Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

The following Agenda is tentative and will be updated closer to the event dates

Sun, Feb 16th, 2025

5:00 PM - Inspection and Skills Open 

7:45 PM - Inspection and Skills Close

8:00 PM - Facility closes. All teams requested to vacate the premises.

We request all teams to be inspected on Sunday, Feb 16th. In case you are unable to make it on Feb 16th, we require you to be fully inspected by 7:30AM on the 17th.  This is a hard deadline.

Mon Feb 17th, 2025

6:45 AM Doors, pits, and practice fields open; Registration and inspection continue

7:15 AM Inspection Closes for remaining teams (hard deadline)

7:30 AM Opening Ceremonies

8:00 AM Qualification matches begin & Skills Fields open

12:00 PM Lunch break

12:30 PM Qualification matches resume

6:30 PM  Qualification matches ends & Skills fields Close

7:00 PM Elimination Matches begin

8:30 PM Awards

9:00 PM - Facility closes. All teams requested to vacate the premises.

Volunteer

We could not host successful events without our amazing volunteers!

Please sign up here for volunteering!

• No prior robotics experience is needed.

• All volunteering counts towards volunteering hours for students

• We are happy to sign necessary volunteering hours forms for you

Emergency/Bad Weather Policy

We do not expect dad weather to not impact this event, since all activities are indoors or in covered areas.

However, in case of an unforeseen cancellation, the event partner(s) will communicate with you as early as possible. 

Teams should make sure their contact information on Robotevents.com is up to date, and includes phone numbers that they will be able to access during weekends and / or holidays, in case of any urgent communications become necessary.

Refund and Payment Policies

If the Event Partner cancels the event:

Event partner(s) will try their best to issue full refunds (minus the $5 processing fee charged by Robot Events) in the event of an unforeseen cancellation.

If a Coach/Mentor completes registration for the event and then chooses to withdraw or not attend:

Registrations will not be refunded for teams that registered but did not attend. If there are teams on the waiting list that can backfill vacated spots, and if you let us know at least five weeks before the event date.

All payments MUST be received before the payment deadline date of Dec 7th, 2024. Teams registered after payment deadline will need to pay registration fee within 1 week.  If payment is not received, teams will be moved to the waitlist, and teams from the waitlist will be offered the spot. Reminders will be sent before the payment deadline. Unless you have an explicit exception from the event partner, your team will be placed back on the waitlist if payment is not received by the payment deadline.

Health and Safety Policies

There are no vaccination or mask mandates, but we highly encourage everyone to avoid coming into the facility if you are not feeling well and follow all commonly expected safety and health precautions.

Webcast

Visit team315.org/live for the webcast.

Judging Format

Please look out for updates to this section closer to the event date.

Judging format for this event will be: Digital Engineering Notebook Submissions + In Person Team Interviews.

• Engineering notebooks will need to be submitted digitally for evaluation via a link found within the "My Account" panel of the team contact on RobotEvents.
• Initial Team Interviews may be conducted remotely, possibly before the date of the event, followed by team interviews conducted in-person at the event.
• Engineering Notebook submission deadline: Please see instructions here

Signature Event Early Bird Policy

• All Signature Events will have a specific Early Bird Registration that is independent of all local/regional Early Bird systems
  • Each team starts the season with three (3) opportunities to register during the Signature Event Early-Bird period
    • An opportunity is taken away each time the team registers for a Signature Event, whether during the Signature Event Early-Bird period or Standard period
    • A Signature Event Early-Bird opportunity is not taken away if a team registers for a tournament hosted by their school or organization (where the team’s coach is the Event Partner)
  • Early Bird Registration will open 16 weeks before the event at 12:00PM EST
    • Note: Modifications to this may be made for events in August and September
  • Standard Registration will open 14 weeks before the event at 12:00PM EST
  • An Event Partner may register their own teams to their Signature Event during Signature Event Early Bird Registration no matter how many other Signature Events they are already registered for  
    • The Event Partner must be the Primary Contact for the teams they are registering