Maine State VRC Middle School Championship - Spin Up

This event is closed to registration because:

This event currently has no spaces available.
It is past the registration deadline.

General Info

Maine State Championship has been granted 4 World Championship Spots for Middle School

1 Middle School Excellence Award Winner

2 Tournament Champions

1 Design Award Winner

In case of double qualiying, the highest, unqualified team on the Robot Skills Challenge Score from the World Robot Skills Standings from that region will get the spot and be determined after the last Championship event in that region. Scores from the Championship event will be included on the World Robot Skills Standings for consideration in this process. World Championship invitations from the World Skills. Standings are issued by email after the results of the State Championship have been posted at robotevents.com, and will not be announced at the State Championship.

World Championship qualifying awards and invitations are issued to teams whether or not the teams have expressed an intention to attend the event. Unaccepted World Championship invitations are not offered or transferred to other teams.

Competition Preparation

This event is sure to be a fact-paced and exciting event. All teams should come prepared for competition. Here are a few steps that every team should take to ensure that they are prepared.

1. Review the rules, the code of conduct, and run through the inspection checklist. (V5) (Cortex)

2. Check the Vex Forum for official for rule updates and changes.

3. Carefully read all of the information contained in this tournament posting

4. Pack for the event the day before the day of departure. Here are a few items that you don't want to forget.
Goggles/Safety Glasses
Spare parts & tools
Batteries and chargers
Programming cable
Power strip
Laptop computer
Engineering notebook (if you have one, helpful for Judges, Design and Excellence Awards )
Banners and other decorations for your team pit
Giveaways if you have them

5. Be sure to read 101 Things You Should Know Before Your First VRC Tournament.

6. Review the descriptions and criteria for the awards that are being given during the tournament.

7. Prep for your interviews with the judges. Check the awards tab to see what awards will be given during the tournament.

8. Remember that safety comes first, please don't bring tools that pose a safety risk to your team, or others nearby.

9. Understand how the game will be played. VEX participants are more than welcome to watch the Referee Training Videos before they attend a tournament.

10. Read through the Robot troubleshooting guide.

11. Ensure that you have the latest version of firmware.

Grade Level: Middle School

Skills Challenge Offered: Yes

Judging Format: Remote Interviews & Notebooks

Eligible Teams:

Event Dates & Locations

Date: 25-Feb-2023

Venue/Location:

The Point Community Center
345 Clarks Pond Parkway
South Portland, Maine 04106
United States

Contact Information

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Agenda

Competition Schedule

7:15AM Registration and Load-in
7:15AM Inspections Begin
8:15AM Registration Ends, Match schedule generated
8:15AM Drivers meeting
8:45AM Opening Ceremonies
9:00AM Qualification matches and Skills Challenges begin
12:00PM Lunch
12:45PM Qualification matches resume
2:00PM Qualification matches and Skills Challenges end
2:00PM Alliance Selection
3:00PM Elimination rounds begin
4:45PM Awards Ceremony
5:30PM Event ends

Volunteer

Get Inspired and Have Fun! Be a part of the excitement by joining a team of volunteers who help in a variety of ways to make this event a success for the students involved.

Volunteer Coordinator contact: Alison Bessette – [email protected]

Experience level: No previous experience is needed for most volunteer positions, and you can even bring your kids for a family activity (for example, Field Resetter is an ideal position for young children).

Time Commitment: You can register for an entire day, or just a portion of the day as your schedule permits for most positions.

Meals: Lunch is included for volunteers.

Volunteer Positions Needed:

Emcee
Field Reset
Robot Inspector
Judge
Queuer
Referee
Scorekeeper
Team Check-in
Volunteer Check-in

Want to find out more about these volunteer roles and expectations? Visit the REC Foundation website at RoboticsEducation.org/volunteer to check out position descriptions and find volunteer training materials.

Once you have an assigned volunteer role, please carefully review all guides and training materials posted on the Volunteer Resources page before the event at RoboticsEducation.org/volunteers/volunteer-resources/

Want to volunteer? Fill out this Form! https://forms.gle/dQknxXffYYo4LoA86

Have Questions? Reach out to the Volunteer Coordinator!

Emergency/Bad Weather Policy

In the event that there is severe weather on the day of the event all registered teams will be notified of a cancelation via e-mail.

We will also do our best to reschedule the competition for another day.

Refund and Payment Policies

Event Cancelation

In the case that the event can not be run on the scheduled date we will try our best to reschedule; however, if we are not able to reschedule the event we will issue a refund to all teams registered.

Team Cancelation

Refunds will ONLY be issued if a team notifies the event partner two weeks prior to the event registration deadline.

Health and Safety Policies

We will follow all state and local recommendations at the time of the event. Any updates/ changes will be emailed out prior to the event.

Webcast

The live stream for this event will be avalible on our Robotics institute of Maine Youtube channel. The channel is avalible here.

Judging Format

Remote Team Interview Sessions:
Teams will sign up for 30 min time slots. This will give teams ample time to set up and have a 10-15 min conversation with the judges. These slots must be signed up for in advance. If a team does not sign up for one of the time slots prior to the tournament, they are not eligible for any awards requiring a team interview. A coach is required to be in attendance at the session. This means either on camera with the team or on camera on the call with the judges. Each team will have same amount of time to chat with the judges. These remote sessions will take the place of initial team interviews by the judges.

Please sign up for Remote Time slots via:
https://www.signupgenius.com/go/10C094BAAA92FA3FDC25-maine

Digital Engineering Notebooks:
Teams will need to submit their engineering notebooks to robotevents.com prior to the event for review. Notebooks are able to be updated after the link has been posted, but digital engineering notebook judging will be occurring during the week prior to the event, so please keep that in mind when updating the notebooks. Remote digital engineering notebook judging will occur between 02/20/2023 and 02/24/2023 in a random order.

Please be sure to have your team's digital engineering notebooks submitted by 02/19/2023

Note: Physical engineering notebooks will not be considered during the judging process. For teams that have physical engineering notebooks they will need to be scanned and submitted via the digital engineering notebook submission process.

Remote Digital Engineering Notebook Judging
● Digital Engineering Notebooks are judged remotely before the event
● Teams will upload links to their engineering notebook documents via RobotEvents.com
● Digital Notebooks should be freely viewable by the judges by using the link.

Teams should ensure that permissions to view their notebooks are set to allow the judges to view.

Note: Once a Digital Engineering Notebook link is uploaded via Robotevents, there is no prohibition from teams updating their Digital Engineering Notebook on an ongoing basis, even on event day. Notebook content is expected to change over time which is part of the Engineering Design Process. Below is a link to a how-to document with instructions on how to submit a digital engineering notebook to RobotEvents.com
https://vrc-kb.recf.org/hc/en-us/articles/9662615886487-How-to-Submit-a-VRC-Digital-Engineering-Notebook