Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

This is a two-day event with Saturday dedicated entirely to skills, tuning to our fields, and giving you plenty of time to work on your 'bots. The main qualifying event will be on Sunday. Teams can choose to attend both days or to arrive on Sunday and still have a full tournament experience but there will be less time for Skills on Sunday. There is one price that covers the full weekend of events. (ei: No discounts if you only come on Sunday).

This is a DRAFT agenda. An email will be sent to registered teams when agenda is finalized.

Saturday, January 25th:

9:00 AM - Pits Open
9:30 AM - Inspection Opens
10:00 AM - Skills Open on 2 Fields
5:30 PM - Skills Fields Closed; Fields still open for driver practice.
5:30 - 6:30 PM - Family Dinner: Homestyle Western BBQ: Hotdogs, Vegetarian Chilli, Chips, Pop.
6:45 PM -  Venue Closed

Sunday, January 26th:

8:00 AM - Pits Open; Inspection for any new arrivals;  Skills Open on 2 fields; 
9:00 AM - Judging Open
10:00 AM - Skills Closed; Driver Meeting
10:15 - 12:00 Matches start
12:00 - 12:30 - Lunch; Judging Closed;
12:30 - 4:00 - Qualifying Maches
4:00 - 5:30 - Elimination Matches
5:30 - 6:00 - Award Ceremony

Volunteer

Would you like to volunteer for this exciting event? There are a variety of volunteer roles available from field setters, to reffing, to judging. Some roles are open to anyone with any background while others have specific age and/or background requirements.

Contact the event partner for more details on how to get involved.

Emergency/Bad Weather Policy

In the event of an emergency that requires the unexpected early conclusion of the event, coaches and team mentors will be asked to get in touch with families to arrange for safe transit home. Please ensure that your primary and secondary contact information is up-to-date when you register your teams.

Refund and Payment Policies

Please note that this is a two-day event with a single fee. The cost ($110) covers the full weekend. There are no discounts if you only come on Sunday.

If the Event Partner cancels the event: 

No cost to teams if the event partner needs to cancel the event.

If a Coach/Mentor completes registration for the event but then chooses to withdraw or not attend:

Please contact the event parter if you need to be withdrawn from the event. Full refunds will be issued to teams who withdraw more than one week prior to the event and also for special circumstances.

If a team attends on Saturday but chooses to not return on Sunday to compete.

This has a severe impact on our tournament scheduling as it may be too late to recalculate the match schedule. Teams will still need to pay the full price ($110)

Judging Format

All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges

Note to Coaches

This event is intended for new teams and teams who have not attended many events yet this season. Please discuss this with your students and give priority to teams who you think could benefit most from having the extra time and support. Students in grade 12 are encouraged to participate as volunteers rather than as participants.

Waitlist

17 teams are on the waitlist for this event.