Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

Potomac School V5RC FrostByte Tournament (Middle School Only)

Date
7-Dec-2024 Add to Calendar
Event Code
RE-V5RC-24-8381
Program
VEX V5 Robotics Competition
Event Type
Tournament
Event Format
In-Person
Field Control System
Smart Field Control
Capacity
24
Spots Open
1
Event Region
Virginia
Max Registrations per Organization
6
Early-Bird Registration Opens
9-Oct-2024 12:00 EDT
Standard Registration Opens
26-Oct-2024 12:00 EDT
Registration Deadline
30-Nov-2024 12:00 EST
Payment Deadline
22-Dec-2023 22:00 EST
Price
$115.00
This event is closed to registration because:
  • This event has reached capacity. Teams on waitlist may still be added.
  • It is past the registration deadline.

General Info

Welcome:

Welcome to the Potomac School Frostbyte Tournament. We are looking forward to an exciting day of competition. 

Location:
This tournament will be held at The Potomac School's Chester Gymnasium in McLean, VA. Please note that this is a smaller venue than our larger tournament held in January. Parking and entrance locations will be emailed to coaches prior to the event.

Payment:
Unless a payment date/plan has been precoordinated via email with the EP, registration fee must be paid by November 30, 2024, otherwise team will be moved to the waitlist. 

Concessions:

Teams will be able to pre-order lunch for their teams and spectators. No other concessions will be available.

COVID protocols for this event:

At this time, there are no specific COVID protocols for this event.  Please visit the Health and Safety Polices information page to stay abreast of any changes to the COVID protocol for this venue.

Participant Release Form:
A Participant Release Form/Consent Form must be completed and uploaded for all team participants (students, coaches, and mentors) prior to the event.  As a reminder, only those team members and coaches/mentors with a signed Participant Release Form/Consent Form will be allowed to participate.   Please take a few minutes to complete and upload the forms as soon as possible. Upon arrival, all team members, coaches, and mentors must sign in at the check-in table.

If you have any questions, please do not hesitate to contact us.

We look forward to seeing you there!


Grade Level: Middle School

Skills Challenge Offered: Yes

Judging Format: No Judging

Event Dates & Locations

Date: 7-Dec-2024

Venue/Location:
1301 Potomac School Rd
1301 Potomac School Road
McLean, Virginia 22101
United States

Contact the Event Partner

You must login to contact this Event Partner

Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

 

8:00am Doors Open to Teams
8:15 – 9:00 Check-in, Inspections, Practice Fields Open
8:45 – 9:00 Drivers Meeting, Match Schedule distribution 
9:00 – 9:25 Practice Matches 
9:00 – 3:35 Skills Field Open (closed for lunch)
9:30 – 11:45 Qualifications Matches 
11:45 - 12:45 Lunch Break - Skills Fields Closed during lunch
12:45 – 2:00 Qualifications Matches
2:00 – 2:15 Alliance Selection
2:30 - 4:00 Finals and Awards
4:00 - 5:00 Cleanup

Volunteer

Please sign up to volunteer here: https://docs.google.com/forms/d/e/1FAIpQLSfNqkShK98CP2bK020ZQcjeSvtk_R_DPquRHhfKT2iUS83syQ/viewform?usp=sf_link

Emergency/Bad Weather Policy

An email will be sent to each team's primary and secondary POC in the event of bad weather. Teams should note that Northern Virginia area weather may differ from other parts of Virginia and should plan accordingly.  This tournament will be cancelled only if The Potomac School closes due to weather. Teams that choose not to attend due to weather will not receive a refund.

Refund and Payment Policies

If the Event Partner cancels the event: 

  • To cover processing fees and expenses leading up to the tournament, the refund will be $60.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend: 

  • No refund will be issued. 

Unpaid teams will be put on the waitlist November 30, 2024, unless payment has been worked out via email with the EP Brian McCarthy.

Judging Format

All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.