Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

Mecha Mayhem Signature Event | HS & MS Blended

Date
3-Feb-2023 - 5-Feb-2023
Event Code
RE-VRC-22-7800
Program
VEX Robotics Competition
Event Type
Tournament
Event Format
In-Person
Capacity
120
Spots Open
88
Event Region
Alberta/Saskatchewan
Max Registrations per Organization
8
Registration Deadline
13-Jan-2023 23:59 EST
Price
CA$300.00

A maximum of 75% of team registrations can be from any one event region

Region Maximum % # Spots Allowed # Spots Remaining
Alberta/Saskatchewan 50% 60 58

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General Info

Welcome to the First Signature Event in Canada!

This VRC Spin Up Event will be held at the home of the Calgary Stampede in the BMO Convention Center.

Event Trailer: https://www.youtube.com/watch?v=A6O95G4pBgk&ab_channel=210YRobotics

About the Event

As the first Signature Event in Canada, we welcome all to experience the Canadian and Calgary culture. We aim to bring the best teams from all over Canada and the World to compete and to prepare students for their own State/Provincial Championships and the World Championship. The event setup is very similar to the World Championships and will provide the teams with a great experience of high-level competition!

Please note that this event is a 3-Day event. Check the Agenda tab for more information.

Qualification to the VEX VRC World Championships

This event will include spots for the 2022-23 Spin Up World Championships. 

Travelling to Canada

Please check over the Travel Canada guidelines regarding COVID mandates here: https://travel.gc.ca/travel-covid

*** IMPORTANT NOTE *** If you are unvaccinated and a Non-Canadian Citizen, you may not be allowed entry into Canada. Check if you can enter by using this wizard provided by the Government of Canada: https://travel.gc.ca/travel-covid/travel-restrictions/wizard-start

Complimentary Shuttles and Hotel Discounts:

We are currently in talks with hotels to acquire room discounts and shuttle services from the airport and to the event venue. Please check back frequently to see our updates! The hotels where we provide room discounts will also have a practice field in their conference room (Subject to change). Estimated hotel costs range from $100 - $200 CAD per night.

Shuttles from the airport will be provided on Thursday. Shuttles will also be provided from hotels to the venue.

Competition Preparation

This event is sure to be a fast-paced and exciting event. All teams should come prepared for the competition. Here are a few steps that every team should take to ensure that they are prepared.

1. Review the rules, the code of conduct, and run through the inspection checklist

2. Check the Vex Forum and the Q&A for official rule updates and changes.

3. Carefully read all of the information contained in this tournament posting

4. Review the descriptions and criteria for the awards that are being given during the tournament. 

5. Prep for your interviews with the judges. Check the awards tab to see what awards will be given during the tournament.

6. Ensure that you have the latest version of firmware.

 

Spectator Registration:

If you would like to attend the event as a spectator, please fill out this event form here.

Local Attractions:

Calgary is located in the center of Alberta and has several attractions for teams, students, and parents to enjoy while here:

- We are only 1 hour away from Banff National Park and Lake Louise

- Visit the Telus Spark Science Center, Heritage Park Historical Village, The Calgary Zoo, and the Glenbow Museum. All of which are within a 30 minute drive from the tournament center.

- Visit the Royal Tyrrell Museum (2 hour drive) and see one of the largest paleontology museums in Canada

- Visit the Icefields and see the glaciers in the Rockies (2 hour drive)

 

This is a BLENDED MS and HS event.


Grade Level: All

Skills Challenge Offered: Yes

Judging Format: In-Person judging

Event Dates & Locations

Date: 3-Feb-2023 - 5-Feb-2023

Venue/Location:
BMO Centre
20 Roundup Way SE
Calgary, Alberta T2G 2W1
Canada

Contact Information

You must login to contact this Event Partner

Agenda

Agenda is Tentative to Change. Check back often to make sure you are updated!

FRIDAY, Feb - 3
5:00 pm - Doors Open, Check-in, Inspection, Skills Runs
9:00 pm - Doors Close

SATURDAY, Feb - 4
8:00 am - Doors Open & Inspections
9:00 am - Driver Meeting & Opening Ceremony
9:45 am - Practice Matches Start, Skills and Judging Open
10:15 am - Qualifications Start
11:50 am - Lunch Break
12:30 pm - Qualifications Resume
4:30 pm - Qualifications Break
5:00 pm - Qualifications Resume
10:00 pm - Doors Close

SUNDAY, Feb - 5
8:00 am - Doors Open
9:00 am - Qualifications resume
11:30 am - Qualifications finish, Alliance selection
12:15 pm - Lunch break
1:15 pm - Eliminations begin
3:00 pm - Division finals, Overall finals
4:00 pm - Awards & Closing Ceremony
5:00 pm - Cleanup
 

Volunteer

Interested in joining the team?  We are always looking for volunteers to join the crew to help with inspections, run skills, reset fields, or help with match queuing!  Please contact Justin Zhou if interested. justin@westernmech.ca

Volunteers will get a T-Shirt and free lunch for the days they volunteer for.

Emergency/Bad Weather Policy

In the event of extreme weather and the Alberta Government has deemed activities unsafe, we will cancel the event or change the agenda to account for any lost days. Due to fixed costs for this Signature event, any refunds will be allocated after all event expenses have been taken care of.

Calgary is known for its bizarre weather! Make sure you pack and dress appropriately!

 

Refund Policy

Refunds will only be issued if the event is cancelled due to weather or health-related orders from the Alberta Government. Due to fixed costs for this Signature event, any refunds will be allocated after all event expenses have been taken care of.

Health and Safety Policies

Restrictions are subject to change based on the Alberta Government. If any updates happen, we will assess accordingly and provide you guys with an update as soon as possible.

 

We will NOT require proof of vaccination from the students

All students under the age of 18 will NOT be required to show proof of vaccination.

All coaches, staff, volunteers, and audience members are NOT required to show proof of vaccination.

 

Facemasks are not mandatory but Strongly Recommended.

 

We will be doing our best to separate teams into their respective cohorts with appropriate spacing. Everyone will be encouraged to socially distance when possible and hand sanitize frequently.

 

 


Date: 3-Feb-2023 - 5-Feb-2023
BMO Centre
20 Roundup Way SE
Calgary, Alberta T2G 2W1
Canada

Travel Info

Venue Location

The Venue for the event is the BMO Centre, Halls A & B

20 Roundup Way SE, Calgary, AB T2G 2W1

Parking

Parking can be found right next to the venue, it is $15 for full-day parking.

Hotels

There are several hotels within walking distance from the venue, a few are listed below:

Hotel Arts - 1.2km (0.75 miles) from the venue, 119 12 Ave SW, Calgary, AB T2R 0G8, https://www.hotelarts.ca/

Fairfield by Marriott - 1.3km (0.8 miles) from the venue, 239 12 Ave SW, Calgary, AB T2R 1H7, https://www.marriott.com/hotels/travel/yycfi-fairfield-inn-and-suites-calgary-downtown

Fairmont Palliser - 1.3km (0.8 miles) from the venue, 133 9 Ave SW, Calgary, AB T2P 2M3, https://www.fairmont.com/palliser-calgary/

Marriott Downtown - 1.5km (0.93 miles) from the venue, 110 9 Ave SE, Calgary, AB T2G 5A6, https://www.marriott.com/hotels/travel/yycdt-calgary-marriott-downtown-hotel

Webcast

Please check back 1 week before the event to find the live stream link

Judging Format

Remote Judging

Remote Judging will be used this year. Remote judging requires each team to sign up for a time on Signup Genius requesting a Remote Judging time. Each team will also have the opportunity to submit their digital notebook for review.  REC judging guidelines will be used for all Remote interviews.

All teams are encouraged to be judged by signing up for remote judging.   If there is a need for face-to-face interviews, teams will be given notification when they arrive at the event. All teams are encouraged to submit their engineering notebooks to be considered for the design award.

Sign up for a remote judging interview HERE (Don't forget to submit your Engineering Notebook via the submission portal on Robotevents.com.)

 

Engineering Notebook

ALL teams are strongly encouraged to submit a digital engineering notebook.  These will be reviewed via a digital copy you can submit on your Team Account on RobotEvents.com. This should be done whether or not you have done an online interview. These are due by Jan 13, 11:59 PM MST SHARP

 

Payment

Since RobotEvents cannot accept payment for Canadian events, we have several payment options.

ALL PAYMENTS MUST BE RECEIVED 2 WEEKS AFTER REGISTRATION OR ELSE YOU WILL BE MOVED TO THE WAITLIST

 

Interac E-Transfer

Please E-Transfer to the email address: Pay@WesternMech.ca. Please list your team number in the notes of the payment 

Online Payment

Please click here for the online payment link. (Make sure you select the correct quantity if you are registering multiple teams)

Mail-In Cheque

Please send the cheque to the following address (Addressed to Western Mechatronics Association):

Western Mechatronics

820 10 St SW Unit 3

Calgary, Alberta, Canada

T2P 2X1

 

 

 

 

 

 

 

 

 

Waitlist

1 teams are on the waitlist for this event.

Please login to add or remove teams from the waiting list.