Agenda

Friday, November 18, 2022

8:00 AM                           Gates Open, Registration, Inspection, and Practices Fields Open

9:30 AM                           Opening Ceremony

10:00 AM                         Drivers to Pit Lane (Drivers Meeting)

10:30 AM - 12:30 PM      Green Flag (Qualifications Matches Begin)

12:30 PM - 1:30 PM        Pit Stop for Lunch

1:30 PM - 4:30 PM          Qualifications Matches

Speedway Challenge

4:00 PM - 7:00 PM          Indy500 Racing Simulators Open

4:30 PM - 7:00 PM          Pit Stop Challenge Opens

7:00 PM                           Red Flag (Facility Closes)

Saturday, November 19, 2022

8:00 AM                           Gates Open, Practice Fields Open

8:30 AM - 12:15 PM        Qualifications Matches

12:15PM - 1:15 PM         Pit Stop for Lunch

1:15 PM - 3:15 PM          Qualifications Matches

3:30 PM - 3:45 PM          Alliance Selection

4:00 PM - 5:30 PM          Eliminations and Final

5:30 PM - 6:00 PM          Awards Ceremony at Dallara Winners Circle

6:00 PM - 7:30 PM          Cleanup and Departure

Volunteer

Signature Events are only made possible by the great volunteers who staff the event. The Speedway Signature Event is no exception; we always aim to have the best staff of volunteers at our event. 

We are currently seeking volunteers in the following areas:

• Registration
• Inspection
• Field Resetters/Field Reset Managers
• Referees
• Judges
• Skills Referees
• Setup/Teardown

All senior referees and most judges at the Speedway Signature Event hold previous experience from the World Championships, CREATE U.S. Open Championship, various other Signature Events, State/Regional Championships, and local events.

Those interested in volunteering can contact Volunteer Coordinator Julie Robbins (julie.robbins@sbcglobal.net).

Emergency/Bad Weather Policy

In the event of any emergency or bad weather, we will post updates to Robot Events and email coaches. 

If your arrival will be delayed, please call or text (317) 590-7839 with your team number, and we will do our best to accomodate you. 

Refund Policy

Refunds are handled on a case-by-case basis. Please contact the event administrators with questions or concerns.

Health and Safety Policies

All attendees will be required to follow all required local, state, or federal guidelines regarding COVID-19 safety procedures, social distancing, and best hygiene practices. We will continually assess any changes that would be required to the event. 

At this time, Marion County does not require masks, proof of a negative test, or proof of vaccination. Information regarding COVID-19 vaccination can be found here.

Other resources:

• Indiana COVID-19 Dashboard
• Marion County Public Health Department COVID-19 Information
• Town of Speedway, Indiana

Travel Info

This event is held at the Dallara IndyCar Factory, one of the World's premier race car factories. The factory is located in Speedway, Indiana, just minutes away from the Indianapolis Motor Speedway. There are many hotels and restaurants throughout the Town of Speedway. 

Discounted Hotel Blocks

We have secured a limited number of blocks of hotel rooms that are close to Dallara. The following hotels are providing a discount for the attendees of the Speedway. The rates include free cancellation up to a certain date. Most hotels require cancellation 48 hours before arrival in order to receive a full refund. We have not stayed in all of these hotels, so please do your own research on amenities, hotel ratings, and proximity to Dallara in order to ensure you will be happy with your stay.  All room blocks are being held until October 17th unless otherwise noted. 

Wingate by Wyndham, 5797 Rockville Road, Indianapolis 46224

Distance from Dallara: 2.5 miles, 7 minutes
Rate: $89+tax 
Beds: 2 Queen 
Reserve by phone or email: 317-296-6297, wingateindyairport@yahoo.com (Ask for Liz and mention the Speedway Signature Event.) 
Reserve by: November 3rd

Courtyard by Marriott, 6315 Crawfordsville Road, Speedway, IN 46224 

Distance from Dallara: 2.5 miles, 5 minutes
Rate: $149+tax / $159+tax
Beds: 2 Queen / King and Sleeper Sofa
Reservation link: Click here 

Comfort Inn, 8229 E. US Hwy 36, Avon, IN 46123 

Distance from Dallara: 8.6 miles, 16 minutes
Rate: $135+tax
Beds: 2 Queen
Reservation link: Click here
Or reserve by phone: 317-860-5256 (Mention “VEX Robotics”.)
NOTE: The reservation link only allows you to check in on the 17th and check out on the 20th. If you prefer different arrival or departure dates, you will have to call. 

Microtel Inn by Wyndham, 5815 Rockville Road, Indianapolis, IN 46224

Distance from Dallara: 2.5 miles, 6 minutes
Rate: $99+taxes
Beds: 2 Queen
Reserve by phone: 317-247-9703 (Mention “VEX Robotics”. Rate approved by Katherine.)

La Quinta Inn by Wyndham, 2650 Executive Drive, Indianapolis, IN 46241

Distance from Dallara: 6.3 miles, 10 minutes
Rate: $119+tax
Beds: 2 Queen
Reserve by phone: 317-244-8100 (Mention the Speedway Robotics Event. Rate approved by Mark Patel.)

La Quinta Inn by Wyndham, 5316 W Southern Avenue, Indianapolis, IN 46241

Distance from Dallara: 4.4 miles, 10 minutes
Rate: $99+tax
Beds: 2 Queen
Reserve by phone: 317-247-4281 (Mention the Speedway Robotics Event. Rate approved by Mark Patel.)
NOTE: This hotel has just two floors and hence does not have any elevators.

Webcast

The Speedway Signature Event is proud to live stream the entirety of the 2022 Speedway: Spin Up event.

Day 1 Stream: https://youtu.be/bCYz_wde3qM

Day 2 Stream: https://youtu.be/Drug3SP6my0

Judging Format

EDIT SEPTEMBER 28, 2022:

We have finalized the hybrid judging format as follows:

Engineering Notebooks will be reviewed in advance of the event by the Judges.  We believe this will allow the Judges to spend more time with the Notebooks and therefore better reward the awesome effort that teams put into their Notebooks.  We ask that all teams submit their Engineering Notebooks on RobotEvents NO LATER THAN 5:00 PM ON THURSDAY, NOVEMBER 10, 2022.  

Team Interviews will be conducted in person in the pits on the days of the event.  All teams will be interviewed at least once, so be prepared to tell us why your robot is great!  Interviews should be around 10 minutes in length, so be sure to practice being concise and impactful.  Some teams may receive second interviews if the Judges need additional information. 

If you have any questions about the judging process, please email the EP and we will try to answer them.