Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

Tentative Agenda

Schedule may update closer to competition.

December 19, 2024

08:00 Volunteer Check-In(Stand by)

09:00 Open the Gate, Teams entry 

09:00 Doors open, Team check-in begins

09:30 Robot inspection

10:00  Skills Field opens

12:00-13:00 Lunch Break

13:00-17:30 Judging Begins

13:00 Drivers and Coaches Meeting, Inspection Closes

13:30 Practice Matches

15:50 Skills Field Closes

16:30 Opening Ceremony

17:00 End of Day 1

December 20, 2024

08:00 Doors Open, Judging Begins

09:00-12:00  Qualification Matches, Optional Skills Challenges

12:00-13:00 Lunch Break

13:00 Matches and Judging continues, Optional Skills Challenges / Qualification matches, Optional Skills Challenges

14:00 Qualification matches / Optional Skills Challenges

17:00 End of Day 2

December 21, 2024

7:30 Doors open, Team check-in begins

8:00 Qualification Matches Resumes, Skills Field Opens, Judging Begins

12:00-13:00 End of Qualification Matches, Lunch Break

13:00  Matches and Judging continues, Optional Skills Challenges

13:00-13:30  Alliance selection

14:00-17:00 Alliance Elimination matches

15:00 End of Skills Challenges

17:00-17:30 Awards and Closing ceremony 

17:30 Clean up /Pits/event closing

Volunteer

Due to the large number of teams participating in this event, we are in need of a large number of volunteers to help complete this event, so if you are interested in volunteering, please email the Event Partner!
If you are interested in volunteering, please let us know and we will provide you with a certificate of service hours.

Emergency/Bad Weather Policy

In the case of bad weather conditions or possible cancellations, please visit the event on Robotevents.com where updates about the event status will be posted as needed. Event Partners will also make every effort to reach teams directly in case of an emergency. Make sure your team contact information is up to date in your robotevents.com account, as this is the information that will be used to contact your team. Teams should make sure their contact information in Robotevents.com is up to date and includes both school and non-school phone numbers.

Refund and Payment Policies

If the Event Partner cancels the event，

The entire event will be canceled due to major factors such as natural disasters and weather factors. However, even if the cancellation of the event is approved, there will be no refunds as all event preparations will be borne by the event partners as fixed costs. 

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend, we do not issue refunds in these cases.

A financial statement can be found via email from the PAS VEX Robotics Competition Signature Event partner. After the registration list of participating teams is officially listed on the REC official website, the event partners will sort out the participating teams and prepare a payment notice and send it to the main contact person of the participating teams. The letter will contain the following information, including team registration fees, bank transfer information, payment deadlines, etc. Please pay attention to relevant information. Thank you for your understanding.

Teams who have not paid by the payment deadline will be moved to the waitlist.

Date: 19-Dec-2024 - 21-Dec-2024

Travel Info

TRAVEL AND ACCOMMODATION
Teams are required to make their own arrangements for travel to and from Taiwan, as well as for accommodation during the event. PAS VEX Signature Event Planning Committee  can assist in certain areas and recommend that you contact our trusted travel agency: New Taiwan Travel(台新旅行社) to help plan your Accommodation during competition. The EMAIL below is the booking portal that can be used to book your hotels and excursions.

The New Taiwan Travel team is pleased to offer you accommodation packages, including transfers, to ensure you and your students have a smooth and enjoyable trip in Taiwan.

To further enhance this journey and create lasting memories, they are delighted to assist you in exploring the country’s rich cultural heritage and breathtaking landscapes. If time and budget permit, they are more than happy to provide you with quotes for pre- and/or post-nights.

Once your PASVEX school registration is confirmed, you can start planning your trip to Taiwan. Please submit your inquiry to [email protected] and they will be happy to provide personalized assistance with your travel plans. The team is dedicated to customizing all quotes to your specific needs, budget and preferences. Currently, the following hotels will cooperate with our trusted travel agency, but the number of rooms is still limited. If you have needs, please contact the agency as soon as possible

Judging Format

Judging Process 

Again.......*We remind all teams to submit their digital engineering notebooks to facilitate our judging process.

We will use digital engineering notebooks for review during this judging process, and please upload them in accordance with official regulations.
On the day of the competition, we will conduct it face-to-face, IN-PERSON. We will not collect physical engineering notebooks on the FIRST day, but each team can bring their own engineering notebooks as a presentation tool during the interview.

If the team does not upload the digital engineering notebook, it will be deemed that the engineering notebook has not been submitted and cannot be paid back on the day of registration.

According to official rules, the choice of judging format for the event rests with the Event Partner. Detailed information about judging should be found on the event page on RobotEvents. All teams at the event must submit their notebooks in the same format, regardless of their notebook's native format. A team with a physical engineering notebook will need to upload a link to a digital copy via RobotEvents, or conversely, a team with a digital engineering notebook may be asked to print it out prior to the event.

•  Digital Engineering Notebook Submissions / In Person Team Interviews: Team interviews will be conducted in-person at the event. Engineering notebooks will be submitted digitally for evaluation  via a link found within the "My Account" panel of the team contact on RobotEvents. The deadline is: December 9th.

Signature Event Early Bird Policy

• All Signature Events will have a specific Early Bird Registration that is independent of all local/regional Early Bird systems
  • Each team starts the season with three (3) opportunities to register during the Signature Event Early-Bird period
    • An opportunity is taken away each time the team registers for a Signature Event, whether during the Signature Event Early-Bird period or Standard period
    • A Signature Event Early-Bird opportunity is not taken away if a team registers for a tournament hosted by their school or organization (where the team’s coach is the Event Partner)
  • Early Bird Registration will open 16 weeks before the event at 12:00PM EST
    • Note: Modifications to this may be made for events in August and September
  • Standard Registration will open 14 weeks before the event at 12:00PM EST
  • An Event Partner may register their own teams to their Signature Event during Signature Event Early Bird Registration no matter how many other Signature Events they are already registered for  
    • The Event Partner must be the Primary Contact for the teams they are registering

Waitlist

5 teams are on the waitlist for this event.