Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

### VEX Robotics Competition Agenda
#### Date: December 7, 2024
#### Location: Canadian County Fairgrounds and Expo

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**7:00 AM - 8:00 AM: Venue Setup**
- **Staff and Volunteers Arrive**: Set up competition fields, registration tables, pit areas, and seating arrangements.
- **Teams Arrive**: Teams can begin unloading and setting up in the designated pit areas.

**8:00 AM - 8:30 AM: Team Check-In and Inspection**
- **Check-In**: Teams register at the check-in table and receive their competition materials.
- **Robot Inspection**: Officials conduct safety and rule compliance checks on all robots. Teams must pass inspection to compete.

**8:30 AM - 8:45 AM: Opening Ceremony**
- **Welcome Speech**: Introduction by the Event Coordinator and a brief overview of the day's events.
- **National Anthem**: Performance of the national anthem.
- **Introduction of Teams**: Acknowledgment of all participating teams and brief introductions.

**8:45 AM - 11:15 AM: Qualification Rounds**
- **Matches Begin**: Teams compete in a series of qualification matches. Matches will be scheduled back-to-back to maximize efficiency.
- **Judging Sessions**: Teams participate in scheduled judging sessions for awards like Design, Excellence, and more.

**11:15 AM - 12:00 PM: Lunch Break**
- **Lunch for Teams and Volunteers**: Food vendors will be available on-site, or teams may bring their own meals.
- **Practice Field Open**: Teams can use the practice field during the lunch break for final adjustments.

**12:00 PM - 2:00 PM: Qualification Rounds Continue**
- **Ongoing Matches**: Continuation of the qualification matches.
- **Skills Challenges**: Teams participate in driver and programming skills challenges if not competing in qualification matches.

**2:00 PM - 2:30 PM: Alliance Selection**
- **Alliance Formation**: Top-ranked teams select their alliance partners for the elimination rounds. This process is crucial for the strategy in the final matches.

**2:30 PM - 4:30 PM: Elimination Rounds**
- **Quarterfinals**: Alliance teams compete in knockout rounds.
- **Semifinals**: Winning alliances advance to the semifinals.
- **Finals**: The top two alliances face off in the final match to determine the champion.

**4:30 PM - 5:00 PM: Awards Ceremony**
- **Recognition of Teams**: Presentation of awards for Tournament Champions, Excellence Award, Design Award, Skills Champion, and other special recognitions.
- **Closing Remarks**: Event Coordinator gives closing remarks and thanks participants, sponsors, and volunteers.

**5:00 PM - 6:00 PM: Event Breakdown**
- **Team Departure**: Teams pack up their equipment and depart the venue.
- **Volunteer Cleanup**: Volunteers assist with dismantling the competition fields and cleaning up the venue.

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**Notes:**
- **Pit Area**: The pit area will be open all day for teams to work on their robots and prepare for matches.

- **Skills Field**: Skills will be available until alliance selection.
 

**Contact Information:**
- Event Coordinator: Don Wilson
- Contact Number: 405-422-2313
- Email: [email protected]

Volunteer

Emergency/Bad Weather Policy

In case of bad weather conditions or possible cancellations please visit the event on Robotevents.com where updates will be posted about the event status as needed. Please feel free to contact me by email  ( [email protected] ) if you are going to be late to the event.

Refund and Payment Policies

If the Event Partner cancels the event:  Refunds are unavailable as the district is still required to pay for the venue.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend: No refunds will be available, but the registration can be transferred to another team that has not paid.

Judging Format

• All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.