Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

This is subject to change but will be very similar.

Friday

4:00pm - Venue Opens

4:00pm - 5:30pm Checkin

4:00pm - 5:30pm - Inspections, Practice Fields Open**

4:00pm - 8:00pm - Skills Fields open with a break from 5:30-6:00 for Driver Meeting (If teams are in line a person from the team may remain in line as long as they have the team's Skills pass.)

5:30-6:00 Opening Ceremonies and Drivers Meeting

6:00pm - 8:00pm Qualification Matches

8:00 - Venue closes

Saturday

7:30 - Venue Opens

7:30 - 8:15am - Morning Check-in, any team inspected Friday night that leaves with their robot must do an inspection on Saturday as well. There will be a special line for these teams as this inspection will be quicker and not require a field test.

8:15am - 8:30am - Morning Update for the day (all teams must be present)

8:30am - 12:00am - Qualification Matches and Skills*

12:00am - 12:30pm - Lunch

12:30pm - 3:30pm - Qualification Matches and Skills*

The skills fields will close at 3:30pm or when the last qualification match starts whichever is earlier. Any team that is currently on the field at the end time may make their run. All in line will not be permitted. Between Friday and Saturday, there will be plenty of time to get your runs in. Do not wait until the last minute.

3:45pm Alliance Selection

4:15pm-5:30pm Elimination Matches

5:30pm-6:00pm Awards

6:30 pm - Venue Closes

* Teams must have their skills pass in the skills line with them to be in the line. Anyone without a skills pass in the line will be asked to remove themself from the line. No saving spots and no line hopping. Any team in violation of this will be reported to the Head Ref and the Judges for unsportsmanlike conduct and possibly issued a violation.

** Robots must pass inspection before being allowed on any field including the practice fields.

Volunteer

If you are interested in volunteering for this event please contact Mike Wilson. [email protected]

Volunteers are always needed. Volunteers typically will receive a volunteer shirt and be fed for the day. We have many different needs from simply sitting at a table checking people in to being a ref or a judge.

This website has a list of most roles with a brief description - https://kb.roboticseducation.org/hc/en-us/articles/4969327789207-Volunteer-Roles-Available

If VEXU teams provide 2 or more volunteers you will be allowed to run your skills matches at no cost at each session the volunteers are present.

Emergency/Bad Weather Policy

If the weather makes you late for the event or prevents you from attending, please immediately contact Mike Wilson by phone on the day of the event and by email before the event.

If the event is canceled due to weather or any other unforeseen circumstance, it will be posted here on this event website.

Refund and Payment Policies

If the Event Partner cancels the event: If the event cannot be rescheduled, the Event Partner will refund the registration fees minus the REC processing fees.

If a Coach/Mentor completes registration for the event and then chooses to withdraw or not attend: Refunds may only be issued if the coach/mentor sends an email two weeks before the event. There will be no refunds for teams who withdraw two weeks prior to the event or do not attend the event. 

Date: 28-Feb-2025 - 1-Mar-2025

Travel Info

Rich Township High School
STEM Campus
3600 203rd St.
Olympia Fields, IL 60461

Webcast

We will be live-streaming this event thanks to the Rich Township Broadcasting Club. Please check closer to the day of the event for the links. If you are looking to have your event live streamed please reach out to Rashad King at [email protected].

Friday -

Saturday -

Judging Format

In-Person Interviews - The Team Interviews will be judged in person on the days of the event. Please check back for more details as the event approaches.

Digital Notebook Submitions -  Engineering Notebooks will be submitted digitally before the event. Digital notebooks are due by 6:00 pm on Thursday, February 13th.

How to Submit a Digital Engineering Notebook

Please check the Awards tab for the Judged Awards and which qualify for VEX Worlds.

Food/Concessions

We are working on making sure there will be concessions available on both days for spectators and teams. Check closer to the event date for more information.

State Championship Apparel

We hope to have Fine Designs onsite selling custom 2025 Illinois State Championship items. Please check back here for details.

Sponsors

The organizations below are sponsoring this event. If your organization would like to also sponsor the event please reach out to Mike Wilson at [email protected]

Waitlist

13 teams are on the waitlist for this event.