from the tournament. All engineering notebooks will be collected for judging when the robot has completed inspection and will be returned around the end of the tournament (online notebooks may be submitted via robotevents as well). Here is our concessions menu and pizza pre-order form (due by 11:59 pm on 10/22). Keep note that prices for pizza pre-orders raise on 10/20.

 

Queuing

Our tournament this year will be using queue runners to inform teams FOUR matches ahead of time, to account for the walk from the pits to the fields (from the aux gym to the main gym). Thus, teams will arrive TWO-THREE matches before their match and be placed “on deck”. Once that match is complete, the team will be moved up to “standby” (one match before the team’s match). Then they will be moved onto the field when ready. If the team is not ready, cannot be found at their table, or does not show up to the queue tables, the match WILL be run without them. We require that each team has at least one person stay at their pit to make sure that the team knows when they have to queue.  We want to make it clear that NO team will be allowed to replay matches for any reason other than field and/or technical problems.

 

Match Disputes

Referees will determine the score of matches right after they end using rules provided by the most current version of the game manual. Teams will be provided UP TO 5 minutes for match disputes. After that, the score will immediately be finalized by the referee and teams will need to move their robot off of the field. Failure to comply with the 5 minute limit will result in team consequences.

 

Judging

This year, we will have teams sign up for judge interviews throughout the tournament. It is up to the team to schedule a slot for their team interview. More information about interviews and engineering notebooks can be found under "Judging".

 

Contact

Contact adarshsheth@dvhsrobotics.com for any questions or concerns. Visit dvhsrobotics.com/tournament for links to other resources.

 

Please note: all events will receive state championship award bids based on the REC Foundation Qualifying Criteria. As such, this event must meet all requirements for a Qualifying Event to receive bids for the state championship released in August 2022.


Grade Level: All

Skills Challenge Offered: No

Judging Format: All In-Person Judging

Eligible Teams:

Event Dates & Locations

Date: 29-Oct-2022

Venue/Location:
Dougherty Valley High School
10550 Albion Road
San Ramon, California 94582
United States

Contact Information

You must login to contact this Event Partner

Agenda

 

Tentative Agenda **subject to change**

Time                                   

Event

6:00 AM

Doors open for volunteers

7:30 AM

Check-in, inspection, pits, practice field (1), and concession stands open for teams. Any team not checked-in and inspected by 8:15 am will be removed from the team list.

8:30 AM

Drivers meeting starts

9 AM - 12 PM 

Qualification matches and skills begin

12 - 12:30 PM

Lunch break

12:30 - 4 PM

Qualification matches and skills continue

4:30 PM

Alliance selection

5 - 7 PM

Elimination matches take place (tentatively 16 alliance elimination)

7 - 7:30 PM

Awards ceremony

Volunteer

If you're interested in judging or refereeing for our tournament, please contact adarshsheth@dvhsrobotics.com.

Emergency/Bad Weather Policy

As our tournament is held entirely inside our gyms, we will be protected from most weather. However, in the case of bad weather conditions or possible cancellations, please check here on robotevents.com where updates about the event status will be posted as needed. Event Partners will also make every effort to reach teams directly in case of an emergency. Make sure your team contact information is up to date in your robotevents.com account, as this is the information that will be used to contact your team.

Refund Policy

All payments must be made by Saturday, October 15th. Any teams who haven't paid by then will be placed onto the waitlist.

 

To encourage teams to fully prepare and field a robot for their registration spot, refunds will be available only to teams that cancel 2 weeks before the event date. Therefore, any cancellations after 10/15 will not qualify for a refund.

*The registration contains a $5 RobotEvents processing fee that is not refundable

Health and Safety Policies

To minimize exposure to COVID-19, we will be following Contra Costa Country health guidelines and abiding by the rules set forth by Dougherty Valley High School. More information will be posted here shortly.

Webcast

Webcast information will be added soon.

Judging Format

  • All In-Person Judging - the Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams may submit a physical copy of their notebook by 8:15 on 10/29 or submit digital (through your robotevents account) by 11:59 on 10/27. Late notebooks will not be accepted.
    • Teams will need to sign up for a judging interview slot at the help desk by 9 am. More information to be added soon.
  • https://bit.ly/judging-rubrics
  • https://bit.ly/inspection-rubric

 

 

 

 

 

 

 

 

 

 

bit.ly/dvrt22-map

Event Venue Map