Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

Mecha Mayhem Signature Event Presented by Encore Canada | HS & MS Blended

Date
3-Feb-2023 - 5-Feb-2023 Add to Calendar
Event Code
RE-VRC-22-7800
Program
VEX Robotics Competition
Event Type
Tournament
Event Format
In-Person
Field Control System
N/A
Capacity
120
Spots Open
15
Event Region
Alberta/Saskatchewan
Max Registrations per Organization
20
Standard Registration Opens
15-Jun-2022 23:59 EDT
Registration Deadline
21-Jan-2023 01:59 EST
Price
CA$300.00

A maximum of 75% of team registrations can be from any one event region

Region Maximum % # Spots Allowed # Spots Remaining
Alberta/Saskatchewan 50% 60 -6
This event is closed to registration because:
  • It is past the registration deadline.

General Info

Welcome to the First Signature Event in Canada!

This VRC Spin Up Event will be held at the home of the Calgary Stampede in the BMO Convention Center.

Event Trailer: https://www.youtube.com/watch?v=A6O95G4pBgk&ab_channel=210YRobotics

Join the official Event Discord! https://discord.gg/fMJSW3Jv4n

WATCH THE EVENT HERE:

Prairies Divison (Opening & Closing Ceremonies):​https://www.youtube.com/watch?v=loDtdgFKv18/

Rockies Division: https://www.youtube.com/watch?v=9fq5zeY0D8k 

*NOTE* TRAVEL TO CANADA NO LONGER REQUIRES PROOF OF VACCINATION

This is subject to change from the Canadian Government. If they change, we will notify all members immediately.

*Note* When registering for the event, select "Pay Later" an email will be sent afterwards on how to pay

About the Event

As the first Signature Event in Canada, we welcome all to experience the Canadian and Calgary culture. We aim to bring the best teams from all over Canada and the World to compete and to prepare students for their own State/Provincial Championships and the World Championship. The event setup is very similar to the World Championships and will provide the teams with a great experience of high-level competition!

Please note that this event is a 3-Day event. Check the Agenda tab for more information.

Event Merchandise

Customize t-shirts and hoodies just like at the World Championships! Put your team number, personal motto, or alternative designs. Visit the affodrable merchandise store here: https://stores.inksoft.com/mechamayhem/shop/home

Qualification to the VEX VRC World Championships

This event includes four spots for the 2022-23 Spin Up World Championships.

The awards that qualify for the World Championships are:

2x Tournament Champions

1x High-School Excellence

1x Middle-School Excellence

Complimentary Shuttles and Hotel Discounts:

Please check the travel tab for hotel discounts ($99/night)

Shuttles will be provided from hotels to the venue.

Competition Preparation

This event is sure to be a fast-paced and exciting event. All teams should come prepared for the competition. Here are a few steps that every team should take to ensure that they are prepared.

1. Review the rules, the code of conduct, and run through the inspection checklist

2. Check the Vex Forum and the Q&A for official rule updates and changes.

3. Carefully read all of the information contained in this tournament posting

4. Review the descriptions and criteria for the awards that are being given during the tournament. 

5. Prep for your interviews with the judges. Check the awards tab to see what awards will be given during the tournament.

6. Ensure that you have the latest version of firmware.

7. Bring your own power expander

If you're interested in being a volunteer for the event, please register here: https://forms.gle/hxc8UMCK1LHoPP9PA

Spectator Registration:

If you would like to attend the event as a spectator, please fill out this event form here.

Local Attractions:

Calgary is located in the center of Alberta and has several attractions for teams, students, and parents to enjoy while here:

Nitro RX is happening during the event! Learn more about the event here.

- We are only 1 hour away from Banff National Park and Lake Louise

- Visit the Telus Spark Science Center, Heritage Park Historical Village, The Calgary Zoo, and the Glenbow Museum. All of which are within a 30 minute drive from the tournament center.

- Visit the Royal Tyrrell Museum (2 hour drive) and see one of the largest paleontology museums in Canada

- Visit the Icefields and see the glaciers in the Rockies (2 hour drive)

 

This is a BLENDED MS and HS event.


Grade Level: All

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging

Event Dates & Locations

Date: 3-Feb-2023 - 5-Feb-2023

Venue/Location:
BMO Centre Halls BC
20 Roundup Way SE
Calgary, Alberta T2G 2W1
Canada

Contact Information

You must login to contact this Event Partner

Agenda

The agenda is tentative to change. Check back often to make sure you are updated!

Last Updated: Jan 26, 2022

All teams will have 1 practice match and 10 qualification matches.

FRIDAY, Feb - 3
5:00 pm - Doors Open, Check-in, Inspection, Skills Runs
9:00 pm - Doors Close

SATURDAY, Feb - 4
7:00 am - Doors Open & Inspections
8:30 am - Driver Meeting & Opening Ceremony
9:15 am - Practice Matches Start, Skills and Judging Open
10:30 am - Qualifications Start
12:00 pm - Lunch Break
1:00 pm - Qualifications Resume
6:30 pm - Qualifications Finish for the day
7:00 pm - Doors Close

SUNDAY, Feb - 5
7:00 am - Doors Open
8:15 am - Qualifications resume
11:00 am - Qualifications finish, Alliance selection
11:30 am - Lunch break
12:30 pm - Eliminations begin
2:30 pm - Division finals, Overall finals
3:00 pm - Awards & Closing Ceremony
5:00 pm - Cleanup
 

Volunteer

Interested in joining the team?  We are always looking for volunteers to join the crew to help with inspections, run skills, reset fields, or help with match queuing! 

Sign up here: https://forms.gle/hxc8UMCK1LHoPP9PA

Volunteers will get a T-Shirt and free lunch for the days they volunteer for.

Emergency/Bad Weather Policy

In the event of extreme weather and the Alberta Government has deemed activities unsafe, we will cancel the event or change the agenda to account for any lost days. Due to fixed costs for this Signature event, any refunds will be allocated after all event expenses have been taken care of.

Calgary is known for its bizarre weather! Make sure you pack and dress appropriately!

 

Refund and Payment Policies

Refunds will only be issued if the event is cancelled due to weather or health-related orders from the Alberta Government. Due to fixed costs for this Signature event, any refunds will be allocated after all event expenses have been taken care of.

Health and Safety Policies

Restrictions are subject to change based on the Alberta Government. If any updates happen, we will assess accordingly and provide you guys with an update as soon as possible.

 

We will NOT require proof of vaccination from the students

All students under the age of 18 will NOT be required to show proof of vaccination.

All coaches, staff, volunteers, and audience members are NOT required to show proof of vaccination.

 

Facemasks are not mandatory but Strongly Recommended.

 

We will be doing our best to separate teams into their respective cohorts with appropriate spacing. Everyone will be encouraged to socially distance when possible and hand sanitize frequently.

 

 

Date: 3-Feb-2023 - 5-Feb-2023
BMO Centre Halls BC
20 Roundup Way SE
Calgary, Alberta T2G 2W1
Canada

Travel Info

Venue Location

The Venue for the event is the BMO Centre, Halls A & B

20 Roundup Way SE, Calgary, AB T2G 2W1

Parking

Parking can be found right next to the venue, it is $15 for full-day parking.

Hotels

We have finalized our hotel discounts!

We strongly recommend booking with us because the hotel will have an arena for teams to use/scrim in its conference room.

ONLY SINGLE ROOMS AVILALBE NOW: The registration link for Sandman ($99/night) can be found here: https://reservations.sandmanhotels.com/113056?groupID=3627090#.

If you would like a room with more space, we also offer large suites at another hotel. The practice arena will also be provided at this location.

STILL PLENTY OF DOUBLE QUEEN ROOMS AVILABLE: The registration link for Sheraton ($149/night) can be found here: https://www.marriott.com/events/start.mi?id=1664472825808&key=GRP

 

Both hotels are a similar distance to the venue (around 2 km away). They have their own benefits.

Sandman is cheaper and is in the heart of downtown Calgary. It's also right next to the train line, where there is free transportation through all of downtown. There is also free parking and breakfast at this location.

Sheraton has much bigger rooms and is next to one of the biggest malls in the city.

Webcast

Prairies Divison (Opening & Closing Ceremonies):​https://www.youtube.com/watch?v=loDtdgFKv18/

Rockies Division: https://www.youtube.com/watch?v=9fq5zeY0D8k 

 

Judging Format

In-Person Judging

In-Person Judging will be used this year. Judges will roam around during the competition to interview teams. All teams will have the opportunity to be interviewed at least once during the duration of the event.

 

Engineering Notebook

ALL teams are strongly encouraged to submit a digital engineering notebook.  These will be reviewed via a digital copy you can submit to your Team Account on RobotEvents.com. These are due by Jan 20, 11:59 PM MST SHARP

 

Payment

Since RobotEvents cannot accept payment for Canadian events, we have several payment options.

ALL PAYMENTS MUST BE RECEIVED 2 WEEKS AFTER REGISTRATION OR ELSE YOU WILL BE MOVED TO THE WAITLIST

 

Interac E-Transfer

Please E-Transfer to the email address: [email protected]Please list your team number in the notes of the payment 

Online Payment

Please click here for the online payment link. (Make sure you select the correct quantity if you are registering multiple teams)

Mail-In Cheque

Please send the cheque to the following address (Addressed to Western Mechatronics Association):

Western Mechatronics

820 10 St SW Unit 3

Calgary, Alberta, Canada

T2P 2X1

Email Updates

This tab is for email updates sent out to coaches and teams in the months prior to the event.

Mecha Mayhem January Update:

 

Dear Coaches, Teachers, and Teams,

 

There is only one month until the event! This is going to be a final update containing a lot of important information about the event. Please make sure to read through the entire email.

 

Arrival and Check-In:

When teams arrive at the venue, please make sure to send a representative to the check-in table to pick up important information about the event. Documents such as schedule, event map, pit location, etc. When you check in, we’ll also give teams their Mecha Mayhem Medals.

 

Once you’ve checked in, make your way to your team pit. Each team gets their own 10’x10’ booth, similar to the World Championships. The pits are labelled, and you are NOT allowed to trade with other teams. Furthermore, you are not allowed to remove any of the pipes or drapes for structural safety reasons. However, you are welcome to decorate your pits, hang up banners, etc.

 

Teams can arrive at the venue anytime after 5:00 PM on Friday, February 3, for inspection, and skills attempts.

 

Make sure to check the schedule on Robot Events, as we are constantly updating it.

 

Important Notes:

  • Each team pit will be provided with an outlet. Teams are expected to bring their own power expanders for their pits. In the event that you didn’t bring one, you can rent one from the BMO Centre at a rate of $15 CAD each.

  • Matches are running on a quick cycle time. Please make sure that you pay attention to the current match and line up at the queue tables at least 4 matches before. We will start without you if you do not show up to your match!

  • All teams will get 3 attempts for driver skills and 3 attempts for programming skills. Please try to complete them early on in the tournament. We expect the lineup to be longer near the end as teams rush to get their runs in.

  • Please treat all fields, especially the ones at the hotels, with respect. Please don’t take any discs from the fields.

  • Please make sure your VEXOS firmware is up to date and your team number is added to the brain. Follow the RECF-KB for more information.

  • Make sure to read the previous email updates on Robot Events here if you’ve missed a previous update. They are under the “Email Updates” tab.

  • The event layout map is now available! Check it out here.

Call for Volunteers:

We still need some more volunteers to help make the event a success. Volunteers will get complimentary t-shirts, lanyards, and lunch. Sign up to volunteer here: https://forms.gle/HWj7qFAgKMgqohof7.

 

Without volunteers, this tournament wouldn’t be possible, so a massive thanks to all of them!

 

Shuttle Service:

We have a complimentary shuttle service running between the hotels (Sandman Signature & Sheraton Suites) and the BMO Centre. The buses will run with the following schedules:


 

Friday, Feb 3.

Saturday, Feb 4.

Sunday, Feb 5.

BMO Centre <-> Hotels

 

8:00 PM - First Departure

 

10:30 PM - Final Departure

Hotels <-> BMO Centre

 

6:00 AM - First Departure

 

8:15 AM - Final Departure

 

BMO Centre <-> Hotels

 

6:00 PM - First Departure

 

8:00 PM - Final Departure

Hotels <-> BMO Centre

 

6:00 AM - First Departure

 

8:00 AM - Final Departure

 

BMO Centre <-> Hotels

 

4:00 PM - First Departure

 

6:30 PM - Final Departure


 

PLEASE NOTE: If you require a shuttle to the Calgary Airport, please let Justin know beforehand. We will try our best to accommodate your requests, but we cannot guarantee that we can provide a shuttle. (Uber and other Taxi services are available in Calgary if needed)

 

Customizable Merchandise:

The website for customizable merchandise is now up and live! Order online to skip the line or visit the booth in person at the venue. All proceeds go to support the event and future signature events.

 

Visit the store here: https://stores.inksoft.com/mechamayhem/shop/home.

 

Last Minute Referral Bonus:

There are a final few spots left at the tournament. If you refer any teams, we can provide both them and your team with a $50 discount on the registration fee. Please send an email to Justin if you are interested in referring a team.



 

We are so excited to welcome you to Canada’s first Signature Event! Please don’t hesitate to contact me if you have any questions or concerns about the event, travel accommodations, event shuttles, or anything in general.  


 

December Mecha Mayhem Email Update:

We are just under two months until the event! As such, we have some more exciting updates about the Mecha Mayhem Signature Event. Please make sure to read the entire email, as we cover a lot of important topics related to the event.

 

In this email, we’ll cover a wide range of topics, starting with event agenda changes and the parking situation, drop-off/loading dock usage, and event parking in general. We’ll describe our special anodized metal and customizable merchandise offerings. We’ll finish the email with details on overall event accessibility, changes to the judging format, and a more in-depth look at the trophies and medals.

 

Agenda changes:

With a lot of teams needing to catch afternoon/evening flights on Sunday, February 5, we have made some slight changes to the schedule to ensure that you’ll be able to get to your flight on time. Please check the agenda again on RobotEvents.

 

Event Parking & Loading Dock:

The venue that we are using for the event, the BMO Centre, has a special complimentary loading dock for teams to unload their robots, tools, and boxes in a quick, easy, and efficient manner that is close to the convention halls. This will be offered on Friday between 3:00 PM and 8:00 PM. For the teams that want to make modifications and fixes to their robots overnight/during the competition, you can bring your robots in/out of the venue through the normal entrance. The loading dock is provided for your convenience and can accommodate any car/shuttle size, but you don’t have to use it if you don’t want to. If you are interested in using the loading dock, please register a time block here with the code: MEC346

 

For standard event parking, the price is $15 CAD/day, and it provides multiple entries. To get a parking pass, simply visit the event concierge after you park, and the staff will provide you with a day-use parking pass. Parking areas are in lots 10 and 11

 

Anodized Metal:

Represent your team colors by purchasing some anodized metal at the signature event! We are pleased to announce that we will offer anodized c-channels (halfcuts, 2-wide, 3-wide, and 5-wide) in several colors. The prices are all in CAD and are the cheapest available from any vendor. If you are interested in anodized metal, please visit our website, where you can purchase and pick-up at the venue. Please note that the anodized metal cost includes the cost of new metal + anodizing cost. Anodized metal will not be available for purchase at the event; we will only take orders online.

 

Customizable Merchandise:

Show that you attended Canada’s first VEX Signature Event with our customizable merchandise. We offer t-shirts and hoodies for teams and spectators to purchase online and in person! Customize your merchandise with different colors, graphics, and team numbers. All for prices that are 50% cheaper than at the world championship!  The online store will be up soon on the RobotEvents website, but in the meantime, we have some sneak peeks at some of the designs you can put on your hoodies/t-shirts below.

S-fjXFw9i-GTs6gMIB8sqhHkScAJ37gYP6k9uBxCeLZMCQGMIFzQnG3gEc1RPhUDAwui719luHRc8EXK9rJjNmQM9P_xXyR9XGHLDMvm4JDiGXOqq6njtTuLLuV_gNHmfDlTcXHu18MoAq92dp9DyKVBmLSu1003tPS7j9QNJnnSbA60tI41wvjI_Q7CPAhZAy5BG7FqLTejCFUgbOVQKVg9WOpL7IH2UUhyB6OxwqC_-CZLESdDvUHaVivZ8zO88kzLpU7UfWsmEgM-OayXTmBI_ccLY8wznm8oo2Ax1E2PvDlSibQsAGvM6QLauZXKR687PhCH88x9YG0qKmix-lMyafatpvQZopz43AjWYWBWe_DpojzTYEObX01w

Event Accessibility:

We’re happy to announce that the event is fitted with a wide range of accessibility options for people in wheelchairs, walkers, and other mobility requirements. Food options for all diets, gluten-free, vegan, vegetarian, etc., will be available at the different food trucks located at the venue. Appropriate and sustainable waste disposal and complimentary water stations will also be set up throughout the event. In addition, there will be washrooms that are gender-inclusive. If your team requires any additional accessibility, please let us know! We would be happy to be as inclusive and accessible as possible.

 

Judging Format Changes:

Previously, we had remote judging for teams to sign-up for. However, we are announcing that all judging will be done in person at the event with roaming Judges. This ensures that all teams will have a fair chance at showcasing their latest robot designs. Notebooks will be due on January 20 at 11:59 PM MST. We will not be accepting physical notebooks for this tournament. Make sure that you submit your notebook on RobotEvents!

 

Trophies and Medals:

To finish off, if you haven’t seen the trophy design for the event, we’ve included a short video of it. These will be awarded to teams for each of the 17+ awards offered at the event. Some of our sponsor booths from local post secondaries and tech companies will also be giving out custom awards, so we recommend you visit them for a chance to win as well!

 

Finally, to commemorate this capstone event, we will provide every attending team with a set of custom Mecha Mayhem lanyards and medals.

 

aoqElvTEIS9o_u2e7-Sowt_fwtrOJn2poEUG6lTB7eJ3FSuCO5zMBxIgTF92hSdFAu5z4TsjRO9cMrQsGlWnl43Rki6Lbv-GFrM7eT5b47R3tjUVaJJqdTrwutXDOz_4XX-hUWeyQJ6wSOfax1rjEbDut-N6-vlJnrIGqjoxmp2g5ymgfBRYQAMpSf9bJAK8UsmWC-M_6vVspxvAQLvlQ62Qe2DlDOa7AbF9ZHsTSMIhvSZxbvBOErhP0lzz3DaMmbXVr1Fmd-i1pwQlT5qWz7HurpdlG5CkdQfTmzMghddPClfUJeS4h1a1wS2JP74lCCoTduReyyl_AV09ig1xC7fBYelJv7Tx5Ql4egTJ4yAKCdh1YKfohbRvaz0w


 

I hope you’re as excited as we are about the event!  I will leave you with a quick look at our arena LED wall prototype designs, which will be used for match competition fields.

 

Please don’t hesitate to contact me if you have any questions or concerns about the event, travel accommodations, event shuttles, or anything in general.

 


 

Shuttle Schedule

The shuttle is complimentary and available to use for anyone.

Please note that they are first come, first serve. It may be difficult to bring your robot back and forth.

 

Friday, Feb 3.

BMO Centre -> Sandman Signature & Sheraton Suites

8:00 PM - First Departure

10:30 PM - Final Departure

 

Saturday, Feb 4.

Hotels -> BMO Centre

6:00 AM - First Departure

8:15 AM - Final Departure

 

BMO Centre -> Hotels

9:00 PM - First Departure

11:00 PM - Final Departure

 

Sunday, Feb 5.

Hotels -> BMO Centre

6:00 AM - First Departure

8:00 AM - Final Departure

 

BMO Centre -> Hotels

4:00 PM - First Departure

6:30 PM - Final Departure