Ashbury College Ottawa VEX V5 Robotics Competition Blended
In-Person Skills and Judging
- Date
- 1-Feb-2025 Add to Calendar
- Event Code
- RE-V5RC-24-5511
- Program
- VEX V5 Robotics Competition
- Event Type
- Tournament
- Event Format
- In-Person
- Field Control System
- Smart Field Control
- Capacity
- 36
- Spots Open
- 0
- Event Region
- Ontario
- Max Registrations per Organization
- 8
- Early-Bird Registration Opens
- 15-May-2024 17:00 EDT
- Standard Registration Opens
- 21-Dec-2024 17:00 EST
- Registration Deadline
- 17-Jan-2025 17:00 EST
- Payment Deadline
- 17-Jan-2025 17:00 EST
- Price
- CA$125.00
- This event currently has no spaces available.
General Info
General Info
The annual Ashbury College VEX VRC qualifying event will be held at Ashbury College, 362 Mariposa Avenue, Ottawa, Ontario. We look forward to competing with old and new teams. Robot Events does not accept payments for events outside of the US. Registration must be paid to ASHBURY COLLEGE and received by Friday, January 17th at 5:00 PM. Teams that do not pay within two (2) weeks of registering will be moved to the waitlist. Once payment is received, your team will be added to the tournament if there is room.
Lunch: All teams will have the option to have lunch provided ($11/person), which will consist of a main course, several sides, including soups and salads, and a dessert. Drinks are included. The menu will be posted closer to the day of the event. We can accommodate most dietary preferences and restrictions.
Please mail cheque payments to:
Ashbury College (Care of: Robotics), 362 Mariposa Avenue, Ottawa, Ontario, K1M 0T3
OR electronically using Universal site (Currently being setup)
Grade Level: All
Skills Challenge Offered: Yes
Digital submijssion of Engineering notebooks.
Judging Format: All In-Person Judging
Grade Level: All
Skills Challenge Offered: Yes
Judging Format: All In-Person Judging
Event Dates & Locations
Date: 1-Feb-2025
Venue/Location:362 Mariposa Avenue
Ottawa, Ontario K1M 0T3
Canada
Contact Information
You must login to contact this Event PartnerCode of Conduct
The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.
For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.
Agenda
Ashbury College Vex VRC Qualifying Tournament
Saturday, Feb. 1st, 2025
Ashbury College
Agenda (Subject to change)
Friday, Jan 31st, 2025
4:00 P.M. to 8:00 P.M. Teams may offload robots and tools. There will be no inspections done.
Saturday, Feb 1st, 2025
7:30 A.M.Volunteers arrive
8:00 A.M. Venue Opens, inspection begins, practice fields open
9:15 A.M. Opening Ceremonies – Auditorium
9:30 A.M. to 10:00 A.M. Practice rounds, Inspection continues. All robots must be inspected by 10:00 A.M. to compete.
9:30 A.M. Skills field open - Robots must have passed inspection.
10:10 A.M. to 12:00 P.M. – Qualification Matches
12:15 P.M. to 1:00 P.M. – Lunch
12:45 P.M. to 3:30 P.M. – Qualification Matches
3:30 P.M. - Skills and practice fields close
3:45 P.M. Alliance selection
4:00 P.M. to 5:00 P.M. Finals
5:30 P.M. Award Presentation, Closing ceremonies, clean up.
Volunteer
Volunteers are the backbone of a successful tournament. Please get in touch with [email protected] to volunteer.
Emcee
Description: Provide play-by-play during the tournament and informative program knowledge between matches. Add enthusiasm, energy and a high engagement and understanding for all event participants.
Activity Level: High (physical), constant standing or walking.
Experience Level: Advanced. Experience is preferred but not required.
Field Reset
Description: Accurately reset the competition field after each match and assist the Field Manager or Head Referee as needed. Note: students with high energy and younger children do well.
Activity Level: High (physical), constant standing or walking.
Experience Level: Beginner. No experience is needed.
Head Referee
Description: Organize and oversee all Scorekeeper Referees. Interpret and consistently enforce the game rules to score each match upon completion. Act as the final authority for any disputes or rulings. Train Scorekeeper Referees as needed.
Activity Level: High (physical), constant standing or walking.
Experience Level: Advanced. Previous Scorekeeper Referee experience is required. Certification required. Must be at least 20 years old for VRC events and at least 16 years old for VIQRC events.
Inspector
Description: Conduct inspections to verify that robots comply with the rules and specifications outlined in the game manuals.
Activity Level: Moderate (mix of sitting and walking).
Experience Level: Intermediate. Basic knowledge of robot construction and familiarity with VRC & VIQRC parts is helpful but not mandatory.
Judge
Description: Evaluate student teams through interviews, Engineering Notebooks, and on-field performance. Present awards as needed.
Activity Level: Moderate (mix of sitting and walking).
Experience Level: Intermediate. Some robotics judging experience is helpful but not necessary. Must be at least 18 years old and not part of a VRC team for all VRC events. Must be at least 21 for all VEX U events. Must be at least 18 for VIQRC events. Younger volunteers ages 16-17 may be VIQRC Judges if paired with another Judge who is 18 or over.
Judge Advisor
Description: Train and assist volunteer Judges as they evaluate student teams through interviews, review Engineering Notebooks, observe on-the-field performance, and present awards as needed. Facilitate the Deliberation process for judged awards and serve as a Judge as needed.
Activity Level: Moderate (mix of sitting and walking).
Experience Level: Advanced. Previous Judge experience is strongly recommended. Certification required. Must be at least 20 years old for VRC and VIQRC events and at least 21 years old for VEX U events.
Pit Admin Assistant
Description: Serve in a customer service role by assisting teams and guests with competition- and venue-related questions.
Activity Level: Low (mostly sitting).
Experience Level: Beginner. No experience is required.
Practice Field Official
Description: Oversee practice fields and ensure that all teams have access to practice time and proceed in an orderly fashion.
Activity Level: Moderate (mix of sitting and walking).
Experience Level: Beginner. No experience is required.
Queuing
Description: Assist with staging teams for upcoming matches.
Activity Level: High (physical), constant standing or walking.
Experience Level: Beginner. No experience is required.
Scorekeeper Referee
Description: Record scores using the TM Mobile app or paper score sheets. Verify recorded scores with other Scorekeeping Referees and/or the Head Referee as needed and with the student drivers after each match. Discuss possible rule violations with the Head Referee after the match. Ensure the field is reset and robots are ready for the next match.
Activity Level: High (physical), constant standing or walking.
Experience Level: Intermediate. Experienced volunteers are preferred; however, Scorekeeper Referees can be new volunteers and can be trained quickly. Must be at least 15 years old for all events.
Team Check-in
Description: Welcome teams as they arrive. Verify teams, hand out materials, and collect Engineering Notebooks. Answer basic questions about the facility and event.
Activity Level: Moderate (mix of sitting and walking).
Experience Level: Beginner. No experience is required.
VEX TM Operator
Description: Use the Tournament Manager software to initiate matches and record scores. Coordinate with the Emcee on displaying match results at appropriate times.
Activity Level: Low (mostly sitting).
Experience Level: Intermediate. Experienced volunteers are preferred, but new volunteers can be trained in advance.
Volunteer Check-in
Description: Welcome volunteers and guests. Verify schedule, hand out materials, and direct volunteers to appropriate locations. Answer basic questions about the facility and event. It can be a fast-paced role.
Activity Level: Moderate (mix of sitting and walking).
Experience Level: Beginner. No experience is required.
Emergency/Bad Weather Policy
This event will run in almost any weather. If it is cancelled due to weather, a full refund will be issued. Teams will be contacted by email or phone if the event is cancelled. Please make sure all contact information is correct in Robot Events.
Teams that cancel two weeks before the event, Friday, Jan 17th, by 5:00 PM will receive a full refund. Teams that cancel after Friday, Jan 17th, will not receive a refund unless a team on the waitlist can take your place.
Refund and Payment Policies
If the Event Partner cancels the event: The team will receive a full refund.
If a Coach/Mentor completes registration for the event and then chooses to withdraw or not attend:
The following policy is in place. Teams that cancel two weeks before the event, Friday, Jan 19th, by 5:00 PM will receive a full refund. Teams that cancel after Jan 19th will not receive a refund unless a team on the waitlist can take your place.
Health and Safety Policies
There will be expectations and safety requirements to comply with safe practices for the school, the district and the province at the time of the event.
Date: 1-Feb-2025
Ashbury College362 Mariposa Avenue
Ottawa, Ontario K1M 0T3
Canada
Travel Info
Ashbury College
362 Mariposa Avenue
Ottawa, Ontario K1M 0T3
Canada
Google Maps: 45.4483358616228, -75.67590013252676
Hotel Information
To be filled in
Webcast
You will be able to watch the competition using YouTube:
Judging Format
- All In-Person Judging - The Team Interviews will be judged in-person the day of the event. Teams should ensure their digital engineering notebook is loaded on RobotEvents by Jan 24th at 3 pm to be submitted to the judges.
Event Survey and Feedback
Your positive and constructive feedback helps us keep this event going.
https://forms.office.com/r/cAZmsB54Pz
Waitlist
3 teams are on the waitlist for this event.