Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

Subject To Change:

Volunteer

Volunteer Registration:  https://signup.com/go/neDHmtk

Event success depends on many volunteers.  If you have any questions please contact Luke Shepherd at [email protected]

Emergency/Bad Weather Policy

In the event of bad weather, updates will be made via email.

Refund and Payment Policies

If the Event Partner cancels the event:  Due to the costs involved with this event, a refund of 50% will only be offered after all the event expenses have been taken care of.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:  No refunds will be issued.

Date: 31-Jan-2025 - 1-Feb-2025

Travel Info

The Highlands Sports Complex and nearby hotels are located on I-70 corridor roughly 45 minutes from the Pittsburgh International Airport in the northern panhandle of WV.

Directions from Pittsburgh Airport:

• Leaving airport take I-376E 
• Merge onto I-79 S
• Merge onto I-70 W at Washington, PA for about 22 miles

Parking:  There is a large parking lot at the venue.  The lot can accommodate buses and trailers.  All teams and guest must park in the front of the venue.

Information about the local area:

The Highlands

Wheeling, WV

The Highlands Sports Complex

EVENT INFORMATION

Local Food - Restaurants

Webcast

The event will be live streamed on Twitch at twitch.tv/wvrobot!

The video of each day's competition will be uploaded to the WV Robotics Alliance Youtube page, shortly after the competition's completion.

Judging Format

All In-Person Judging: Engineering Notebook Review and Team interviews will be conducted in-person at the event.

Payment

The payment deadline for this event is 10 January 2024.  If payment is not received and no contact has been made with the event partner, then the registered team(s) will be moved to the waitlist.  Another team will be pulled from the waitlist as a replacement.

Signature Event Early Bird Policy

• All Signature Events will have a specific Early Bird Registration that is independent of all local/regional Early Bird systems
  • Each team starts the season with three (3) opportunities to register during the Signature Event Early-Bird period
    • An opportunity is taken away each time the team registers for a Signature Event, whether during the Signature Event Early-Bird period or Standard period
    • A Signature Event Early-Bird opportunity is not taken away if a team registers for a tournament hosted by their school or organization (where the team’s coach is the Event Partner)
  • Early Bird Registration will open 16 weeks before the event at 12:00PM EST
    • Note: Modifications to this may be made for events in August and September
  • Standard Registration will open 14 weeks before the event at 12:00PM EST
  • An Event Partner may register their own teams to their Signature Event during Signature Event Early Bird Registration no matter how many other Signature Events they are already registered for  
    • The Event Partner must be the Primary Contact for the teams they are registering

Waitlist

13 teams are on the waitlist for this event.