Agenda

Tentative schedule  Subject to change...PLEASE CHECK THE DAY PRIOR TO THE EVENT. 

Saturday, Feburary 4th, 2023

8:00 am - Volunteers ONLY can enter

8:30 am - Doors Open

8:30 am - 9:15 am - Check-in  and Inspection

9:15 - 9:30 am - Drivers Meeting

9:30 - 12:00 - Skills Runs and Judging

12:00 - 12:30 - Lunch (No lunch service. Please bring your own lunch, or order as in details given below. No eating in pit area.)

12:30 - 3:30 - Qualification Matches

3:45 - 4:00 - Alliance Selection

4:15 - 5:25 - Finals Matches

5:30 - 6:00 - Awards

6:00 - 7:30 - Pack up, Clean up, and Go Home

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Our parent group will be running a concession stand as a fundraiser for our program. We would greatly appreciate if your students would take advantage of this opportunity and support our concession. They will be serving hot dogs, pizza, ramen noodles, snacks, drinks, etc. 

In addition to running a concession stand our parent group will also be doing a Pizza order for any interested teams. They will be coming around to all teams to take pizza orders and would like to have this completed by 10am. For any teams that order your pizzas will be ready for pick-up in the cafeteria at the start of lunch at 12:00pm. 

Below is the menu of items that will be served at the concession stand:

1. Pizza (Panago) orders from teams will be taken in the morning

2. Hot dogs

3. Cup ramen

4. Chips

5. Candies

6. Chocolate bars

7. Water 

8. pop

9. Coffee 

We looking forward to seeing all of you and know it will be a great event. 

Volunteer

We will need volunteers to help run this event. 

Please contact Todd Ablett ([email protected]) and Timothy Leung ([email protected])

Emergency/Bad Weather Policy

If the event cannot run because of weather or other event, teams will be contacted by email and if very last minute by phone.
Please make sure you have provided us with those current emails and numbers.

Refund and Payment Policies

Teams can cancel with 1 week notice. Teams that cancel with less than 1 week notice, will be billed for the full cost of the event if the waitlist is exhausted and your spot is empty. If there a long waitlist there is less likely to be a charge. 

Holding spots is discouraged. However, under limited special circumstances PYRS will absorb the loss revenue. This is reviewed on a case-by-case basis. 

Thanks,

PYRS

Health and Safety Policies

As we get closer to the event this page will be updated to the best practices we have in place at this time.

Keep your distance from others. As tempting & exciting as it may be, please do not crowd around the fields where the matches are being played. This area is reserved for the teams participating in that match, referees, field setters, and volunteers.

All approved events and event attendees are required to follow all local, national or any other government advice and guidance regarding COVID-19 safety procedures, social distancing, and best hygiene practices. Event Partners should continually assess, based on current government guidelines, whether to postpone, cancel, or significantly reduce the number of attendees when necessary.

Date: 4-Feb-2023

Travel Info

We are at 1750 Mathers avenue in West Vancouver.

The event will take place in the Lower Gym of West Vancouver Secondary School.  From Mathers Ave, please drive down to the Staff Parking Lot. The entrance to the Parking Lot is at the West end of the main school building on Mathers Ave. After you park, please walk back up to Mathers Ave and enter the main building. Go down one flight of stairs, turn left, walk a short distance and you will find the gym on the right side.

Webcast

We are not able to offer it at this time.

Judging Format

 In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams must bring a physical copy of their notebook to submit to the judges.

Judging – Each team will have 10 minutes (on a timer) to present to judges and must sign up for a judging time slot. See the Judging Tab for details.

Judging

Each team will have 10 minutes (on a timer) to present to Judges.

When you arrive, please immediately sign up for a judging time slot between 9:30 am - 12:00 pm. The slots will be filled on a first come first served basis.

IMPORTANT: We will have an adequate number of time slots so that every team has the opportunity to be judged. Please arrive a few minutes early for your time slot for judging.