Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

Time      Agenda Item

6:30 A.M. Doors open to Volunteers

7:30 A.M. Doors open to Public; Check-In

8:00 A.M. Robot Inspection Begins

8:30 A.M. Driver’s Meeting

9:00 A.M. Opening Ceremony

9:15 A.M. Qualification Matches Begin; Skills Field Opens; Judging Begins; Robot Inspection Ends

12:00 P.M. Lunch Break

1:00 P.M. Qualification Matches Continue

3:00 P.M. End of Qualification Matches; Skills Field Closes; Alliance Selection Begins

4:00 P.M. Elimination Matches Begin

5:30 P.M. Elimination Matches End

6:00 P.M. Award Ceremony

6:30 P.M. Breakdown, Cleanup, End of Tournament

Volunteer

We are still looking for volunteers! If you are interested in volunteering, please use the the following signup link: https://signup.com/go/UBUpEKL. If anyone has any questions on what place might be best for them, reach out to us at [email protected] and [email protected]. 

We would love to have as much help as we can for Friday, February 21st setup. Please use the link above to signup for a spot. When we finish setting up, teams that helped can get inspection, scrimmages, and skills done. More information coming soon.

Emergency/Bad Weather Policy

Prince William County Schools has final say over all weather related delays and closings. In the unlikely event that weather should cancel the use of the building and the event, refunds will be issued to teams that have paid prior to arrival. Please allow ~6 weeks for refunds to be mailed to your officially registered address.

In the event of a weather related delayed opening, the tournament will run but with a modified schedule. We understand that teams may not be able to alter their travel plans. Unfortunately, no refunds will be issued for no shows to a delayed start event. We will do all that is humanly possible to run a tournament with enough qualifying matches and a full elimination round and provide judging for awarded trophies.

Refund and Payment Policies

If the Event Partner cancels/postpones the event: 

• In the unlikely event that weather should cancel the use of the building and the event, refunds will be issued to teams that have paid prior to arrival minus the $5 RECF adminstrative fees.  Due to the nature of school accounting, the refunds may take ~6 weeks to process.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend: 

• There will be no refund for a cancelling team unless another team is able to take the open spot. 

All teams will have to submit payment or have made arrangements by February 14th, 2025.  If not paid for by that date, your team will be moved to the wait list to make room for other teams. Please contact us in case you are having an issue with payment.

Date: 22-Feb-2025

Travel Info

Potomac Middle School is located at 3130 Panther Pride Drive, Dumfries, VA, 22193.

There will be a route on drop-off and parking sent out in the information packet. Please be on the lookout for that info.

Webcast

We are currently looking into getting a stream setup on Youtube. Please be on the lookout for more information

Judging Format

• All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.

Waitlist

9 teams are on the waitlist for this event.