Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

[PLEASE NOTE: This schedule is different from the previous four Speedway Signature Events. Upon feedback from last year’s event, we are extending the Day 2 festivities to allow for a more exciting series of elimination matches.]

[DISCLAIMER: This schedule is subject to change at any time.]

Friday, November 22, 2024

8:00 AM Gates Open: Registration, Inspection, and Practice Fields Open

8:30 AM Skills Fields Open

9:25 AM The Festivities Begin: “Back Home Again in Indiana”

9:30 AM Opening Ceremony

10:00 AM Drivers to Pit Lane (Drivers Meeting)

10:30 AM - 12:30 PM Green Flag (Qualifications Matches Begin)

12:30 PM - 1:30 PM Pit Stop for Lunch

1:30 PM - 5:00 PM Green Flag Qualifications Matches (Qualification Matches Resume)

Speedway Challenge

4:00 PM Indy500 Solo Racing Opens 

5:00 PM Indy500 Team Racing Competition

5:00 PM Pit Stop Challenge Opens

7:30 PM Skills Fields Close

8:00 PM Red Flag (Facility Closes)

Saturday, November 23, 2024

7:45 AM Gates Open: Practice Fields Open

8:00 AM “Final Lap” ceremony recognizing graduating seniors

8:30 AM - 12:15 PM Green Flag (Qualifications Matches Resume, Skills Fields Open

12:15 PM - 1:15 PM Pit Stop for Lunch

1:15 PM - 4:00 PM Green Flag (Qualifications Matches Resume)

4:30 PM - 4:50 PM Alliance Selection

5:00 PM - 6:45 PM Elimination Matches*

7:00 PM The Checkered Flag (Finals Pre-Show and Finals Matches)*

8:30 PM - 9:00 PM Awards Ceremony at Dallara Winners Circle*

9:30 PM Red Flag (Facility Closes)

*Please note that skills fields will close at the end of qualification matches. Elimination match schedules are entirely dependent upon the flow of the event. Rules questions, timeouts, and other considerations may speed up or slow down the event. As is typically true at Indiana events, there will be a five-minute break between the quarterfinals and semi-finals matches and a ten-minute break between the semi-finals and finals pre-show (regardless of any timeouts).

Volunteer

Signature Events are only made possible by the great volunteers who staff the event. The Speedway Signature Event is no exception; we always aim to have the best staff of volunteers at our event. 

We are currently seeking volunteers in the following areas:

• Field Resetters

• Skills Referees

• Queuers

• Practice Field Monitors

• Setup/Teardown

Sign up to volunteer at this link.  If you have questions about volunteering, contact Julie Robbins ([email protected]).

All head referees at the Speedway Signature Event hold previous experience from the World Championships and other Signature Events, State/Regional Championships, and local events. The 2024 list of referees and emcees can be viewed on our website.

Emergency/Bad Weather Policy

In the event of any emergency or bad weather, we will post updates to Robot Events and email coaches. 

If your arrival will be delayed, please call or text (317) 985-5111 with your team number.

Refund and Payment Policies

If the Event Partner cancels the event: A full refund will be given.

​If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend: No refunds will be given.

Payment should be received within three weeks of registration. Teams registered within a month of the event should pay upon registration. Teams who do not meet the payment deadlines will be moved to the waitlist. 

Date: 22-Nov-2024 - 23-Nov-2024

Travel Info

This event is held at the Dallara IndyCar Factory, one of the World's premier race car factories. The factory is located in Speedway, Indiana, just minutes away from the Indianapolis Motor Speedway. There are many hotels and restaurants throughout the Town of Speedway. A parking lot for attendees and spectators can be found behind the factory. 

Webcast

https://www.youtube.com/live/_7cuwt16khk

The Speedway Signature Event is proud to live stream the entirety of the 2024 Speedway: High Stakes. You can find it here: https://www.youtube.com/live/_7cuwt16khk?si=YScEvHtahAamK2kW

Judging Format

EDIT November 19, 2024:

We are aware of November update to the Guide to Judging.  Because Digitial Engineering Notebooks were submittted for this event prior to the update, we will not be using the update.  We will use the August 19, 2024 version of the Guide to Judging.  We apologize for any confusion.  

ORIGINAL POST:

The Speedway takes judging very seriously. Our highly experienced Esteemed Corps of Judges from all over the United States puts in more than 650 hours to make our effort complete. We employ a hybrid judging format. Here is what that means:

Engineering Notebooks will be reviewed in advance of the event by the Judges.  We believe this will allow the Judges to spend more time with the notebooks and therefore better reward the awesome effort that teams put into their notebooks.  We ask that all teams submit their Engineering Notebooks on RobotEvents NO LATER THAN midnight on Saturday, November 9th, 2024.  

Team Interviews will be conducted in person in the pits on the days of the event.  All teams will be interviewed at least once, so be prepared to tell us why your robot is great!  Interviews should be around 10 minutes in length, so be sure to practice being concise and impactful.  Some teams may receive second interviews if the Judges need additional information. 

If you have any questions about the judging process, please email the EP and we will try to answer them.

Signature Event Early Bird Policy

• All Signature Events will have a specific Early Bird Registration that is independent of all local/regional Early Bird systems
  • Each team starts the season with three (3) opportunities to register during the Signature Event Early-Bird period
    • An opportunity is taken away each time the team registers for a Signature Event, whether during the Signature Event Early-Bird period or Standard period
    • A Signature Event Early-Bird opportunity is not taken away if a team registers for a tournament hosted by their school or organization (where the team’s coach is the Event Partner)
  • Early Bird Registration will open 16 weeks before the event at 12:00PM EST
    • Note: Modifications to this may be made for events in August and September
  • Standard Registration will open 14 weeks before the event at 12:00PM EST
  • An Event Partner may register their own teams to their Signature Event during Signature Event Early Bird Registration no matter how many other Signature Events they are already registered for  
    • The Event Partner must be the Primary Contact for the teams they are registering