Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

Friday, February 28, 2025

  5:30 PM  Volunteer Check In

  6:00 PM  Early Team Check in, Pit set up, Robot Inspection, and Robot Skills Matches begin

  8:00 PM  Team Check in, Pit set up, Robot Inspection, and Robot Skills Matches end

  8:15 PM  Pits and event close

Saturday, March 1, 2025

Tentative Schedule of Event. Times will depend on the number of participating teams.

  7:30 AM  Volunteer Check In

  8:00 AM  Team Check in, Pit set up, and Robot Inspection begin

  9:00 AM  TEAMS NOT CHECKED IN WILL BE DROPPED FROM THE MATCH SCHEDULE
                  Team/Driver Meeting, Pits CLOSED

  9:15 AM  Opening Ceremony, Pits CLOSED

  9:45 AM  Teamwork Matches, Robot Skills Matches, and Judging begin

12:00 PM  Lunch break

  1:00 PM  Matches and Judging resume

  3:15 PM  Matches and Judging end

  3:30 PM  Finals Matches and Awards

  4:30 PM  Pits and event close. Cleanup begins

Volunteer

Volunteers are welcome and appreciated. 

Information about Volunteer Roles, Preparation, and Sign-Up sheets will be available soon.

Technical Positions                  Non Technical Positions                                                            

     Robot Inspectors                        Team and Volunteer Check In                                                

     Referees                                     Team Queuing

     Judges                                        Field Reset

     Computer Operators                   Practice Field Official

Emergency/Bad Weather Policy

In the case of bad weather conditions or possible cancellations, please visit the event on Robotevents.com where updates about the event status will be posted as needed. Event Partners will also make every effort to reach teams directly in case of an emergency.  Make sure your team contact information is up to date in your robotevents.com account, as this is the information that will be used to contact your team. Teams should make sure their contact information in Robotevents.com includes both school and non-school phone numbers.

Refund and Payment Policies

If the Event Partner cancels the event: 

Full refunds minus the $5.00 processing fee will be provided if the event is cancelled.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend: 

Full refunds minus the $5.00 processing fee may be provided at the discretion of the Event Partner.

Teams will be moved to the wait list if they have not completed the payment by February 24, 2025.  It is your responsibility to ensure that the payment has been processed in time.  We will use the visible record of payment on robotevents.com to make the determination.  

Health and Safety Policies

We wiil follow Los Angeles County and Los Angeles Unified School District health and safety guidelines.

Webcast

This event will be live streamed on the Los Angeles Robotics YouTube Channel. The link will be posted here and sent to registered teams via email.

Judging Format

Remote Judging:  The Team Interviews will be conducted remotely, and Engineering Notebooks will be submitted to judges electronically. Interviews and Notebook submission deadlines will be scheduled ahead of the event date. Additional details will be posted on the Remote Judging tab and sent to registered teams via email.

Remote Judging

Links and additional details for Remote Judging will be posted here and emailed to registered teams by Monday, February 4, 2025.

Additional information about Remote Judging can be found in the Guide to Judging (in the Documents tab on the event webpage).

• Link to Guide: Guide to Judging

Remote Judging Due Date

• Friday, February 14, 2025 or your Payment Due Date, whichever is later
• Submit Remote Judging Sign-Up Form
  • Include coach and alternate Contact Information
  • Include Include your link to Team Photo
  • Include Remote Judging Interview Schedule Preferences
• Submit Link to Digital Engineering Notebook
• Submit Participant Release Forms

Remote Judging Interview dates

• Monday         February 24, 2025  4:00 PM - 8:00 PM
• Tuesday        February 25, 2025  4:00 PM - 8:00 PM
• Wednesday   February 26, 2025  4:00 PM - 8:00 PM
• Thursday       February 27, 2025  4:00 PM - 8:00 PM  (Overflow only)

Remote Judging Details

• Teams must submit a Remote Judging Sign-Up Form by the Due Date to be scheduled for a Remote Judging Interview.

  • ​Link to form: Posted here by February 4, 2025
  • Include coach and alternate Contact Information.
  • Include link for Team Photo.
    • The Team Photo should include students, coaches, mentors, and robot with license plate visible.
    • The Team Photo could be used in a program book.
  • Include Remote Judging Team Interview schedule preferences in 1-hour blocks.
• Teams must submit a Link for Digital Engineering Notebook by the Due Date to qualify for all judged awards except Judges Award and Sportsmanship Award.
  • Submit Link on RobotEvents.com, My Account, Registered Teams.
  • Teams that created hardcopy notebooks can:
    • Scan pages and submit as a PDF or as a folder of PDFs.
    • Photograph pages and submit as a Photo Gallery, PowerPoint, or folder of images.
  • Teams can continue to update Digital Engineering Notebooks after the Due Date, but changes after the Due Date will be disregarded by the judges.
• All team participants (students and one adult) must complete the online Participant Release Form by the Due Date.
  • Submit Participant Release Forms on RobotEvents.com, My Account, Registered Teams
  • You should have already done this for the events that your team attended previously.
  • Coaches and mentors of multiple teams should submit a Participant Release Form for each team.
  • Team participants who join new teams should submit new Participant Release Forms. Participant Release Forms cannot be deleted, so any extra forms are ignored.
  • Any team member who does not have a Participant Release Form on file might not be allowed to participate in a Remote Judging Team Interview or in matches at the event.
  • If a responsible adult team member does not have a Participant Release Form on file, the team might not be allowed to participate in a Remote Judging Interview or in the event.
  • Each team at the event needs its own responsible adult team member.
• The Remote Judging Team Interview Schedule for teams that have been assigned interview times will be posted and updated periodically as forms are received.
  • Link to schedule: Posted here by February 4, 2025
  • The schedule will be shared with all registered teams via email shortly after the Due Date  
• Remote Judging Team Interviews will be conducted using Zoom Breakout Rooms.
  • Link to Zoom meeting: Posted here by February 4, 2025
  • One tap mobile: +16694449171,,82368942996#,,,,*916565563# US
  • Meeting ID: 823 6894 2996, Passcode: Interview, Mobile Passcode: 916565563
• Team members will not be allowed to Record, Chat or Share Screens during Remote Judging Interviews.
• Remote Judging Interviews will be limited to 10 minutes.
• Remote Judging Interviews will follow a script based on the Team Interview Rubric.
• The Engineering Notebook Rubric and Team Interview Rubric are Pages 43 and 43 in the Guide to Judging (8/19/2024).
  • Link to Guide: Guide to Judging

Volunteer to be a Remote Judge

Coaches, mentors, and other adults are invited to volunteer as Remote Judges for events that their affiliated teams are not attending. Additional volunteer Information is available on the Remote Judge Sign-Up Form.

• Link to form: Posted here by February 4, 2025

Thank you for all that you do for students.

LeRoy Nelson

Waitlist

7 teams are on the waitlist for this event.