Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

HAUNTED: A Halloween Signature Event (MS/HS)

Date
21-Oct-2022 - 22-Oct-2022
Event Code
RE-VRC-22-7778
Program
VEX Robotics Competition
Event Type
Tournament
Event Format
In-Person
Capacity
64
Spots Open
0
Event Region
Tennessee
Max Registrations per Organization
4
Standard Registration Opens
1-Jul-2022 09:15 EDT
Registration Deadline
30-Sep-2022 09:16 EDT
Price
$355.00

A maximum of 75% of team registrations can be from any one event region

Region Maximum % # Spots Allowed # Spots Remaining
Tennessee 50% 32 9
This event is closed to registration because:
  • This event currently has no spaces available.
  • It is past the registration deadline.

General Info

 


Click on the Documents tab for a campus map. This includes parking and entrance information. 

Welcome to HAUNTED: A Halloween Signature Event! We are planning a fun-filled event with many new additions!

Get ready for one of most anticipated Signature Events of the year! Start planning your individual and team costumes, because what would Halloween be without costume contests? Check back often to see what thrilling additions you can look forward to.

More information about this event will be sent to coaches in October. 

We will contact you closer to the event with more details including directions, campus maps, times, and food ordering information. In the meantime, if you have any questions, please email vextournaments@brentwoodacademy.com. Participants will be required to submit the VEX liability release form through robotevents.com or in person at the event.

This event is livestreamed on YouTube. All competition fields will be raised.

As always, there will be a costume contest where awards will be given to the best individual costume and the best collective team costumes. Costumes are encouraged for both Friday and Saturday. The costume contest will take place on Saturday. There will be a prize for the best adult costume as well!

Best Collective Team Costumes Prizes
1st Place - $100 Gift Card
2nd Place - $75 Gift Card
3rd Place - $50 Gift Card


Best Individual Costumes - Assorted Prizes

Best (pre)Carved Pumpkin Contest! 

PumpkinBot Scavenger Hunt! Find all of our hidden PumpkinBots and spin the wheel to win a prize!

We're looking forward to a great tournament!

All approved events and event attendees are required to follow all local, state, federal, or any other government ordinances regarding COVID-19 safety procedures, social distancing, and best hygiene practices. Event Partners should continually assess, based on current government guidelines, whether to postpone, cancel, or significantly reduce the number of attendees when necessary.


Grade Level: All

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging

Eligible Teams:

Event Dates & Locations

Date: 21-Oct-2022 - 22-Oct-2022

Venue/Location:
Brentwood Academy
219 Granny White Pike
Brentwood, Tennessee 37027
United States

Contact Information

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Agenda

Updated 10/13/2022

 

Thursday, October 20

5:00PM - 8:00 PM  Earlybird Check-In, Inspection, and Skills (Pit areas are not available for Earlybird)

8:30PM Doors Close

 

Friday, October 21st

2:00PM -  Check In and Inspection Open / Practice Fields Open / Pits Open (DO NOT ARRIVE EARLY)

4:30PM - Opening Ceremony

4:50PM - Event Meeting

5:20PM - Qualification Matches and Skills Open

8:30PM - Matches End and Skills Close

9:00PM - Doors Close / Haunted Dreams!

 

Saturday, October 22nd

7:30AM - Doors and Practice Fields Open

8:00AM - Skills Open and Judging Interviews

8:15AM - Qualification Matches

12:00PM - Lunch

1:30PM - Qualification Matches (end at 4:00PM)

3:00PM - Skills Close/ All Voting Concludes

4:15PM - Alliance Selection

4:45PM - Elimination Matches

6:00PM - Closing Ceremony / Awards

Volunteer

Volunteers are essential to a successful tournament. Please consider volunteering. No prior experience is necessary. Please email vextournaments@brentwoodacademy.com to sign up. Volunteers will receive any training necessary and a full day of inspiration working with incredibly talented youth.

Applications for Field Officials (Referees, Scorekeepers, Skills Referee/Scorekeeper) are open! https://forms.gle/Mzk1C5tjeHM87vH58

Emergency/Bad Weather Policy

In the event of bad weather, updates will be made by email.

Refund Policy

Refunds will only be made if the event is cancelled by Brentwood Academy. Refunds will not include the $5 processing fee assessed by Robot Events for processing. Registrations will not be refunded for teams that register but choose not to come. 

Health and Safety Policies

COVID-19 Update-June 1st, 2022

As of this date, Tennessee is not under a mask mandate. In order to best insure the safety of our participants, we have instituted the following precautions: 

  • Spectators will be able to watch the event in the gym.
  • Only team members and coaches will be allowed in the pit areas. 
  • Hand sanitizing stations will be available throughout the event. 
  • Anyone who has been exposed to, or has tested positive for, COVID-19 in the two weeks before the event should not attend. 
  • The event will be livestreamed and can be viewed remotely.

All approved events and event attendees are required to follow all local, state, federal, or any other government ordinances regarding COVID-19 safety procedures, social distancing, and best hygiene practices. Event Partners should continually assess, based on current government guidelines, whether to postpone, cancel, or significantly reduce the number of attendees when necessary. 

Teams will not be allowed to enter the field to retrieve their robot. Once their match has been scored, they will drive their robot to the side of the field to retrieve it. The only people allowed access to the field and game objects are officially marked staff.

Due to the evolving nature of COVID-19, safety precautions may be updated as the event date approaches.


Date: 21-Oct-2022 - 22-Oct-2022
Brentwood Academy
219 Granny White Pike
Brentwood, Tennessee 37027
United States

Travel Info

Brentwood Academy is located in Brentwood, Tennessee near I-65 and is a 20 minute drive from Nashville International Airport.

The following hotels are in close proximity to the school:

Hilton Garden Inn Nashville Brentwood
217 Centerview Dr., Brentwood, Tennessee  37027 (615) 370-5040
 
Courtyard by Marriott Nashville Brentwood
103 E Park Dr., Brentwood, Tennessee 37027 (615) 371-9200
 
AC Hotel by Marriott Nashville Brentwood
5007 Maryland Way, Brentwood, Tennessee 37027 (615) 370-9865
 
Spring Hill Suites by Marriott Nashville Brentwood
7109 Town Center Way, Brentwood, Tennessee 37027 (615) 265-0335
 
Residence Inn by Marriott Nashville Brentwood
206 Ward Circle Brentwood, Tennessee 37027 (615) 371-0100
 
Homewood Suites by Hilton Nashville Brentwood
5107 Peter Taylor Park Drive, Brentwood, Tennessee 37027 (615)377-3332
 
Hampton Inn Hotel by Hilton Brentwood
5630 Franklin Pike Circle, Brentwood, Tennessee 37027 (615) 373-2212
 
Drury Plaza Hotel Nashville Franklin
1874 W McEwen Drive, Franklin, Tennessee 37067 (615) 771-6778
 
Hyatt House Nashville Franklin - Cool Springs
3501 Mallory Lane Franklin, Tennessee 37067 (615) 778-8798
 
Embassy Suite by Hilton Nashville South Cool Springs
820 Crescent Centre Drive, Franklin, Tennessee 37067 (615) 515-5151

Webcast

LIVESTREAM

Day 1 - https://www.youtube.com/watch?v=NgVuF19Qkyg
Day 2 - https://www.youtube.com/watch?v=fGjvOLjF4p0

Judging Format

All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.

Key Volunteers

Thank you to our key volunteers, the best of the best in the World:

Head Referee:
Zea Miller -Tennessee - Worlds HR x5, Signature HR x10, State HR x9

Certified Field Referees:
Afnan Ali - Virginia - Worlds HR x1, Signature HR x2, State HR x8; Awards as a competitor: Worlds Division Champ x2, Worlds Div Design x4, Worlds Div Finalist x2

Omar Zuaiter - Alabama - Worlds HR x1, Signature HR x1, State HR x3

Judge Advisors:
Rich Miller - Tennessee - Worlds JA x9, Signature JA x9, State JA x8

Emcees:
Matt Reichley - Virginia - Worlds MC 7x, Signature MC 7x, State MC 8x
Leslie Tom - Virginia - Worlds MC x3, Signature MC x3, State MC x2

More to come as they are confirmed!