Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

Tuesday

10:00 am – 8:00  pm set up

Wednesday

7:00  am venue open

8:00  am-11:00  am   team check in and inspections

10:00  am – 11:00  am skills is open

11:00 -11:30  Opening Ceremony and Drivers Meeting

11:30 -12:30  lunch

12:30 -1:25 practice matches

1:25-6:00  qualification matches

12:00 -6:00  skills open

Thursday

7:00  am venue open

8:00  am-10:30 pm   qualification matches

8:00  am – 10:30 pm skills is open

11:00 alliance selection

11:30 -12:30  lunch

12:30 -3:00 division finals

3:00 event finals

3:30 awards ceremony

Volunteer

Volunteer registration is open!  Please fill out the volunteer form HERE.  We are looking for volunteers with any amount of experience for a variety of roles.  We can’t make this happen without you!  If you have any questions, please email [email protected].

Emergency/Bad Weather Policy

In the case of bad weather please contact the Event Partner to discuss options. We are used to adverse weather in Utah. If weather is bad enough to not run this event we will figure out the best path forward for all involved. 

Refund and Payment Policies

If the Event Partner cancels the event: If the event is cancelled, a full event registration refund will be given to all paid teams. Teams are responsible for their own transportation and hotel costs. 

Payment is due at the time of registration unless special arrangement has been made with the Event Partner. Teams who have registered but have not paid or submitted a PO within 2 weeks of registration will be moved to the wait list unless the event partner is contacted and arrangements are made.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend: A full refund will be given if the Event Partner is notified four weeks in advance of the event. If notification is less than four weeks, but more than a week, a 50% refund will be given. If notification is less than one week, no refund will be given.

Health and Safety Policies

Message from REC Foundation:

All approved events and event attendees are required to follow all local, state, federal, or any other government ordinances regarding COVID-19 safety procedures, social distancing, and best hygiene practices. Event hosts should continually assess, based on current government guidelines, whether to postpone, cancel, or significantly reduce the number of attendees when necessary.

Date: 29-Jan-2025 - 30-Jan-2025

Travel Info

Event will be at the Utah State FairPark which is about halfway between the Salt Lake International Aiport and downtown Salt Lake. This is a large, 65-acre complex. We will be in the Grand and Heritage buildings which are in the southeast corner of the FairPark. There is plenty of parking close to these buildings, and parking is included in your registration fee.

We put out for bids on lodging and received responses back from several local hotels. After inspecting each one, we settled on the following three. Each has airport shuttle service, each includes a free, hot breakfast, and each has free parking.

The Crystal Inn is in downtown Salt Lake City. It is within walking distance of restaurants and other downtown attractions. It is also just two block from the rapid transit system. There is no fare for riding rapid transit in the downtown loop area. You can also take the bus to the FairPark for a $2.50 fare ($5.00 roundtrip). So if you are flying in, you could stay at the Crystal Inn and not have to rent a car. The Crystal in has an indoor pool, exercise room, bus parking, and we have made arrangements to use one of their conference rooms as an area where students can work on their robots, and interact with other teams. The rooms in the Crystal Inn are larger than normal. The room with two queen sized beds also contains a couch that can be pulled out into a bed. Rates are $169/night for 1 or 2 occupants in a room, and $179/night for 3 or 4 occupants in a room. There is a 15.82% room tax in downtown Salt Lake City, but this will be waived if you provide a valid tax exempt form prior to or at checkin. We have been able to reserve a block of rooms at the Crystal Inn that will be held through 12/15/23. After that, rooms will may be rented for the same rate, if they are available. If you plan to extend your stay in Salt Lake, or have not been to Salt Lake previously, we think you will enjoy staying in a downtown location. Click here for discounted rates at the Crystal Inn. Once at the link, got to the bottom of the page and choose your dates, number of people, rooms, etc. Then click Book Now, then Add Code, then Discount Code, then Group Attendee. Now type in your code which is RNR25. Now you should see the Rumble in the Rockies group rate. As an alternative, you can just call the front desk at (801) 328-4466, give them the same code, RNR25 and you will get the group rate.

The Hilton Garden Inn is close to the Salt Lake International Airport and is convenient for people who want to get in and out of Salt Lake quickly. It offers shuttle sevice to and from the airport, is also withing walking distance of rapid transit. It has an indoor pool, a very complete exercise room, and we have made arrangements to reserve half of their large ballroom. The complementary hot breakfast will be served to visiting teams in the ballroom, and the ballroom will be open all day for students who want to work on their robots, or socialize. The room rate is $154 per night for 1 to 4 occupants. There is a 13.82% room tax in Salt Lake County, but it will be waived if you can present proof that you are a tax exempt organization. Our block of rooms at the Hilton will be held until 14 days before the event (1/11/24). After this date, it will determine whether or not it can accept reservations based on a space- and rate-available basis at the group rate. Click here for discounted rates at the Hilton Garden Inn. It will come with the dates of the stay filled in, but you can edit those dates for a longer or shorter stay as you choose. Look for "edit stay" at the top right of the chosen dates.

The Hampton Inn & Suites Airport is another airport hotel. Its pool is outdoors, so it is closed in the winter, though there is an outdoor hot tub and sauna available. The nice thing about the Hampton is that it has really large rooms. You could set up a half of a field in their room that has two queen sized beds in it. The room rate is $149/night for 1 to 4 occupants. Click here for discounted rates at the Hampton Inn & Suites.

For additional things to do in Salt Lake, and discounts, see: https://www.visitsaltlake.com/things-to-do/tours-experiences/visit-salt-lake-connect-pass/?utm_source=google&utm_medium=cpc&utm_campaign=Trip+Planning&utm_content=Passes&gad_source=1&gclid=Cj0KCQiAhc-sBhCEARIsAOVwHuSQu9LjxKTlDBiCj3HZpBFYqpiDD7_Kt7wvZnTxqs4512txofT7he8aAhT9EALw_wcB&gclsrc=aw.ds

Also see:  Salt Lake City Skiing & Snowboarding | Resorts & Slopes (visitsaltlake.com).

Also see: Salt Lake Ski Super Pass | Ski Deals & Discounts (visitsaltlake.com) for additional discounts.

Webcast

Rumble in the Rockies - Wasatch - Day 1

Rumble in the Rockies - Oquirrh - Day 1

Rumble in the Rockies - Wasatch - Day 2

Rumble in the Rockies - Oquirrh - Day 2

Judging Format

All Remote Judging - The Initial Team Interviews will be conducted remotely, and Engineering Notebooks will be submitted to judges digitally via a link found within the "My Account" panel of the team contact on RobotEvents.  Initial Interviews and Notebook submission deadlines may be scheduled ahead of the event date. Follow up interviews will be conducted in person at the event.

Please use this link to sign up. "This part is still pending"

if you want to help with judging in any way please let me know and we will add you to those ranks.

Digital Engineering Notebook Deadline: 1/17/24 at 5:00 PM MST.

Payment

Payment is due at the time of registration unless special arrangement has been made with the Event Partner. Teams who have registered but have not paid or submitted a PO within 2 weeks of registration will be moved to the wait list unless the event partner is contacted and arrangements are made.

Signature Event Early Bird Policy

• All Signature Events will have a specific Early Bird Registration that is independent of all local/regional Early Bird systems
  • Each team starts the season with three (3) opportunities to register during the Signature Event Early-Bird period
    • An opportunity is taken away each time the team registers for a Signature Event, whether during the Signature Event Early-Bird period or Standard period
    • A Signature Event Early-Bird opportunity is not taken away if a team registers for a tournament hosted by their school or organization (where the team’s coach is the Event Partner)
  • Early Bird Registration will open 16 weeks before the event at 12:00PM EST
    • Note: Modifications to this may be made for events in August and September
  • Standard Registration will open 14 weeks before the event at 12:00PM EST
  • An Event Partner may register their own teams to their Signature Event during Signature Event Early Bird Registration no matter how many other Signature Events they are already registered for  
    • The Event Partner must be the Primary Contact for the teams they are registering