Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

Volunteer

Volunteers are essential to a successful tournament. Please consider volunteering. No prior experience is necessary. Please email [email protected] to sign up. Volunteers will receive any training necessary and a full day of inspiration working with incredibly talented youth.

Emergency/Bad Weather Policy

If inclement weather poses challenges, our aim is to proceed with the tournament as scheduled. Timely updates will be distributed to all participating teams through email.

Please take a moment to confirm the accuracy of your contact information on Robot Events.

Ensure that the email and/or phone number you provide can be reached outside of regular office hours, as we might need to reach out to you in case of emergencies.

Refund and Payment Policies

If the Event Partner cancels the event: 

Full refund will be provided

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

Registration fees are non-refundable.

Health and Safety Policies

As of this date, Ontario is not under a mask mandate. Therefore, masks are not required, but highly recommended. In order to best insure the safety of our participants, we have instituted the following precautions: 

• Spectators will be able to watch the event from the designated seating areas.
• Only team members and coaches will be allowed in the pit areas. 
• Hand sanitizing stations will be available throughout the event. 
• Anyone who has been exposed to, or has tested positive for, COVID-19 in the two weeks before the event should not attend. 
• The event will be livestreamed and can be viewed remotely.

All approved events and event attendees are required to follow all local, state, federal, or any other government ordinances regarding COVID-19 safety procedures, social distancing, and best hygiene practices. Event Partners should continually assess, based on current government guidelines, whether to postpone, cancel, or significantly reduce the number of attendees when necessary. 

Teams will not be allowed to enter the field to retrieve their robot. Once their match has been scored, they will drive their robot to the side of the field to retrieve it. The only people allowed access to the field and game objects are officially marked staff.

Date: 28-Feb-2025 - 2-Mar-2025

Travel Info

Markham Pan Am Centre
16 Main St
Unionville, Markham, ON L3R 2E4

https://goo.gl/maps/PdGpoijfsgszQLxL9

Hilton Toronto/Markham Suites Conference Centre & Spa

Address: 8500 Warden AvenueMarkham, ON L6G 1A5Canada

Phone: +1 905 470 8500

Book a RoomThis link opens in a new tab. (https://www.hilton.com/en/attend-my-event/vexrobotics-provincialopen-february28-march2-2025/)

Rooms & Rates

• 1 King Bed 1 Bedroom Suite - coming soon!
• 2 Double Beds 1 Bedroom Suite - coming soon!

The following hotels are in close proximity to Markham PanAm Centre.

• Toronto Mariott Markham
• Park Inn by Radisson Toronto-Markham
• Comfort Inn Toronto Northeast
• Hampton Inn & Suites by Hilton Toronto Markham
• Homewood Suites by Hilton Toronto-Markham

Webcast

VEX Ontario YouTube Channel

• Fieldset 1 - Coming soon!

Judging Format

Digital Engineering Notebook Submissions:

• Engineering notebooks will be submitted digitally for evaluation via a link found within the "My Account" panel of the team contact on RobotEvents.
• Submission deadline:  Feb 17th, 5PM EST

In Person Team Interviews:

• ALL teams will receive in person interviews at the event.
• Judging room schedule:
  • Mar 1 -  9:00AM-12PM / 12:30-4:00PM
• All teams will receive in person judging interview at judging area. This year, we will do in person judging based on appointment time to spread out the judging time for all teams. Please sign up your judging time slot at this link. (sign up link coming soon) Each team will have 30 mins window to select and when they go to the judging area at their appointment time, they will be in the fast lane. All teams who have missed their appointments or don’t have appointments at all will be in the regular lane for judging.

Payment

Please ensure that payment is submitted online at https://go.cansteam.org/onprovspaymentv5. If we do not receive your payment by the specified due date, your team will be placed on the waiting list.

1. Teams that qualify for the Championship event, on or before, January 31, 2025, will have two weeks to register and pay.
2. Teams that qualify on or after February 1, 2025, (or qualified for a Championship event that is less than three weeks away) will have one week to register and pay.

Note: please change the contribution from default 10% or 15% to other, and enter $0.

VEX Worlds Air Canada Discount

Promotion Code:T8RTPX31

Applicable Rules

• The booking is to be made to the following city: Dallas, DFW (US)
• The travel period begins Wednesday, April 30, 2025 and ends Tuesday, May 20, 2025.
• Travel is valid Monday, Tuesday, Wednesday, Thursday, Friday, Saturday, Sunday.
• For North America' 5% applies on standard fares, 10% on flex fares & higher. For International Travel' 10% on standard fares & higher.
• However, all bookings made using the promotion code will count toward the minimum 10 passenger requirement for Meetings and Conventions events.

Waitlist

6 teams are on the waitlist for this event.