2025 Wisconsin VEX State Championship

Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

Friday, March 14

12:00-6:00  Setup

6:00-9:00  V5RC Registration, Inspection and Skills runs

Saturday, March 15

7:30   V5RC Pits Open, Registration and Inspection

8:00   V5RC Drivers Meeting

8:30   V5RC Opening Ceremonies

8:45-12:30   V5RC Qualification and Skills Rounds

12:30-1:00   Lunch Break

1:00-4:45  V5RC Qualification and Skills Rounds

4:45   V5RC Alliance Selection

5:00   V5RC Finals Matches

6:30   V5RC Awards

7:00   V5RC Pits close, IQ Changeover

7:30   VIQRC Pits Open, Pre-event check-in and inspection

7:30-8:30   VIQRC Skills Fields Open

7:30-10:00   Team Party

Sunday, March 16

7:30   VIQRCPits Open, Registration and Inspection

8:00   VIQRC Drivers Meeting

9:00   VIQRC Opening Ceremonies

9:15-12:00   VIQRC Qualification and Skills Rounds

12:00-12:30   Lunch Break

12:30-3:30   VIQRC Qualification and Skills Rounds

3:45   VIQRC Finals Matches

4:15   VIQRC Awards

5:00   VIQRC Pits closed, Cleanup

Volunteer

We Need You!

Many volunteers are needed to make this event a success. The Wisconsin VEX State Tournaments are run to benefit all VEX Teams in Wisconsin. As such we need all VEX Teams in Wisconsin to help make them successful and sustainable events.

There are lots of volunteer roles that need to be filled. There are also four seperate State Tournaments happening the same weekend, and we can use help at all of them. Consider volunteering for one of the events you are not participating in. That will give you more time at your event and help make the other events successful, too!

We expect all teams participating in the Wisconsin VEX State Tournament to provide volunteers. Each volunteer opportunity has been given a number of "Volunteer Points." We are asking each TEAM to cover between 2 and 4 volunteer points for the events. Please keep the following things in mind when signing up volunteers:

• Volunteers must provide the team number and letter to credit the correct team with the volunteer points
• We would ask local teams to consider signing up for spots that would be more difficult for teams travelling a distance to cover, such as setup and cleanup tasks
• Teams that fail to signup for volunteer spots will be assigned volunteer tasks
• If you are a VRC team, you may sign up to help at the VEX IQ event, and if you are a VEX IQ team, you may sign up to help at the VRC event. Then you won't miss any of the action at your event!

Volunteer Signup Link: Link coming soon

Judges and Referees

Volunteers to serve as Judges and Referees are also needed for all events. No experience is necessary to be a Judge or a Referee, but those with experience are encouraged to volunteer. These rolls mostly require an all-day commitment. The tournament can assist with hotel lodging for judge and referee volunteers that need it. Coaches and VEX alumni are encouraged to serve as judges for events that they do not have teams participating in. This is a great opportunity to learn how to help your teams improve as well as help teams in other programs. Volunteering as a judge or a referee will cover the entire volunteer responsibility for a team.

Age Requirements for Judges and Referees

• All judges at the State Tournament must be adults (18 or older and out of high school)
• Referees/scorekeepers must be at least 15 years old

Judge signup: Signup Link: Link coming soon

VRC Referree Signup Link:  Link coming soon

VEX IQ Referee Signup Link: Link coming soon

If you have any questions about volunteering, please contact Event Partners Nathan Nolte ([email protected]) or Ron Lohse ([email protected]).

Emergency/Bad Weather Policy

Please check this tab for the most current information in case of inclement weather.

The safety of players, coaches, and volunteers is our first priority. This includes travel hazards in case of inclement weather. Every effort will be made to keep the event running on-time, but if necessary we may delay the start or postpone to the following day (depending on availability of the venue). 

Refund and Payment Policies

The registration fee is due within two weeks of registration for the event. If you are registering less than two weeks before the event, the fee must be paid when you register. Teams that fail to pay the registration fee in a timely matter may be removed from the event and their spot given to another team. Registration fees for the event are nonrefundable.

Date: 15-Mar-2025 - 16-Mar-2025

Travel Info

More Hotel information will be posted as the arrangements are sent to us.

Wyndham Hotels https://www.wyndhamhotels.com/hotels/54961?checkInDate=03/14/2025&checkOutDate=03/16/2025&groupCode=111424VEX

Home2Suites. 

Guests can make reservations under your group block by the following:

• Calling the hotel direct to make the reservation at 920-227-5757 . Have the guests identify themselves as part the VEX Robotics 2025 State Championship group.
• Book online using your personalized booking link. https://www.hilton.com/en/book/reservation/deeplink/?ctyhocn=GRBHTHT&groupCode=CHTVEX&arrivaldate=2025-03-13&departuredate=2025-03-16&cid=OM,WW,HILTONLINK,EN,DirectLink&fromId=HILTONLINKDIRECT

Webcast

2024 Links:

High School VRC Live Stream

Middle School VRC Live Stream

Middle School VEX IQ Live Stream

Elementary School VEX IQ Live Stream

Judging Format

All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.

Waitlist

0 teams are on the waitlist for this event.