Agenda

Our schedule for the day is approximately as follows:

8:00-9:00am - Team Registration/Inspection/Practice Matches
9:00-9:15am - Coaches Meeting
9:15-9:30am - Opening Ceremonies
9:30am-2:30pm - Qualifying Matches
2:30-3:00pm - Alliance Selection
3:00-4:30pm - Elimination Matches
4:30-5:00pm - Awards and Closing Ceremonies
5:00-5:30pm - Pack up and Depart

Volunteer

We welcome volunteers for our event. If you would like to volunteer, please contact the Volunteer Coordinator David Myers at dmyers@wawasee.k12.in.us. We are looking for Queuing, Referees, and robot inspectors. If you have experience in design, science or engineering please consider volunteering to be a judge.

Emergency/Bad Weather Policy

In case of bad weather conditions or possible cancellations please visit the event on Robotevents.com where I will post updates about the event status as needed in the General description. Please feel free to contact me by phone (269)362-2213 if you are going to be late to the event. Match Lists will be generated as scheduled ( on agenda) and cannot be re-run.

Refund and Payment Policies

All requests for refunds must be made 3 weeks prior to the date of the event. The $5 processing fee charged by Robot Events will not be refunded. Refunds if approved will be processed within 1 month following the event.

Health and Safety Policies

We have not been guided to implement Covid-19 protocols for this tournament but if the school administration or County Health department advises us to do so by the date of the tournament they will be put into effect. Coaches will be notified by email in case of that occurence. Should that happen, tournament participants may be asked to leave the tournament if these procedures are not followed. Should protocols be required they will be as follows:

• Teams should not intermix for contact tracing purposes.
• Coaches should screen their students for COVID-19 symptoms prior to departing their home school.
• Coaches should supervise their teams closely for purposes of contact tracing.
• All participants will wear masks for the duration of the tournament, unless eating, at which point a social distance of 6 feet will be observed.
• If a student becomes ill their parent/guardian will be notified immediately and be responsible for transporting them home.
• Teams are limited to 4 students, and 1 school staff/coach per team in attendance.
• Spectators will not be allowed to enter. We will provide a livestream with a link to be distributed closer to the date of the event.
• There will be no concession stand aside from bottled drinks and pizza preorders. Pizzas are $10 for a large, single topping pizza. The link will close at 5PM Thursday, Nov 11th. http://tinyurl.com/wawaseepizza
• Though it has been a long tradition for us to have a hospitality room at our events, sadly we will not be able to provide this during the current competition season.
• Match lists will be digital through the VEX Via App.
• Check in will be done digitally through a QR code provided at the check in table.
• Teams will be located 8 feet from each other in the pits, and will not share power stations as per guidelines from the RECF.
• Please observe the one way traffic markings throughout the venue.
• Please use the hand sanitizing stations when entering and exiting the pits.
• Drive teams will maintain a distance of 6' from each other at the competition, skills and practice fields.
• Bus drivers and coaches will maintain a distance of 6' from each other in the bleachers.
• Notebooks for judged awards will be submitted digitally by Thursday, November 11th. Judging will be done remotely via Zoom. We will release more details about submitting notebooks as the event draws closer.
• Teams will sign up for 3 appointments for judging on the morning of the event. This is to ensure that all teams have the opportunity for an interview in case they need to miss an appointment due to a match or a skills run.

We hope that these guidelines will ensure a safe, and fun experience and appreciate everyone's flexibility and positivity ahead of time.