Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

Competition Schedule

*Subject to change*

Friday, February 28th

2:00 PM - Venue Opens to Teams (Registration, Inspection, Team pits, Skills fields, and Practice fields Only)
5:30 PM - Skills and Practice fields close
6:00 PM - Venue Closes

Saturday, March 1st

07:15 AM - Venue Opens to All
07:45 AM - Registration Ends, Match schedule generated
08:00 AM - Opening Ceremonies (Main Auditorium)
08:15 AM - Qualification matches and Skills Challenges begin (Divisions)
12:00 PM - Lunch
12:40 PM - Qualification matches resume (Divisions)
02:30 PM - Skills Challenges end
02:30 PM - Alliance Selection (Divisions)
03:00 PM - Elimination rounds begin (Main Auditorium)
05:00 PM - Awards Ceremony (Main Auditorium)
06:00 PM - Event Ends
06:00 PM - Venue Closes

Note: This is a two day event, however Friday is optional attendance to Teams. The drivers meeting will be held in person on Friday with a video read ahead. The Drivers meeting will have the following options for viewing: on youtube via the Robotics Institute Live Stream , Google Meets meeting for live questions, or in person.  A form will be sent out to qualified teams to  fill out with their questions ahead of the event. More information will be available closer to the event.

Volunteer

Get Inspired and Have Fun! Be a part of the excitement by joining a team of volunteers who help in a variety of ways to make this event a success for the students involved.

Volunteer Coordinator contact: Ali Bessette – [email protected]

Experience level: No previous experience is needed for most volunteer positions, and you can even bring your kids for a family activity (for example, Field Resetter is an ideal position for young children). 

Time Commitment: You can register for an entire day, or just a portion of the day as your schedule permits for most positions. 

Meals: Lunch is included for volunteers.

Volunteer Positions Needed:

• Emcee
• Field Reset
• Robot Inspector
• Judge
• Queuer
• Referee
• Scorekeeper
• Team Check-in
• Volunteer Check-in

Want to find out more about these volunteer roles and expectations? Visit the REC Foundation website at RoboticsEducation.org/volunteer to check out position descriptions and find volunteer training materials. 

Once you have an assigned volunteer role, please carefully review all guides and training materials posted on the Volunteer Resources page before the event at https://kb.roboticseducation.org/hc/en-us/categories/4421404969111-Volunteers

Want to volunteer? Fill out this form! https://docs.google.com/forms/d/e/1FAIpQLSd96eTsi_N7LUBaNVyd3fBtvg3CwhMv5m0PzfmEO_riFXDvYQ/viewform?usp=sf_link

Reach out to the volunteer coordinator with any questions!

Emergency/Bad Weather Policy

In the event that there is severe weather on the day of the event all registered teams will be notified of a cancelation via e-mail.

We will also do our best to reschedule the competition for another day.

Refund and Payment Policies

Event Cancelation

In the case that the event can not be run on the scheduled date we will try our best to reschedule; however, if we are not able to reschedule the event we will issue a refund to all teams registered.

Team Cancelation

Refunds will ONLY be issued if a team notifies the event partner at least two weeks prior to the event registration deadline.

Webcast

The live stream for this event will be avalible on our Robotics institute of Maine Youtube channel. The channel is avalible here. 

Judging Format

Remote Team Interview Sessions:
Teams will sign up for 30 min time slots. This will give teams ample time to set up and have a 10-15 min conversation with the judges. These slots must be signed up for in advance. If a team does not sign up for one of the time slots prior to the tournament, they are not eligible for any awards requiring a team interview. A coach is required to be in attendance at the session. This means either on camera with the team or on camera on the call with the judges. Each team will have same amount of time to chat with the judges. These remote sessions will take the place of initial team interviews by the judges.

Please sign up for remote judging slots. Slot sign up will be open starting closer to the event.

Any questions please reach out to [email protected]

Digital Engineering Notebooks:
Teams will need to submit their engineering notebooks to robotevents.com prior to the event for review. Notebooks are able to be updated after the link has been posted, but digital engineering notebook judging will be occurring during the week prior to the event, so please keep that in mind when updating the notebooks. Remote digital engineering notebook judging will occur  prior to States in a random order.

Please be sure to have your team's digital engineering notebooks submitted by 0226/2025

Note: Physical engineering notebooks will not be considered during the judging process. For teams that have physical engineering notebooks they will need to be scanned and submitted via the digital engineering notebook submission process.

Remote Digital Engineering Notebook Judging
● Digital Engineering Notebooks are judged remotely before the event
● Teams will upload links to their engineering notebook documents via RobotEvents.com
● Digital Notebooks should be freely viewable by the judges by using the link.

Teams should ensure that permissions to view their notebooks are set to allow the judges to view.

Note: Once a Digital Engineering Notebook link is uploaded via Robotevents, there is no prohibition from teams updating their Digital Engineering Notebook on an ongoing basis, even on event day. Notebook content is expected to change over time which is part of the Engineering Design Process. Below is a link to a how-to document with instructions on how to submit a digital engineering notebook to RobotEvents.com
https://vrc-kb.recf.org/hc/en-us/articles/9662615886487-How-to-Submit-a-VRC-Digital-Engineering-Notebook

Concessions

Hot Dishes

Breakfast Pizza - $4
Cheese & Pepperoni Pizza - $4
Mac n' Cheese - $5

Snacks

Bagels - $2
Cup of Noodles - $2
Candy - $2
Chips - $1

Drinks

Soda -$2
Seltzer -$2
Bottled Water - $2
Hot Chocolate - $1
Tea - $1

Free fruit all day courtesy of Yarmouth and Cape Elizabeth Robotics.

Prices are suggested donations.

Proceeds benefit Yarmouth and Cape Elizabeth Robotics

Waitlist

6 teams are on the waitlist for this event.