Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

Thursday July 31st  2025:  

4:00 PM        Pits, Check-in, and Inspection Open. 

5:30 PM        Skills open 

8:30 PM        Inspection and Skills Close 

9:00 PM        Pit Area Closes 

Notes: All teams need to be checked in and pass inspection by 8:00 PM on Thursday or in contact with the event coordinator. Teams that have not checked in by that time will not be allowed to participate. 

Friday August 1st  2025: 

7:30 AM           Pits Open 

8:15 AM          Opening ceremony 

8;30 AM          Driver meeting 

9:00 AM         Qualification Matches Start 

12:00 PM       Lunch Break 

12:30 PM       Resume Qualification Rounds 

5:00 PM          Pause qualifications 

7:00 PM          Pause Skills 

7:30 PM         Pit Area Closes  

Note: To accommodate a single division of 120 teams, four Competition Fields comprised of two field sets will be used at this event. Match cycle times are planned for 2 minutes 30 seconds.  If behind schedule, two matches can be started at the same time. 

Saturday August 2nd  2025: 

7:30 AM        Pits Open 

8:30 AM        Day 2 Opening Ceremony  

9:00 AM        Qualifications resume 

12:00 PM      Lunch Break 

12:30 PM      Resume Qualification Rounds 

2:00 PM        End skills 

2:30 PM        End qualifications 

2:45 PM         Alliance selection 

3:00 PM         Presentation / Break before Elimination Rounds.  

3:30 PM         Elimination rounds 

4:30 PM         Awards 

5:00 PM         End of Event 

6:00 PM         Pit Area Closed 

Volunteer

Welcome, it takes a lot of volunteers to make this a successful event. Thank you for volunteering. No experience necessary to volunteer, come help out and join in the fun. Please feel free to sign up for multiple shifts, duties.  Parents, family and freinds associated with teams make for amazing volunteers, and it is far more rewarding to volunteer than to simply watch the event. 

We are using signup.com to track our volunteers. Sign up at: https://signup.com/go/qqCegQZ

If you have further questions about volunteering, please contact:

• Andrew Dahlen - Cell 218-791-4010 - Email: [email protected]

Emergency/Bad Weather Policy

Teams are advised to watch robotevents.com for weather or emergency related cancellations.   If the tournament must be cancelled or postponed, the name of the tournament will change to cancelled or postponed.  In the event of a cancellation or postponement, teams will be sent additional information via Email. 

Please call Andrew Dahlen 218-791-4010 if you have questions.

Refund and Payment Policies

If the Event Partner cancels the event: 

This situation is highly unlikely and an 80% refund will be provided.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

Teams have two weeks after registering to pay for this event.  Unpaid teams will be moved to the waitling list.  Unpaid registrations can only hold a team's spot at this event for a short two weeks.  Once a team has paid the registration fee, no refunds will be given.  

Bloomington MN Travel & Tourism Housing Requirement:

Team are required to select and book their hotel rooms through the Bloomington MN Travel & Tourism MMXreservations.com website: https://mmxreservations.com/fer/#/bloomingtonmn?pageCode=UNDSignature.

The rebates earned through this website are a significant part of the event budget and are used to measure economic impact metrics.  On July 1st the Event Partner will Audit the hotel reservation and Signature Event registrations.  Teams registered for the event without a corresponding hotel room risk being removed from the event and losing their $450 registration fee.  Reminder once a team has paid for this event there are no refunds.  See event travel info for more about booking hotels.  

Date: 31-Jul-2025 - 2-Aug-2025

Travel Info

Hotel Booking Required Through MMXreservations.com

We’re excited to welcome you to the 2025 University of North Dakota Signature Event at the Mall of America!

All attendees are required to book hotel accommodations through Bloomington MN Travel & Tourism official housing site, MMXreservations.com. This platform is the only authorized method for booking hotel rooms for the University of North Dakota Signature Event.

loomington MN Travel & Tourism site offers competitive rates on hotels near the Mall of America. Importantly, rebates from these bookings help support and sustain the event—making your participation possible.

Please note:
Your team’s registration on RobotEvents is not confirmed until it is linked to a hotel booking made through MMXreservations. Booking outside of the authorized system may result in your team losing its spot in the event.

 Important Instructions for Booking:

When completing your hotel reservation through MMXreservations:

• In the Company Name field, enter your VEX V5 Team Number and Letter (e.g., Company Name: 1080P).

• This is how we match your hotel reservation to your team registration on RobotEvents.com.

•  Teams without verified MMX bookings will be flagged and risk being removed from the tournament.

•  If you booked through MMXreservations but forgot to include your team number/letter, please contact the Event Partner immediately.

Thank you for using MMXreservations.com to secure your lodging. Your participation through this system plays a vital role in funding and supporting the event. We appreciate your cooperation!

Book your hotel here:
https://mmxreservations.com/fer/#/bloomingtonmn?pageCode=UNDSignature

Webcast

Direct link to Livestream: Coming Soon!

Judging Format

All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.

Payment

Registering for this event is a commitment to attend and compete. Unpaid teams have 2 weeks after their registration date to make payment on robotevents.com.  Team who fail to pay 2 weeks after registering, will be moved to the waitlist and lose their reserved spot. Contact the event partner immediately if there are payment concerns. 

Note: In order to be "paid in full" by the deadline, complete payment of registration fees must be received by the REC Foundation Accounting Department.

Signature Event Early Bird Policy

• All Signature Events will have a specific Early Bird Registration that is independent of all local/regional Early Bird systems
  • Each team starts the season with three (3) opportunities to register during the Signature Event Early-Bird period
    • An opportunity is taken away each time the team registers for a Signature Event, whether during the Signature Event Early-Bird period or Standard period
    • A Signature Event Early-Bird opportunity is not taken away if a team registers for a tournament hosted by their school or organization (where the team’s coach is the Event Partner)
  • Early Bird Registration will open 16 weeks before the event at 12:00PM EST
    • Note: Modifications to this may be made for events in August and September
  • Standard Registration will open 14 weeks before the event at 12:00PM EST
  • An Event Partner may register their own teams to their Signature Event during Signature Event Early Bird Registration no matter how many other Signature Events they are already registered for  
    • The Event Partner must be the Primary Contact for the teams they are registering

Waitlist

42 teams are on the waitlist for this event.