Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

2023 Brentwood High School Lonely Hearts VRC Tournament (MS/HS)

Date
18-Feb-2023
Event Code
RE-VRC-22-7780
Program
VEX Robotics Competition
Event Type
Tournament
Event Format
In-Person
Capacity
48
Spots Open
19
Event Region
Tennessee
Max Registrations per Organization
6
Standard Registration Opens
7-Jan-2023 18:00 EST
Registration Deadline
10-Feb-2023 17:00 EST
Price
$80.00

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General Info

Welcome to Brentwood High School Lonely Hearts VRC Tournament.  We are planning a fun-filled event in this our fourth year of hosting this event.  We want to maximize the number of organizations that want to qualify their teams and look forward to a robust tournament this season.

Our Lonely Hearts tournament is growing in importance in Middle Tennessee middle school and high school VRC robotics, and a TN State Qualifier.  More information about this event will be sent to coaches in January. 

We will contact you closer to the event with more details including directions, campus maps, times, and food ordering information. In the meantime, if you have any questions, please email robertom@wcs.com. Participants will be required to submit the VEX liability release form through robotevents.com or in person at the event.

We're looking forward to a great tournament!

All approved events and event attendees are required to follow all local, state, federal, or any other government ordinances regarding COVID-19 safety procedures, social distancing, and best hygiene practices. Event Partners should continually assess, based on current government guidelines, whether to postpone, cancel, or significantly reduce the number of attendees when necessary.


Grade Level: All

Skills Challenge Offered: Yes

Judging Format: In-Person judging

Event Dates & Locations

Date: 18-Feb-2023

Venue/Location:
Brentwood High School
5304 Murray Lane
Brentwood, Tennessee 37027
United States

Contact Information

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Agenda

7:00 AM - Doors, Registration, and Practice Fields Open

8:00 AM - Check and Inspection Open

8:30 AM - Hospitality Suite Opens (Coffee and Donuts for Volunteers); Concessions Sales Open

8:45 AM - Opening Ceremony

9:00 AM   Event Meeting

9:15 AM - Skills Open and Judging Interviews

9:30 AM - Qualification Matches Begin

11:00 AM - Food Truck Opens for sales

12:00 PM - Lunch - Hospitality Suite: Lunch for Volunteers.

12:45 PM - Qualification Matches Resume (end at 3:20PM) 

2:00 PM - Skills Close - Food Truck Closes for sales

3:45 PM - Alliance Selection

4:15 PM - Elimination Matches

5:30 PM - Closing Ceremony / Awards

Volunteer

The VRC tournaments are possible based on volunteerism in judging and tournament operations.  Parents and teachers interested in supporting the event can contact the primary event partner at robertom@wcs.edu and indicate your interest to collaborate.  A signup geniius will be set up to allow volunteers to select positions/time blocks available to sipport the event.  As we mutually support each other in running these events, we guarantee a high-quality experience for all.  For those with no experience, we will teach you what you need to do and will support you in your tasks. 

Emergency/Bad Weather Policy

In case of a predictable extreme weather/emergency alert, we will notify all parties of a postponement, so that they stay safe and not expose themselves to personal danger/harm.  In such a rare and unforeseen circumstance, should a decision to postpone be warranted, the event will be moved to a new date within the season, if arrangements can be made with the facilities and judging staff to support the event   Registration fees paid will be moved to the new date, with at least two (2) weeks notice.  If a registered team cannot commit to the new date, the event coordinators need to know ten (10) days before the event, so that registration fees can be reimbursed and a team from the waiting list be given the opportunity to participate.  The reimbursement policy applies for decisions to withdraw made within ten (10) days of the new date.  In the event that circumstances force a cancellation for the season, all team registration fees will be reimbursed.  

Refund Policy

We accept event registration fees and will reserve spots until Tuesday, January 31, 2023, at 3:00 PM (CDST). At that moment we will transfer teams that have not completed their registration to the waiting list and give the teams on the waiting list an opportunity to register. 

If the Event Partner cancels the event: 

  •  Registration Fees will be reimbursed under two circumstances:
    • The tournament cannot be rescheduled, in which case every team will be refunded in full.
    • The tournament is rescheduled but a team is unable to attend on the new date.  In this case, a full refund will be given to the teams that cannot attend and their slot will be given other regional teams that are waitlisted listed for the original date and are interested in participating in the new date.  In the event the tournament is rescheduled, Coaches/Mentors must provide their intention to attend or release of the slot not later than Friday, February 17, 2023, at midnight.  At that time, waitlisted teams will be assigned the released slots at the new date.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend: 

  • If a team decides to withdraw with no substitution, the portion of the paid event partner's registration fee is reimbursable up to the January 31, 2023. 
  • Beyond that point in time, the event fees are not reimbursable. 

If an organization's team(s) are wait-listed, swaps of organization's teams are possible and will be accommodated  against paid fees up to the day before the event.

In the spirit of good sportsmanship, we believe that no-show situations are possible do to emergency situations.  In most cases, no-show situations are avoidable and good communication with event partners can maximize success in last minute calls to bring in participant teams in the Waiting List that are eager for a chance to compete.  

 

 

 

 

 

 

 

 

 

Waitlist

0 teams are on the waitlist for this event.

Please login to add or remove teams from the waiting list.